Total 99 Administrative / Clerical job vacancies

LOOKING FOR FILIPINO CITIZENS RESIDING IN THE PHILIPPINES!

Position : Admin/Customer Support

Working Hours : 9:00AM-5:00PM EST | 9:00PM-5:00AM Manila Time

Salary Range : 800-900 USD

Holidays : Entitled to observe selected statutory holidays in the Philippines, with exact dates scheduled internally.

Duties and Responsibilities:

• Manage Bookings with Precision: Meticulously oversee the golf club booking process, ensuring all details are accurate and align with client expectations.
• Communication and Coordination: Act as the primary point of contact for Golf Club inquiries, providing timely and accurate responses. Regularly communicate with clubs regarding updates (contacts, green fees, onboarding, off-boarding).
• Quality Control in Reservation Management: Assist in the Reservation Center, focusing on compliance with required responses to members’ emails and club emails for last-minute tee time requests, ensuring all details are thoroughly reviewed and confirmed.
• Reporting and Administrative Support: Assist with monthly reservation center reports, including quarterly usage reports and clubs' monthly invoices. Field inquiries as required, maintaining a high level of accuracy in data handling.
• Network Relationship Maintenance: Regularly communicate with participating clubs to ensure continuity and clarity of message, and strengthen connectivity with club personnel regarding ongoing benefits of participation in the Network.
• General Support Duties: Perform additional support tasks as directed by the supervisor, with a focus on maintaining high standards of accuracy and efficiency.

• College or University degree in Commerce or Business Administration
• Previous experience in working in a multinational/multi geographic company preferred
• Golf & Travel agency experience would be helpful

Necessary Competencies:

• Effective Communication: Possess strong written and oral English skills, with the ability to convey information clearly and precisely.
• Attention to Detail: Demonstrate a high level of diligence and meticulousness in managing detailed information, particularly in booking and reservation processes.
• Organizational and Planning Skills: Ability to organize tasks effectively, prioritize assignments, and manage time efficiently in a dynamic environment.
• Problem-Solving Abilities: Exhibit strong problem-solving skills, with the capacity to identify and correct discrepancies in booking information and client communications.
• Adaptability and Cultural Sensitivity: Be adaptable and culturally sensitive, able to interact effectively with a diverse range of clients and colleagues.
• Technical Proficiency: Show strength in all MS Office applications (Excel, Word, PowerPoint) and a general proficiency in IT systems relevant to the role.

Miscellaneous:

• Position Complexity: Handle complex, multi-cultural assignments requiring meticulous attention to detail and a comprehensive understanding of the golf club industry.
• Accountability: Operate under both general and direct supervision, with a balance of independent action and seeking guidance when necessary.
• Contacts and Relationships: Engage with corporate personnel in China and North America and worldwide golf club managers and administrators, necessitating cultural sensitivity and industry awareness.

Sales Support

• assist in addressing the needs and requirements of field personnel.
• Provide valuable sales support by promptly attending to customer inquiries, concerns, and complaints.

Document Preparation

• prepare necessary documents and presentations for account showroom visits, including presentation decks for B2B and General Trade accounts or prospects.
• Ensure all required items, details, and schedules for showroom visits are readily available.

Sales Documentation

• Prepare various sales documentation, including but not limited to sales reports, product performance analyses, business reviews, and other documents based on raw data.

Account Performance Monitoring

• Monitor the performance of handled accounts and provide constructive feedback to the respective account officer in charge.

Product Portfolio Awareness

• Ensure heightened awareness of the company's product portfolio in each account being managed.

Sales Records Management

• Maintain accurate records of sales and compare them with targets to assist the sales manager and account officer in monitoring the team's progress.

• Escape the ordinary and start your career journey with us.
• Embark on a fulfilling and engaging career with BSA Solutions Inc.
• Earn from 25K + generous benefits + personalized learning and development

This is a permanent, full-time, office-based role in Cebu City.

About BSA Solutions

We are a talent outsourcing company with offices in the Philippines and Malaysia. We guide, inspire, and empower young talents to be the heroes that drive business growth. We are more than just a workplace. We are a family. We create a work environment that's satisfying, one that you'll look forward to coming to every day. A place where the best and brightest minds meet to build a community of successful companies.

About the Role

We are hiring a Recruitment Admin to support a Recruitment agency in Australia for Mining.

As we are still Talent Pooling for the role, there is no definite start for this role yet.

Responsibilities:

1. Pre-Employment Medicals Coordination:

• Schedule medical appointments, ensuring optimal timing for both the candidate and the medical centre.
• Locate medical centres close to the candidate's residence.
• Regularly liaise with medical centres to coordinate appointments, ensuring smooth communication and operations.
• Engage with candidates to confirm appointment details, ensuring they are well-informed and prepared.
• Dispatch relevant forms and documents to candidates via Adobe DocuSign, and closely monitor their return status.
• Proactively follow up on outstanding forms, results, and invoices, ensuring timely processing.
• Collaborate with multiple medical centres to obtain competitive quotes, ensuring cost-effectiveness while remaining within the allocated budget.

2. Uniform & PPE Orders:

• Partner with our uniform provider, TWW, to place orders for PPE and uniforms for successful candidates.
• Confirm sizes and specifics for each candidate, ensuring accurate orders.
• Monitor delivery timeframes, ensuring they align with expected timelines and our candidates' needs.

3. Communication & Administration:

• Serve as a point of contact for candidates during the pre-employment phase, answering queries and resolving any concerns – generally push this back onto consultants but help out when needed.
• Maintain a systematic record of all communications, appointments, and orders to ensure traceability.
• Regularly report on the status of medical bookings and PPE orders to higher management, ensuring transparency and efficiency.
• Check that candidate/mine site inductions have been completed and returned
• Chase outstanding timesheets – following up with clients and candidates via phone and email

• Bachelor's Degree in Psychology, Human Resource or relevant experience.
• Demonstrated experience in administrative roles, preferably within recruitment or HR environments.
• Proficiency in Adobe DocuSign and standard office software (e.g., MS Office Suite).
• Exceptional organisational skills, with the ability to multitask and prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to establish and maintain professional relationships with medical centres, suppliers, clients and candidates.
• A proactive approach, with the ability to anticipate needs and potential issues.

BSA SOLUTIONS INC. OFFERS:

• Clear career progression and leadership opportunities based on merits.
• Amazing, close-knit, and collaborative team.
• A comprehensive financial rewards and benefits that exceed market standards and the requirements of the Philippines Labor Law.
• A comprehensive HMO benefits package for you and one dependent from the start date, including medical coverage with a private room, life, accident, and disability insurance.
• Regular progress checks and continuous coaching and mentoring to help you map out your development plan.
• A broad selection of exciting and engaging social events to embrace as a vibrant BSA Community.
• Psychologically safe environment for you to develop your skills and talent consistent with BSA values; and
• Frequent webcasts and discussion forums by senior leaders to obtain feedback and ideas, and genuinely interested in hearing what you have to say.

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, origin, or any of the characteristics protected by applicable law.

LOOKING FOR FILIPINO CANDIDATES RESIDING IN THE PHILIPPINES

Position: Remote Administrator/Sales Admin Assistant

Working Hours:

M - TH: 11 am - 6 pm EST (7 hrs) or 12 mn - 7 am Phil Time

F: 11 am - 5 pm EST (5 hrs) or 12 mn - 6 am Phil Time

Sat: 9 am - 3 pm 6 EST (6 hrs) or 10 pm - 4 am Phil Time

Salary Range: 800-1200 USD

About the company: 

[Confidential Company] Dumpsters service and product offering were created to provide contractors with a better, more reliable solution to two of their biggest waste management needs on the job. If you take a look at most construction sites, you’ll almost always see a dumpster and a portable restroom located somewhere on the job site, and more often than not, both seem to be placed randomly–if not precariously–around the property. [Confidential Company] Dumpsters exists because we solve this problem, not only with our patented roll-off dumpster + portable toilet combination but also with our commitment to delivering exceptional service with every one of our containers.

About the job:

We're currently seeking a Remote Administrator/Sales Admin Assistant to manage both inbound and outbound calls. This role involves cultivating strong relationships with drivers and customers, overseeing dispatch, and handling inquiries, work orders, and communication channels. Responsibilities also include software administration, billing, and proactive follow-ups. If you're detail-oriented and excel in remote work, join us in optimizing operational efficiency and customer satisfaction.

Duties and Responsibilities:

• Cultivate and maintain strong relationships with drivers and customers to enhance daily productivity and efficiency.
• Manage dispatch operations by receiving requests, triaging work orders, and effectively communicating with drivers and customers.
• Respond to inquiries and take work orders through various channels such as phones, texts, and email, ensuring prompt and efficient processing of requests.
• Administer software systems, ensuring accurate record-keeping of client information, job sites, referral sources, and monitoring customer retention.
• Ensure compliance with Terms & Conditions, maintaining precise documentation for client records.
• Oversee billing processes, including running reports to audit charge card payments and ensuring accuracy in invoice charges.
• Conduct proactive follow-ups, including engaging with marketing prospects, managing Google reviews, and addressing other assigned tasks to support overall business objectives.

• Minimum of 3 years of experience as a customer service representative or in relevant roles involving both inbound and outbound calls.
• Previous experience in a similar dispatch or remote administrative role is highly advantageous.
• Exceptional verbal and written communication skills.
• Proven ability to build and maintain strong relationships with team members and customers.
• Proficient in utilizing various software and platforms for administrative and compliance needs.
• Excellent organizational skills and the ability to multitask effectively.
• High level of accuracy and attention to detail in all tasks.
• Must have a strong knowledge of Microsoft Office tools and Google Workspace.

Position : Remote Personal Assistant

Working Hours : M-F, 8:00 AM - 4:00 PM PST

Holidays : US or PH Regular Holidays

Salary Range : USD 800-1200 / month

About the Company

We’re a digital and social media marketing agency that specializes in serving the food & beverage and hospitality industries in the San Francisco Bay Area. Our mission is to amplify the stories of culturally-driven F&B and hospitality brands because we believe they deserve to be The Next Big Thing.

The company offers end to end digital services, but our bread and butter is digital marketing, social media management, and content strategy. We’re thought leaders and innovators in the space, and we’re always willing to try new things to achieve the best results. The best part, we serve amazing clients who all share a love and passion for food and community.

Main Responsibilities

• Manage and triage every email
• Book travel & appointments
• Schedule meetings
• Attend meetings and take notes
• Maintain a CRM of close contacts and relevant updates
• Handle admin & life errands that are time sensitive
• Do data entry or research when needed
• Research vendors, gifts, or service providers
• Scheduling social media posts
• Handling outreach to influencers
• Coordinating with contractors

Tools to use

• Communication tool (Slack, iMessage)
• Office 365
• Google Workspace
• Canva
• Social Media Platforms (Instagram, TikTok, etc.)

• Proficient English speaker (comfortable talking, witing, reading)
• 2 Years of experience working remotely as a Virtual Assistant for a business owner or CEO who lives in the USA.
• Strong at using Slack, iMessage, Gmail, AirTable, Canva, Instagram, TikTok & Google Calendar
• Available to work US PST business hours: 8am - 4pm PST, Monday - Friday

You'll play a key role in supporting our Corporate Client Services team, providing exceptional corporate secretarial administration services to your portfolio of clients.

You will be responsible for drafting resolutions; preparing minutes for general meetings, sending reminders on deadlines to hold Annual General Meetings, and keeping the statutory books in order.

Responsibilities

• Responsible for generating and preparation of documents and forms required for the portfolio of clients
• Ensuring the smooth running of day-to-day relationships with cluster and consistent delivery of client reporting/information accurately and on time
• Ensuring that support is provided to your immediate supervisor to complete the required deliverables for the clients and be proactive in defining areas needing attention or support
• Know the specifics of designated clients including understanding their structure and any agreements they have in place
• Minimise risk to IQEQ by ensuring all procedures and checklists are followed

You'll play a key role in supporting our Corporate Client Services team, providing exceptional corporate secretarial administration services to your portfolio of clients.

You will be responsible for drafting resolutions; preparing minutes for general meetings, sending reminders on deadlines to hold Annual General Meetings, and keeping the statutory books in order.

Responsibilities

• Responsible for generating and preparation of documents and forms required for the portfolio of clients
• Ensuring the smooth running of day-to-day relationships with cluster and consistent delivery of client reporting/information accurately and on time
• Ensuring that support is provided to your immediate supervisor to complete the required deliverables for the clients and be proactive in defining areas needing attention or support
• Know the specifics of designated clients including understanding their structure and any agreements they have in place
• Minimise risk to IQEQ by ensuring all procedures and checklists are followed

**LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES**

Position : Remote Personal Assistant

Working Hours : Mondays to Fridays, 7:00 AM - 3:00 PM EST

Salary range : $800-$1,000

ABOUT THE ROLE:

We are seeking an experienced Remote Personal Assistant to join me and help out with the daily work and personal related tasks.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Email management: replying to multiple emails and categorizing of emails/inbox based on importance.
• Calendar management: scheduling appointments and meetings.
• Answering calls and making travel arrangements.
• Build and maintain knowledge bases for various aspects of work and life.
• Build and maintain a CRM of contacts.
• Researching and conducting data analysis to prepare documents for review.
• Drafting and scheduling social media posts.
• Taking in minutes of the meeting.
• Perform administrative tasks as needed.

Requirements:

• 2+ years of experience working remotely as a Virtual Assistant for a US-based business owner or CEO.
• Working knowledge and experience with Notion, Gmail (and other email providers). 
• Working knowledge and experience with calendar software such as Apple Calendar and Google Calendar.
• Working knowledge and experience with using collaborative tools like MS Offices and Google Suite.
• Experience in using different communication tools like Slack, iMessage, etc.
• Has a robust understanding of ChatGPT, including an understanding of its limitations and downsides
• Proficient in English reading, writing, and speaking (preference will go to those who also have Japanese proficiency). Must have at least Good communication skills.
• Strong time management and highly organized.
• Someone who is very attentive to small details, especially someone who is driven.
• Use of Apple Mac for work is required. 
• Bachelor’s degree is preferred but not required.

Preferred Experience:

• Someone who has Japanese proficiency.

Holidays: TBD

Hi! We’re Smartsourcing, and we’re looking for an Administrative Associate who can work with us full-time and on-site!

Where?