Total 24 Administrative / Clerical job vacancies in Mandaluyong

Schedule: Monday – Friday (9:00 AM to 6:00 PM AEST)

What are we looking for?

Skills Required:

• Previous experience as a personal assistant or in an administrative role
• Must have 3 years + experience as a personal assistant or equivalent.
• Proficient in MS Office applications
• Strong problem-solving skills
• Ability to maintain confidentiality and handle sensitive information.

What will you do?

• Managing the schedule and meetings of directors
• Arranging travel arrangements
• Using CRM for tasks like note-taking and task management
• Providing administrative and clerical support, including assisting with some finance administration tasks in Xero
• Monitoring and responding to emails and inquiries.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (3 days/week, Office-based; 2 days/week Home-based)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client, a Melbourne-based staffing and recruiting firm, is passionate about Primary healthcare across Australia. With their vast expertise, they provide exceptional recruitment and consulting services to General Practitioners (GPs). They specialize in making the job search process seamless and efficient. Additionally, their consulting work spans multiple areas of Primary care, such as conducting feasibility assessments for medical centers, evaluating programs, reviewing funding strategies, and providing valuable assistance in managing and staffing urgent care clinics.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Salary: P60,000 to P70,000 (Monthly Package)

Schedule: Monday – Friday (10:00 AM - 7:00 PM ACDT)

What are we looking for?

Skills Required:

• Minimum 3 years of experience in a similar role, with a focus on bookkeeping and financial administration.
• MS Office proficient (particularly XLSX)
• Accounting at general ledger level

Nice to Have:

• Knowledge of Australian BAS reporting and payroll.
• Familiarity with Profit & Loss / Balance Sheet Reporting.

What will you do?

• Financial Transactions: Accounts payable & receivable
• Payroll: Assist with payroll, superannuation runs, and monthly payment schedules.
• Reconciliation: Ensure accuracy in reconciling statements and accounts, including bank statements, credit cards, and inter-company transactions.
• Administration Support: Assist with routine and ad-hoc procedural tasks, document imaging, and administration as needed.
• Reports: Consolidate, generate and distribute monthly reports.
• Maintain/create procedural documentation.

Join the awesome team and enjoy these benefits & perks:

• Home-based
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a proud Australian Transport Management Software Company specializing in the Logistics Sector. They have been in the industry for 30 years and they provide innovative technologies spanning local and national freight, warehousing, taxi truck, distribution, courier and line haul operations that together deliver the powerful Transport Management System.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Salary: P60,000 to P80,000 (Monthly Package)

Schedule: Monday – Friday (9:00 AM - 6:00 PM AEST)

What are we looking for?

Skills Required:

• 1 year experience in managing personal injury claims
• 3 years' experience in administrative functions
• Understanding of Contract and Document
• Experience with Evidence Preparation and Summarization
• Experience in Scheduling and Calendar Management
• Experience using a Document Management Software
• Insurance and Compensation recovery experience

Nice to Have:

• Bachelor's degree in legal studies or a related field
• Insurance companies experience
• Law Firm Experience
• Financial Industry experience
• 2 years' experience in civil litigation in the Qld jurisdiction

What will you do?

• Gather, organize, and prepare evidence to support claims and legal proceedings.
• Prepare concise and clear summaries of evidence for legal and administrative purposes.
• Engage directly with clients aiding and maintaining high level of professionalism in all communications.
• Assist with the team in filing necessary court documents, communication with beneficiaries and managing probate process.
• Manage schedules, including court dates, client meetings and deadlines to ensure efficient time management and case progression.
• Administrative functions.

Join the awesome team and enjoy these benefits & perks:

• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a renowned Queensland firm with 70 years of experience, helps individuals, families, and small businesses achieve optimal legal outcomes. Their dedication to expertise, efficiency, and affordability maximizes client benefit, protection, and satisfaction. Specialized personnel swiftly tackle challenges across various practice areas, while unique systems ensure fast case progress and 24/7 online access for clients. The entire team embraces values like excellence, continuous learning, proactive approaches, exceeding expectations, and transparency.

#ConnectOS #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Salary: P40,000 to P45,000 (Monthly Package)

Schedule: Monday – Friday (09:00 AM - 05:00 PM AEST)

What are we looking for?

Skills Required:

• Degree/Diploma related to the role (Accounting, Bookkeeping, etc.)
• Knowledge in AP/AR Functions
• Knowledge in Bank Reconciliation
• Knowledge in Credit Card Reconciliation
• MS Office Skills

Nice to Have:

• XERO Software
• Other Accounting Software
• Advance MS Office Skills

What will you do?

Account Payable Function

• Secure approvals: Ensure proper authorization for all invoices.
• Match & maintain: Match invoices to purchase orders, update supplier profiles, and track trade credit terms.
• Payment cycle: Enter invoices, process payments, handle inquiries, and monitor aging reports.

Intercompany Transactions

• Ensure Intercompany purchase and payment are accurately process and monitor.

Cashflow Forecast

• Assisting weekly/fortnightly supplier payment forecast per payment term.

Account Receivable Function

• Manage delinquent accounts: Liaise with the sales team on outstanding accounts, educate them on company trade terms, assist with collections, and answer payment-related inquiries.
• Monitor and optimize receivables: Track the Trade Debtors Ageing report and collaborate with the sales team to implement effective credit control strategies.

Fixed Asset Register

• Assist in ensuring the accurate entry and classification of fixed assets within the Fixed Asset Register and is up to date.

Bank Reconciliation

• Ensured financial accuracy by reconciling ledger and bank accounts, meticulously analyzing sales team payments, resolving discrepancies, managing aging items, and setting up banking requirements for new stores.

Credit Card Expenses

• Manage corporate credit card statements from distribution to reconciliation, verifying supporting documents, employee signoffs, and accurate expense coding.

General / Ad hoc Duty

• Assisting Ad hoc reporting requirement and general administration function including maintaining appropriate document filing and archiving.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (2-3 days per week Office-based; 2-3 days per week Home-based)
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is Australia’s largest sleep specialist with 50 retail stores and 2 distribution centres covering 3 states and 1 territory. They take pride in knowing more about sleep business than anyone else, their staff are experts in providing the best advice possible to guarantee a good night's sleep.

#ConnectOS #ConnectOSCareers #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Salary: P40,000 to P50,000 (Monthly Package)

Schedule: Monday – Friday (07:00 AM - 4:00 PM AEST)

What are we looking for?

Skills Required:

• 3+ years of experience as an Administrative Scheduler within the trading/commercial maintenance industry highly desirable
• High attention to detail and organizational skills
• Ability to work in a fast-paced environment
• Intermediate computer literacy including Microsoft Office Suite
• Excellent communication skills both written and verbal

Nice to Have:

• Experience in job management systems including SimPRO or any similar tool (good to have experience but not a must)

What will you do?

• Coordinating and scheduling maintenance jobs in like with client SLAs
• Working with relevant stakeholders to identify and agree on operational timeframes and attendance for reactive and planned maintenance jobs
• Review materials ordered for each scheduled period to ensure availability on site prior to works being conducted
• Rescheduled activities as required and report on non-compliance times
• Liaise with technicians to reduce work in progress times and close off jobs more efficiently
• Monitor overall maintenance progress and achievement of major milestones
• Completing monthly invoicing to meet targets
• Completion of procurement including raising purchase orders and amendments
• Develop process documentation and maintain a filing system
• Providing support to the scheduling team
• Help raised quoted jobs, services and projects

Join the awesome team and enjoy these benefits & perks:

• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA.

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Founded in 1968, our client has evolved from an electrical contractor to a leading Australian provider of diverse engineering, construction, and facilities services. Their expertise spans electrical, data, security, and more, ensuring comprehensive solutions for projects, maintenance, and minor works. With a nationwide reach and 24/7 operations, they deliver peace of mind to clients of all sizes. They forge long-lasting relationships, evident in their involvement in iconic projects for over 30 years and their commitment to client value through top-quality service and industry recognition.

#ConnectOS #ConnectOSCareers #TeamConnectOS

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

Salary: P50,000 to P60,000 (Monthly Package)

Schedule: Monday – Friday (9:00 AM to 6:00 PM AEST)

What are we looking for?

Skills Required:

• A higher education degree is preferred.
• Must have at least 2-3 years relevant experience in the Australian lending market.
• Knowledge of current Australian lender policies and capacity to stay on top of lender and market policy movements.
• Honest, reliable, and hardworking is essential.
• Strong problem solving, and mathematical skills are required. Think outside the box and a strong desire to solving problem is required for this position.
• Strong communication skills (verbal and written) is required.
• AFG- Experience in FLEX and ApplyOnline

What will you do?

Working as part of a dedicated team, you will be required to assist in all aspects of the mortgage broking and lending administration processes, which may at times extend beyond the duties listed below. In house support will be always available along with regular opportunities for ongoing external education and professional development.

• Daily you will manage the day-to-day loan process, such as follow up’s chasing outstanding documentation, loan packaging and liaise with lender to efficiently support your clients’ processes.
• In addition to managing the day-to-day loan process you will also be required to input and maintain data in the CRM and Broker Engine.
• You will be ordering valuations, credit reports and managing any requests for further information from the lender while keeping your client fully informed, on an online basis.
• You will be fully trained in the specific requirements, and you will be responsible to prioritize you daily workload.
• You will be required to contact the lender and monitor the status of deals, ensuring that deals are processed within an acceptable timeframe.
• We always encourage continuous improvement and team development – Improving internal tasks and procedures whilst maintain a high level of product and lender policy knowledge.

Join the awesome team and enjoy these benefits & perks:

• Hybrid work setup
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client based in Australia specializes in helping businesses build efficient and successful hybrid teams by combining client's current team and offshore talent. With their expertise, they can maximize productivity, enhance collaboration, and achieve cost-effective results.

#ConnectOS #ConnectOSCareers #TeamConnectOS

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

ACCOUNTABILITIES

• In charge of all store fixed and non assets inventory

• Maintains and updates the company’s brands lease terms for renewal purposes.

• Prepare weekly messenger itinerary.

• Process quarterly ordering of office and store supplies

• Compile and update employee records (201 file)

• Assist in payroll preparation by providing relevant data (absences, leaves, etc.)

• Recording of Daily Time Record

• Process statutory payment monthly thru BPI Bizlink

• Process employee benefits such as product incentives in the form of IUP (item used for

personal)

• Coordinate with law office for legal documents requested.

• Collate and file all store permits.

• Manage inventory of all company assets

• Communicating with bank partners for tie up and deployment of payment facility in the

stores and other concerns.

• Coordinate with couriers (JRS and Lalamove) for the submission of monthly billing

• Accounting duties such as reconciling deposit pick-up billing vs. actual pick-ups slips

summary for both BDO and BPI

Basement, FMF Building, 126 Pioneer Street, Mandaluyong City. Tel no. 470-3228 Telefax No. 718-0961

STORE OPENING/ EVENTS:

• Prepares the brands contracts for new store openings, renewals and closure in coordination

with the Direct reports and malls leasing.

• Request from banks the payments terminals to be deployed to the stores

• Monitors all store supply inventories for replenishments.

• Monitor all inventory.

• Supplies Check list

• Assist with planning and execution of corporate selling events and Pop ups

• For Pop up Events: Assist in the preparation of all materials and supplies. Can be assigned

on assisting in the cash counter and if needed to work on weekends.

STORE CLOSURE:

• Coordinates and monitors the security deposit for refund with malls accounting/ finance

team

• Works closely with the Direct reports for contracts and other payments matters.

KPIs:

1. Account / Lease Contract Management

a. Monitoring of renewal contracts

b. Processing of refund of construction bonds after store constructions

c. Other mall matters & concerns

2. Office Management Up Keeping

3. Store Inventory of Fixed & Non-Assets

4. Communication Engagement

5. Attendance

#LI-RA1

Dive into a hands-on role where you'll support and troubleshoot existing clients, while building new SharePoint environments with customized branding, engaging page design, and user-friendly functionality.

• Bachelor’s degree in Computer Science or a related field.
• 3+ Years experience in SharePoint Online
• Advanced knowledge of SharePoint settings, features and add-ins
• Experience with SharePoint Branding and Themes, web Parts, Page Design, Site Structure
• Knowledge of SharePoint PowerShell and loading custom Colour themes
• Advanced  knowledge of permissions (assigning and creating groups in both SharePoint and the Admin centre, Azure AD Security Groups,)
• Knowledge of different SharePoint site types and how to create sites without a MS365 group, Microsoft Teams Sites vs SharePoint Site
• General Office 365 Administration would be beneficial.
• Knowledge of Microsoft Flow and Powerapps would be beneficial but not required.
• Experience migrating data from file servers, external storage, or within SharePoint sites.
• Understands the technical differences between SharePoint versions, including online, on-premise, classic, and modern versions.

Standard Job Benefits:

• HMO on Day 1
• Work from Home Set Up
• Paid Time-Off
• Quarterly Sick-Leave conversion
• Paid Government-Mandated Benefits (SSS, PHIC, Pag-IBIG)
• Equipment provided.

Standard Job Highlights:

• Work-life balance
• Career growth and development opportunities
• Stable organization and industry leader
• Collaborative and fruitful company culture

Administrative Officer

Mandaluyong City

Full Time

Hybrid

Requirements:

• At least 2 years' experience in a similar role is a must
• Experience working in the Logistics industry is preferable

• Customer service focused: committed to providing exceptional customer service.
• Communication:the ability to communicate clearly and concisely, varying communication style depending upon the audience.
• Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally.
• Commerciality:ability to apply knowledge in a practical, commercial manner.
• Teamwork: willingness to assist and support others as required and get on with team members.
• Time management/organization: accomplish objectives effectively within time frame given and carry out administrative duties within portfolio in an efficient and timely manner.

Responsibilities:

To input all customer orders with accuracy and effciency. To communicate with operations to ensure all approriate staff are aware of any changes. Accuracy in this role is essential as it forms the basis of information for daily operation.

• Input data from customer orders into job management system (simPRO).
•  Prepare orders for scheduling.
• Provide daily updates to management.
• Provide management reports weekly and monthly.
• Maintain document control.
• Prepare and record meeting minutes.
• Review data for deficiencies or errors, correct any incompatibilities if possible and check output.
• Apply data program techniques and procedures.
• Generate reports, store completed work in designated locations and perform backup operations.
• Keep information confidential.
• Respond to queries for information and access relevant files.
• Comply with data integrity and security policies.
• Maintain contact lists.
• Respond to incoming emails and pass on to appropriate team members as required.
• Assist with administration as required.

• Hybrid
• HMO on Day 1
• Paid Time-Off
• Quarterly Sick-Leave conversion
• Paid Government-Mandated Benefits (SSS, PHIC, Pag-Ibig)
• Equipment provided

Job Highlights:

• Work-life balance
• Career growth and development opportunities
• Stable organization and industry leader
• Collaborative and fruitful company culture

• Providing a support function to the business owner on business-as-usual operation

1. Contact setup including full name/ email address / and phone number.
2. Appointment setup in calendar in outlook / zoom meeting.
3. Purchase receipts management via emails and supplier website (Bunnings/Tradelink).
4. Payment confirmation to suppliers and trades
5. Upload invoices to Xero accounting software

• Managing ongoing property related tasks:

1. For 5-7 houses, reviewing rental statements in PDF received by email every fortnight.
2. Emails filing management
3. Summarize key dates such as maintenance tasks and insurance into excel and calendar
4. For 1-2 holiday homes, assist with scheduling cleaning sessions at departure
5. Schedule other maintenance such as lawn and pool maintenance

• Assisting PDF filing for past renovation projects
• Assisting with 2 renovation projects (at 70% completion)

1. Purchase receipts management
2. Schedule Trade appointments and confirming trade appointment
3. Advanced -product research and set up trade account
4. Advanced – create property page to showcase renovation

• Managing Travel schedules

1. Receiving flight / accommodation / car schedules to update in calendar.
2. Check-in flight online one day prior to the trip

• 1-2 years experience in the Australian market is an advantage
• Experience in working with Xero or another Australian accounting software would be an advantage.
• Experience with Microsoft Office programs (Outlook, Word, Excel & SharePoint)
• Strong problem solving, and mathematical skills are required. Think outside the box and a strong desire to solving problem is required for this position.
• Strong communication skills (verbal and written) is required. You will be required to deal with clients via email.
• Honest, reliable, and hardworking is essential.
• Willing to work on a Part-Time arrangement - 7 hours per week/ 28 hours per month

Standard Job Benefits:

• Day Shift
• Equipment provided

Standard Job Highlights:

• Work-life balance
• Career growth and development opportunities
• Stable organization and industry leader
• Collaborative and fruitful company culture

Are you looking for a role that provides opportunities to develop and grow? Take the next step in your career journey with us! We’ll provide you with a professional support structure and benefits to ensure you can thrive. We offer Premium HMO, awesome technology, and above-market remuneration. Our high performers are frequently invited to visit their colleagues internationally for professional development. We’re always searching for great talent to join our team. If you’d like be part of a fast-growing industry leader with an exceptional company culture, we’d love to hear from you: recruitment@connectos.co

Responsibilities:

• Managing client engagements and onboarding which includes:
• Completion of service agreements including the electronic signing process
• Completion of ATO Authorities
• Coordinating user access to various systems used by the team (eg. Xero, Xero Tax, Hubdoc)
• Client Offboarding
• Management of practice billing including reconciliation of debtors in Xero and following up rejected direct debit payments
• Managing and maintaining Karbon (workflow management software) across the team
• Reconciliation of software subscription invoices (eg. Xero) to clients fees
• Upgrading and organising ownership transfers of Xero subscriptions
• Updating RWAS client lists with monthly fees, activity metrics and time management data and providing monthly reports
• Liaising with clients regarding administrative and account matters
• Staff onboarding and offboarding processes
• Client engagement surveys
• Completion of IT orders and reassigning IT assets for staff movements
• Liaising with the Finance and IT teams in regards to the above tasks
• Booking all travel for staff
• General support with regards to meetings, training, communication and other clerical duties
• Provide basic support to the Director with any ad-hoc / admin duties where appropriate
  

• Prior administrative experience with a professional services firm

● Exposure to the following systems: ○ Karbon ○ Xero ○ Google Suite ○ Monday.com

● Strong and broad administrative skills

● High level of attention to detail

● Spreadsheeting experience

● Relationship building skills with the ability to liaise with clients, internal team members and other Ray White divisions

● An ability to adapt to an evolving role with enthusiasm

● Deliver quality service and ability to manage multiple priorities

● Accountability - manage time, take ownership of issues, work independently

- HMO Day 1 processing

- Hybrid Work Set Up

- Fixed Day Shift

- Paid Time-Off

- Quarterly Sick-Leave conversion

- Paid Government-Mandated Benefits (SSS, PHIC, Pag-IBIG)

- Equipment provided

The Administrative Assistant, reporting to the Executive Administrative Assistant to the CEO, plays a crucial role in providing efficient and organized administrative support to the executive leadership team. This position requires a detail-oriented and proactive individual who can manage a wide range of tasks to ensure the smooth operation of the executive office and assist in maintaining a productive work environment.

Essential Functions

·       Assistance with departmental operations and completing day-to-day administrative functions, such as coordinating schedules and maintaining calendars.

·       Schedule and organize departmental meeting activities, such as research vendors, order supplies, meals, etc.

·       Conduct research and compile data for executive review and decision-making.

·       Process expense reports and mileage reimbursement forms and overseeing executive documents and reports.

·       Drafting, editing, and proofreading presentations.

·       Coordinate travel arrangements, compile itinerary and distribute efficiently.

·       Attend to adhoc personal tasks including, but not limited to insurance billing, restaurant reservations, Dr. appointments.

·       Oversee social media representation for various individuals and pages.

·       Effectively capture meeting notes and action items.

·       Bachelor's diploma or equivalent required.

·       Minimum 3 years in an administrative assistant position preferred.

·       Strong attention to Detail/Process with strategic thinking and planning skills.

·       Demonstrate adaptability by effectively responding to changing priorities and evolving job demands in a dynamic work environment. Execute with a high level of professionalism, confidentiality, integrity, discretion, and judgement.

·       Strong computer capabilities with Advanced knowledge in Microsoft Office tools such as Outlook, PowerPoint, Word, and Excel. Basic knowledge with Canva and Smartsheet is a plus, though training will be provided if needed.

·       Willingness to work with Hybrid set-up (2 days onsite & 3 days WFH), night shift (8PM-5AM PHT)

• HMO processing on Day 1
• Paid Time-Off
• Quarterly Sick-Leave conversion
• Paid Government-Mandated Benefits (SSS, PHIC, Pag-IBIG)
• Equipment provided
• Additional night differential fee

Standard Job Highlights:

• Work-life balance
• Career growth and development opportunities
• Stable organization and industry leader
• Collaborative and fruitful company culture

#ConnectOS30

Litigation Case Manager (US Law Firm)

Mandaluyong City, Metro Manila

Litigation & Dispute Resolution (Legal)

Full-Time

₱80,000 – ₱100,000 per month

Responsibilities:

Client and File Management:

• Regularly contact treating and non-treating clients within firm guidelines.
• Ensure prompt client call returns (4-12 business hours) with updates and detailed notes.
• Gather missing information from Intake Process.
• Conduct thorough Initial Claim Investigation.
• Verify and manage liens, coordinating with relevant parties.
• Review and process incoming/outgoing mail and maintain data entry.
• Facilitate file progression discussions with attorney and NCIS.
• Input and track case expenses, following payment protocols.
• Draft settlement demands summarizing medical treatment and expenses.

Medical Management:

• Enter client's medical providers and schedule treatments.
• Request and organize medical records/bills in a timely manner.
• Record and update client's medical expenses.
• Review and summarize medical records for settlement demands.

Calendar Management:

• Maintain attorney calendar with client meetings, prescription dates, and deadlines.

Disbursals:

• Confirm outstanding balances of providers, lienholders, and counsel.
• Reconcile amounts with accounting.
• Assist in drafting settlement statements and scheduling disbursals.

• Bachelor’s degree in law and Filipino licensed attorney
• Experience in case management, pre-trial preparation, and litigation a must.

• Experience working in US legal sector a plus.
• Experience discussing legal topics with clients a plus.

• Hybrid Office/Home with WFH days (Mon-Fri; 9:00PM - 6:00AM PHT)
• Benefits Package from Day One including HMO coverage
• Paid Time Off and Quarterly Sick-Leave Conversion
• Paid Government Mandated Benefits (SSS, PHIC, Pag-IBIG)

Why Join Us?

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice. Our client is an American law firm with over 60 years in personal injury law experience looking to expand their already existing Philippine legal team. Client will provide training with local support.

#ConnectOS30

Pre-Litigation Case Manager (US Law Firm)

Mandaluyong City, Metro Manila

Litigation & Dispute Resolution (Legal)

Full-Time

₱80,000 – ₱100,000 per month

Responsibilities:

File Management:

• Ensure all required information is accurately entered during the Intake Process.
• Conduct thorough Initial Claim Investigation and setup, including securing accident reports and establishing insurance coverage.
• Verify and manage liens, including Medicaid, Medicare, health insurance, and third-party liens.
• Review and process incoming mail via various channels for entry into case management software.
• Prepare and dispatch outgoing correspondence following case manager and attorney instructions.
• Maintain up-to-date data entry across all tabs in case management software.
• Conduct regular file review meetings with case manager to ensure progress and adherence to case plan.
• Input expenses in case management system and handle payment requests in coordination with accounting and case managers.

Medical Management:

• Enter client’s medical providers in case management software, collaborating directly with case manager.
• Request and follow up on medical records and bills in a timely manner, ensuring proper naming and organization of PDFs.
• Record and manage client’s medical expenses, including initial and current balances, as directed by case manager.

Calendar Management:

• Oversee calendar for New Case Investigation Services (NCIS) follow-ups related to insurance information, medical records, police reports, and liens.

• Bachelor’s degree in law and Filipino licensed attorney
• Experience in case management, pre-trial preparation, and litigation a must.

• Experience working in US legal sector a plus.
• Experience discussing legal topics with clients a plus.

• Hybrid Office/Home with WFH days (Mon-Fri; 9:00PM - 6:00AM PHT)
• Benefits Package from Day One including HMO coverage
• Paid Time Off and Quarterly Sick-Leave Conversion
• Paid Government Mandated Benefits (SSS, PHIC, Pag-IBIG)

Why Join Us?

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice. Our client is an American law firm with over 60 years in personal injury law experience looking to expand their already existing Philippine legal team. Client will provide training with local support.

#ConnectOS30

Client Intake Specialist / Legal Secretary (US Law Firm)

Mandaluyong City, Metro Manila

Law Clerks & Paralegals (Legal)

Full-Time

₱40,000 – ₱50,000 per month

Qualification:

• Bachelor’s degree in business administration or related preferred.
• Experience in administration or legal secretary mandatory.

• Experience working in US legal sector a plus.
• Experience discussing legal topics with clients a plus.

Responsibilities:

• Manage initial client inquiries, both in-person and via phone, and keep real-time records updated using Excel.
• Process leads from lead generation sources, follow up on pending client commitments, and ensure thorough intake and decision-making for potential clients.
• Handle active communication with leads, input data into case management system, and seek attorney input for cases requiring review.
• Establish client files in case management system, notify attorneys via email, and record prescription dates for new clients.
• Facilitate electronic signing of contract agreements with clients and gather essential information (photos, insurance, injuries, etc.) from signed clients.
• Assist in initiating claims with insurance companies for clients and defendants, forward requests to previous attorneys for client's prior files, and refer cases to referral attorneys, both in-state and out-of-state.
• Provide backup reception coverage during lunch breaks when needed.

• Hybrid Office/Home with WFH days (12Hr Shift Rotation Sun-Mon; (9:00PM – 9:00AM PHT)
• Benefits Package from Day One including HMO coverage
• Paid Time Off and Quarterly Sick-Leave Conversion
• Paid Government Mandated Benefits (SSS, PHIC, Pag-IBIG)

Why Join Us?

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice. Our client is an American law firm with over 60 years in personal injury law experience looking to expand their already existing Philippine legal team. Client will provide training with local support.

#ConnectOS30