Total 649 talent acquisition specialist job vacancies in Administrative / Clerical category in Malaysia

03/28/2024

Address:

VIRTUAL59 - HomeRes - ON - BMO

Retail Banking Sales & Service

Understands customer needs and provides credit and lending-related sales and service to BMO customers or prospects. Advises customers on borrowing strategies and products that meet their objectives. Fulfills sales and service activities for the customer in accordance with approved procedures. Identifies and makes referrals to other business groups. Works through various channels based on the market needs to deliver the desired customer experience and achieve overall business objectives.

• May provide training and coaching to junior associates as needed.
• Probes to understand customer needs and provides advice related to personal banking and borrowing strategies in the best interests of the customer.
• Manages all transactional outcomes of customer contacts or defers to appropriate internal business groups.
• Escalates complex or unresolved customer situations to managers as required.
• Performs any required documentation to ensure customer’s requests are accurately processed.
• Maintains current knowledge of personal banking and lending products, practices, and trends and integrates into customer conversations in a professional manner.
• May research and investigate lending applications, following established processes.
• Handles customer contacts in an informed, professional, and efficient manner.
• Integrates marketing promotions and programs into customer conversations, where appropriate.
• Maintains the confidentiality of customer and Bank information.
• Identifies and reports suspicious patterns of activity that are suspected to be related to money laundering.
• Adheres to regulatory and compliance requirements, including Anti-Money Laundering and Terrorist Financing reporting requirements, Financial Consumer Agency of Canada (FCAC) consumer provision requirements and Privacy Act provisions.
• Makes credit decisions / recommendations in accordance with sound credit-granting principles and in compliance with Bank Policy & Procedures.
• Uses authorized credit qualifications as needed to fulfill customer requests.
• Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
• Analyzes issues and determines next steps.
• Broader work or accountabilities may be assigned as needed.

  Qualifications:

• Typically between 2 – 3 years of relevant experience and post-secondary degree in related field of study desirable or an equivalent combination of education and experience.
• Knowledge of personal lending and home financing products.
• Knowledge of competitive marketplace and trends in product offerings.
• Knowledge of contact centre operational processes and policies.
• Knowledge of call centre technology, processes and metrics.
• Term Investment Qualified (as required).
• Specialized knowledge.
• Verbal & written communication skills - Good.
• Organization skills - Good.
• Collaboration & team skills - Good.
• Analytical and problem solving skills - Good.

$37,500.00 - $69,500.00

Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

We’re here to help

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals dedicated to service, we invite you to apply online today.
 

SUMMARY:
The Personal Financial Specialist will have a primary focus on sales development results, and member relationship building through the promotion of deposits, loans, fee-based services and the retention of members.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Opens and closes member accounts
• Performs all duties necessary to help members with all needs, concerns, or problems related to opening and maintaining their accounts
• Notarizes and/or guarantees signatures, if authorized
• Achieve 100% of monthly individual sales goals, including deposit and lending unit goals.
• Cross-Sell Visa Credit Cards – Achieve a quarterly/yearly individual Cross-sell goal.
• Cross-sell MRC (Warranty) Policies - Achieve a quarterly/yearly individual Cross-sell goal.
• Loan Origination – Achieve quarterly/yearly branch origination goal.
• Processes and prepare loan applications through appropriate system, notifies members of loan decisions, and processes, delivers, and witnesses signing of loan documents
• Open accounts and submit loan paperwork accurately and within compliance guidelines as outlined by credit union policy and procedure.  Less than 5% errors and/or compliance corrections or issues.      
• Perform front-line and drive through teller transactions as needed                                  
• Attends Sales Meetings and available training sessions
• If authorized to do so, approves checks, file maintenances and performs supervisory overrides
• Provides guidance to the teller line with respect to sales and the referral process
• Initiates conversations with members to uncover their financial needs, cross-sells Credit Union products and services, and makes appropriate referrals to business partners to meet both personal sales goals
• Provides an exceptional member experience with all member interactions
• Other duties as assigned

EDUCATIONAL AND WORK EXPERIENCE REQUIREMENTS: 

• High school diploma and equivalent years of experience. Bachelor’s degree preferred.
• Three years’ experience in a financial branch environment or experience comparable within the financial industry or an retail sales environment
• Provide coverage at other branches when necessary and work Saturday rotation schedule
• Ability to communicate with members and others at all levels of the Credit Union, in both written and verbal formats
• Experience with the loan application process and standard or typical internal operating policies and procedures.
• Knowledge of current industry offers, market trends, competitors, and Credit Union lending and member service policies and procedures.
• Demonstrates the ability to interpret and apply financial information (e.g., credit scores, debt, assets, balances, payments, interest rates, etc.) and perform math functions (e.g., addition, subtraction, multiplication, division, percentages, ratios, etc.).
• Demonstrates analytical thinking, problem solving, decision making, and judgment by gathering and applying relevant data to research and resolve issues.
• Working knowledge of Microsoft Word, Excel and Power Point software applications
• Candidates must be able to pass a background check including: Credit, Drug Screen, Bondability, & Criminal Background.

JOB COMPETENCIES:

Member Focus – builds customer confidence, is committed to increasing customer satisfaction, set achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers

Acting with Integrity - Clearly states goals and beliefs; lets people know his/her true intentions; does what he she said they would do; follows through on commitments

Teamwork - Has good listening skills; interacts with people effectively and builds strong relationships within own team and across groups; is flexible/open-minded; meets deadlines and responsibilities; listens to others and values opinions; helps team leader to meet goals; puts group goals ahead of own goals; promotes a positive team atmosphere. Solicits performance feedback and handles constructive criticism.

Dependability - Reliable to team and credit union; completes work in a timely and consistent matter; meets commitments; works independently and as part of the greater team; takes personal responsibility for job performance and accepts accountability;  handles change;  sets personal standards;  stays focused under pressure; meets attendance/punctuality requirements.

Work Standards - Sets and maintains high performance standards; pays close attention to detail, accuracy and completeness of work; is committed to excellence; shows concern for all aspects of the job and follows up on work outputs; looks for improvements continuously and owns/acts on challenges and pro-actively recommends solutions

Decision Making/Judgement - Makes sound decisions that impact and support the business, financial or otherwise. Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when appropriate, and communicates decisions to others.

PHYSICAL REQUIREMENTS:

To perform this job successfully, the employee must be able to perform each essential job duty satisfactorily. All employees must be able to communicate face to face or through technology with or without reasonable accommodation. Employee will be in an office environment (well-lighted, heated and air-conditioned) typically stationed at a desk or table. Employee will be asked to sit and stand for various increments of time, and to lift/push up 25 lbs. Clerical office duties on various forms of technology are required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

All positions that have lending responsibilities must comply with all requirements under the SAFE ACT, as well as the union’s policies and procedures related to the SAFE ACT. This includes an obligation on the employee’s part to ensure that NMLA registration pertaining to the SAFE ACT is kept current. The employee must notify the credit union within 30 days of any changes that need to be reflected on the NMLS Registry.

Georgia’s Own Credit Union is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law. Consistent with obligations under federal law, every company that is a federal contractor or subcontractor is committed to taking affirmative action to employ and advance women, minorities, disabled veterans, special disabled veterans, veterans of the Vietnam era, and other eligible veterans.

We are an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class.

Siamo uno dei più grandi gruppi bancari privati ed indipendenti italiani che fonda le sue radici in una storia imprenditoriale lunga 450 anni e caratterizzata da innovazione e apertura. Stiamo lavorando per costruire l’ecosistema finanziario sostenibile del futuro con l’obiettivo di contribuire alle sfide personali e imprenditoriali dei nostri clienti.

Come Specialist Organizzazione e Progetti, ti inserirai all’interno dell’area Finance di capogruppo e le tue attività impatteranno dunque su uffici quali Pianificazione e Controllo di gestione, Execution o Dati & Corporate Performance Management.

Gli ambiti di principale intervento riguarderanno il coordinamento delle diverse progettualità d’area, l’analisi dei processi in ottica di identificazione inefficienze e la proposta di eventuali azioni correttive tramite ad esempio la reingegnerizzazione dei processi, la distribuzione delle risorse e la revisione dei carichi di lavoro.

Avrai modo di interfacciarti con le diverse aree per raccogliere needs o promuovere iniziative di intervento organizzativo, curando l’interazione con altri uffici, come ad esempio il comparto IT per implementazione di supporti o infrastrutture tecnologiche o il team di formazione del personale per la valutazione di percorsi formativi in catalogo o la stesura di interventi di formazione ad hoc.

In particolare, tra le tue aree di competenza:

• Gestione del portafoglio progetti di area | Garantire una corretta attività di project management all'interno dell'area con supporto relativo al monitoraggio di risorse, budget, rischi/benefici e KPI/OKR;

• Monitoraggio delle performance organizzative | Definire e monitorare gli indicatori chiave di performance organizzativa, identificando opportunità di efficientamento e proponendo soluzioni correttive adeguate;

• Sviluppo e implementazione di procedure organizzative | Definire e implementare procedure organizzative efficaci per migliorare la produttività, ridurre i costi e ottimizzare le risorse, tramite soluzioni di reingegnerizzazione tecnologica e/o di riorganizzazione;

• Implementazione di meccanismi di comunicazione interna efficace | Coordinare e facilitare la comunicazione interna per garantire una trasmissione efficace delle informazioni e la coesione tra i vari servizi/uffici sia all’interno dell’area stessa sia tra omologhi di diverse società;

• Gestione dei piani formativi e della community di riferimento | Rilevare bisogni ed esigenze specifiche delle singole aree e promuovere e supportare eventi finalizzati alla formazione e alla contaminazione reciproca.

Requisiti:

• Esperienza di 3-4 anni in ambito BPR, BPI, Change Management, come consulente per clienti ambito FSI oppure in strutture organizzative all’interno di contesti, preferibilmente bancari o finanziari;

• Competenza di project management e conoscenza dei principali strumenti o metodologie di stampo organizzativo e di analisi/mappatura dei processi (es. Jira, certificazione ppm/agile, OKR ecc)

• Laurea in Management, Organizzazione Aziendale, Ing, Gestionale o campo correlato

• Solida conoscenza del pacchetto office;

• Forte orientamento ai risultati;

• Spiccate abilità di problem-solving ed eccellente capacità realizzativa;

• Capacità di lavorare in modo collaborativo con diverse funzioni aziendali

• Eccellenti abilità comunicative e capacità di gestire le relazioni interpersonali con efficacia

Modalità e sede di lavoro: Ibrida con possibilità di smartworking e presenza fisica a Milano, Torino o Biella.

Il gruppo Sella promuove un ambiente di lavoro sostenibile, inclusivo e che abbraccia le diversità di genere, età, nazionalità, come occasione di continuo scambio culturale e fattore determinante per lo sviluppo stesso dell’ecosistema di Gruppo.

#LI-Hybrid

#LI-CC2

Our client, a well-established MNC is seeking for an Admin Officer / Admin Assistant / Administrative - Up to $ 2,900.00 + OT + AWS + Attractive Bonuses / West area / MNC

Requirements

• Min a O or N Level
• At least 1 experience providing general administrative support to office operation which include handling of inventory of office supplies, quotation, issue PO/DO, invoicing etc.
• Proficient in MS Office and meticulous with numbers
• Strong communication and interpersonal skills.
• Confident, willing to learn and perseverance.
• Independent and team player

Others

• Salary from $ 2,900.00 + OT + AWS + Attractive Bonuses
• West - Walking distance from MRT station
• Office hours, 5 days work week

Interested candidate can send in your resume (word format prefer) to grayson.su@thetalentnetwork.com.sg

Are you someone who thrives under pressure, stays calm in challenging situations, and has a passion for helping those in need? Are you ready to step up and make a real difference in the lives of individuals facing crises? Well, we've got an exciting opportunity that might just be perfect for you!

We're searching for compassionate individuals to join our team as Entry-Level Crisis Intervention Workers. No prior experience? No problem! We believe that with the right attitude and a willingness to learn, you have the potential to excel in this crucial role.

As a Crisis Intervention Worker, you'll be at the front lines, providing support, empathy, and guidance to individuals experiencing crises. Your role will involve active listening, de-escalation techniques, and connecting people with the resources they need to navigate through challenging times.

What sets us apart:

* A supportive and collaborative team environment where your contributions are valued.
* Comprehensive training and ongoing professional development opportunities.
* The chance to make a meaningful impact and be a beacon of hope for those in distress.
* Flexible scheduling options to accommodate your lifestyle.

What we're looking for:

* Empathetic individuals with a genuine desire to help others.
* Strong communication skills and the ability to remain calm under pressure.
* Quick thinking and problem-solving abilities.
* A commitment to ongoing learning and growth in the field of crisis intervention.

What we offer:

* Entry-level position with competitive compensation and benefits.
* Comprehensive training program to equip you with the skills and knowledge needed for success.
* Mentorship and support from experienced professionals in the field.
* The opportunity to be part of a team that is dedicated to making a positive impact in the community.

If you're ready to step into a role where you can make a real difference in people's lives, then we want to hear from you! Don't let lack of experience hold you back – take the first step towards a rewarding career in crisis intervention today.

To apply, simply reach out to us with a brief message expressing your interest and why you're passionate about joining our team. We can't wait to welcome you aboard!

Let's work together to create a brighter and safer future for all. Apply now!

Hey there!

Are you someone who loves making a difference in people's lives? Are you compassionate, reliable, and eager to learn? Well, guess what? We've got the perfect opportunity for you!

We're on the lookout for Full-Time Personal Support Workers to join our incredible team. No prior experience? No problem! We believe in providing top-notch training to help you excel in your role.

As a Personal Support Worker, you'll be the heart of our team, providing essential care and support to individuals who need it most. Your responsibilities might include assisting with daily activities, providing companionship, and ensuring the well-being of our clients.

What we're looking for:

* Compassionate individuals with a genuine desire to help others.
* Reliable team players who can work full-time hours.
* Excellent communication skills and a friendly attitude.
* Willingness to learn and grow in the role.

What we offer:

* Full-time employment with competitive compensation.
* Comprehensive training to equip you with the skills you need.
* A supportive team environment where your contributions are valued.
* Opportunities for advancement and career development.

If you're ready to embark on a rewarding career where you can truly make a difference, then we want to hear from you! Don't let lack of experience hold you back – we'll provide all the training you need to succeed.

To apply, simply send us your resume and a brief cover letter telling us why you'd be perfect for the role. We can't wait to welcome you to the team!

Join us in making a positive impact every day. Apply now!

Hello, Future Family Support Superstar!

Are you ready to dive into a role where your kindness and empathy can shine brightly? Do you have a heart full of compassion and a desire to make a meaningful difference in the lives of families facing challenges? Well, buckle up because we've got an incredible opportunity just for you!

We're on the lookout for individuals with a passion for supporting families to join our team as Family Support Champions. And guess what? No experience is required! We believe that genuine care and a willingness to learn are the key ingredients for success in this role.

As a Family Support Champion, you'll be the guiding light for families navigating tough times. From lending a listening ear to offering practical assistance and connecting families with vital resources, your role will be vital in helping them find their strength and resilience.

Why Us? Here's the Scoop:

* A warm and welcoming team atmosphere where your unique talents are celebrated.
* Comprehensive training and ongoing support to help you thrive in your role.
* Flexible scheduling options to accommodate your lifestyle and commitments.
* The opportunity to be part of a community of caring individuals making a real difference in the world.

What We're Looking For:

* A big-hearted individual with a genuine desire to uplift and empower families.
* Excellent communication skills and the ability to connect with people from all walks of life.
* Empathy and understanding towards the challenges faced by families in crisis.
* A positive attitude and a willingness to jump in and learn on the go.

What's in It for You?

* Full-time employment with competitive compensation and benefits.
* Opportunities for growth and advancement as you hone your skills and experience.
* The satisfaction of knowing that your work is making a positive impact on families in need.
* A sense of fulfillment and purpose that comes from being a source of support and hope.

Ready to be a part of something truly special? We thought so! Take the plunge and apply now by sending us a message expressing your interest and a brief note telling us why you're the perfect fit for the role.

Let's team up and be the change that families need in their lives. Join us as a Family Support Champion today!

.

Position Summary

Personal Training-Hourly Stretch Specialist are responsible for supporting all members in championing happier, and healthier lives by building and nurturing relationships. They will provide branded Assisted Stretch and Recovery sessions to help members feel and move better. They provide a positive member experience that is educational, supporting, and upholds the integrity of the Life Time Brand.                                                                                  

Job Duties/Responsibilities

• Develops safe, professional, and comprehensive client programs that drive client goal achievement and retention      

• Leads clients through assisted stretch sessions using techniques like PNF and contract-relax stretching

• Leads clients through recovery sessions using techniques like assisted stretching, hypervolt percussion, and breathing drills

• Reads, watches, and engages in all required training's associated with the role

• Conducts stretch and recovery demos for new clients including pre-participation screening, Medical History, Lifestyle questionnaire, and goal setting to assess and recommend stretching programs              

• Provides fitness floor assistance to all members to ensure safety, provide education, and motivate members       

• Promotes and sells stretch session programs and other personal training services      

• Completes all administrative requirements associated with each client’s fitness plan       

• Remains current on certifications, new trends in the industry, credentials and continuing education to advance throughout the levels program                                          

• Ensures all members feel competent, confident, and connected by providing superior customer service through complimentary and based services/programming    

• Documents all aspects of client programming   

Position Requirements

• High School Diploma or GED

• Certified personal Trainer

• CPR and AED Certified

• Knowledge of assisted stretching and other recovery techniques

• Ability to perform an aerobic activity for the duration of a class and be able to bend, stand, reach, climb and lift up to 50 pounds

​ Preferred Requirements

• At least 1 year of personal training experience

• Bachelors degree in Kinesiology, Sports Medicine or other related field

• Assisted Stretching Certification (AIS, FST, or similar)

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.

HOW WE CARE FOR YOU:

SUMMARY

As a Healthy Steps Specialist, you play an important and trusted role in the lives of patients and their family. You are an integral part of their care and recovery.  HealthySteps, a program of ZERO TO THREE, promotes nurturing caregiving, which supports families and improves healthy development and well-being of babies and toddlers, preparing them for school and life.

The HealthySteps Specialist is an early child development expert who will join the pediatric primary care team at WNY Pediatrics - Batavia Medical Campus to provide interventions, referrals, and follow-up for families with patients ages 0-5.

STATUS: Full Time

LOCATION: WNY Pediatrics - Batavia Medical Campus

DEPARTMENT: Maternal and Child

SCHEDULE: Monday-Friday, days

ATTRIBUTES

• One (1) to three (3) years of social work experience in early childhood growth and development, parent child relational health, infant and early childhood mental health, and/or family systems preferred  

• MSW required

• Compassionate, warm and patient focused

• Exceptional documentation and planning skills 

• Excellent communication and interpersonal skills 

​

RESPONSIBILITIES

• Patient Care. Determine patient and family needs related to social supports. Conducts team-based well-child visits before, during, or following the primary care provider visits focus on monitoring development, social-emotional functioning, and relational health, and providing anticipatory guidance. Conducts consultations on a short-term basis for needs regarding development and/or behavioral concerns such as sleep, positive parenting, picky eating, etc.

• Emergency Assistance. Intervene in crisis and attend to needs of patient/family

• Referral Management. Manage referrals related to patients at risk and determine appropriate intervention strategies and document as implemented; ensure inappropriate referrals are channeled correctly and documented

• Treatment Plan Development. Coordinate assessments and develop plan for care in accordance with accepted social work policy.

EDUCATION:

MS: Social Work (Required)

LICENSES / CERTIFICATIONS: 

LMSW - Licensed Master Social Worker - New York State Education Department (NYSED)

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$58,240.00 - $76,000.00Batavia14020

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity/Affirmative Action Employer.
Minority/Female/Disability/Veterans by a prospective employee and/or employee’s Physician or delegate will be considered for accommodations.

I am delighted to be supporting a North East-based public sector organisation on the appointment of a Stores Person to join them on a permanent basis.

This role, which will be based on the main stores site for the organisation, and will involve managing the stores inventory, moving and organising stock, producing inventory lists and general purchasing. You will also, be expected to drive between sites delivering materials required by maintenance staff across the North East.

This role is working for a public sector organisation and comes with a competitive benefits package. To succeed in this role you will have previous experience working in a stores role and hold a full and clean UK driving licence.



If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
This client is within the Public Sector.

Your new role
To provide comprehensive administrative and secretarial support for the Chief Executive / Director / Head of Service and, when required, the wider executive team.

You will be expected to undertake a range of clerical duties as part of the overall service provision including:
* filing
* photocopying/faxing/scanning/laminating
* hosting visitors and providing refreshments
* record maintenance
* distribution of documents
* ordering stock
* dealing with telephone enquiries.

What you'll need to succeed
* Knowledge of word processing/spreadsheets/keyboard, minute taking, and administrative skills are essential.

What you'll get in return
* A competitive hourly rate based on your experience. * Hybrid working
* And more

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). To view the job posting closing date please return to the search for jobs page.

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Type of Position:

ClericalNo

Job Type:

RegularNo

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

CEA * Staff Chair * Prairie Countyhttps://www.uaex.uada.edu/counties/prairie/

Summary of Job Duties:

The Administrative Specialist III is responsible for coordinating office activities, researching & preparing special reports, & developing, revising, & recommending administrative policies & procedures as directed by supervisor.

Qualifications:

Minimum Qualifications
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.

Knowledge, Skills & Abilities
Knowledge of the principles & practices of mathematics & statistics. Knowledge of research & analysis techniques & methods. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to prepare, present, & review oral & written information & reports. Ability to research & analyze related work program information. Ability to develop, recommend, interpret, & apply policies & procedures. Ability to analyze financial records & prepare reports. Ability to plan, organize, & direct the work of others.

Additional Information:

Applicants for this position are required to upload a Resume, Cover letter, and a list of three (3) references including name, phone number and email address (if available) prior to submitting the application. Once an application is submitted, the applicant will not be able to edit the application or upload additional documents.

If you have technical issues uploading a document or if you have a need to provide additional documentation after submitting your application, email humanresources@uada.edu

Commensurate with education and experienceCover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Jerry Clemons, Delta District Director, 501-671-2024, jclemons@uada.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment.  The background checks may include a criminal background check and a sex offender registry check.  Required checks are identified in the position listing.  A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position.  Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. 

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Talking

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes

UNLEASH YOUR POTENTIAL 

At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers’ success. We empower our teams, contribute to our communities, and operate sustainably. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business. 

Are you ready for your next career challenge? 

The National Security Sector at Leidos has an exciting opportunity for an experienced Administrative Support Specialist to support a customer within the Department of Defense (DOD) located in the Greater Washington D.C. Metropolitan area. 

THE MISSION

The National Security Sector provides a diverse portfolio of systems, solutions, and services covering land, sea, air, space, and cyberspace for customers worldwide. Solutions for Defense include enterprise and mission IT, large-scale intelligence systems, command and control, geospatial and data analytics, cybersecurity, logistics, training, and intelligence analysis and operations support. Our team is solving the world’s toughest security challenges for customers with “can’t fail” missions. To explore and learn more, click here! 

Are you ready to make an impact? Begin your  a flourishing and meaningful career, share your resume with us today! 

THE CHALLENGE:

In this role, you will be imbedded with the customer providing services consisting of but not limited to Personnel Support, Reception and Administrative Support, General Office Administration, Travel Order and Travel Claim Support. As a valued member of the Executive assistance team, you will be supporting the Headquarters element supporting and interfacing with senior executives (SES), senior ranking military officers, and other military and civilian personnel internal and external to the customer’s organization. The successful candidate will have extensive experience operating in a Joint Service Organization providing outstanding customer service and communication skills while interfacing daily with senior executives (SES), senior ranking military officers, and other military and civilian personnel internal and external to the customer’s organization.

Primary Responsibilities

Lead the coordination and processing of  Joint Duty Military Performance Reports, Awards, Pays and Allowances.

Develop correspondence and coordinating with external agencies, such as headquarters, major commands (MAJCOM), agencies within the Pentagon, etc.

Direct and implement completed award “templates” six months in advance of departure date to Deputy Directors and ensure all joint awards are prepared and submitted IAW DoD Awards Manual and customer awards policy letter.

Counterpart to the Executive Assistant supporting the Director and Division Chiefs of the customers organization. 

Assist with preparation of officer and enlisted promotion letters, birthday letters, welcome letters and all other congratulatory letters as requested.  

​Lead and direct all newly arrived and departing personnel (both military and civilian) on the day to day in/out-processed into/from the customers organization, including all management records databases.

Greet visitors and ensure appropriate security and administrative procedures are followed for entering SCIF spaces (SCI and SAP facility); escort visitors as necessary.

Provide a customer service point of contact to answer the door and receive customer support questions at the customer support/receptionist counter/desk.

Support and lead the development, documentation and implementation of procedures, policies and practices to support the efficient execution of all tasks.

Independently prepare various types of correspondence to customers HQ, external agencies, and services per specific HQ and/or external agency correspondence guidelines. Types of correspondence include letters and memorandums regarding special events as deemed necessary by the customer.

Assist with quarterly “All Hands/Awards Ceremonies” in providing room set-up, awards preparation, and clean-up.

Inventory and monitor consumable office supplies; Prepare purchase requests to replenish supplies, as necessary.

Coordinate with GSA and the COR as the single point of contact, to report problems with office furniture and equipment or appropriate office for corrective action and or repair.

Report problems with office furniture and equipment to the COR or appropriate office for corrective action; point of contact for coordination with GSA on office repair issues.

Process travel credit card applications for customer personnel assigned to Washington Headquarters Service and review and submit vouchers within 48 hours of receipt from member submittal.

Conducts himself/herself in a professional manner and a high sense of integrity, working in a stressful and fast-paced environment.

Perform other duties as assigned in support of the customer’s mission

WHAT SETS YOU APART

Must have a Top-Secret Clearance with SCI Eligibility (Adjudicated within the last 3 years).

Minimum 5 years of experience in the DoD sector with a High School Diploma or equivalent.

YOU MIGHT ALSO HAVE:

Extensive experience processing Travel Orders utilizing DTS at elevated roles.

Advanced Defense Travel Course Administrator. 

Certification as a CAP, CAA or CAPM highly desired.

Bachelor’s Degree in a relevant field.

Experience staffing correspondence and coordinating with external agencies, such as headquarters, major commands (MAJCOM), agencies within the Pentagon, etc.

Experience-producing, handling, storing, transmitting, and transporting classified materials, up to and including Top Secret, SAP, and Sensitive Compartmented Information (SCI).

Experience coordinating special events such as partnering sessions, all-hands meetings (all organizational personnel present), office visits, project site visits to include site access approvals and escort duty.

Extensive knowledge and experience supporting Special Access Programs (SAP).

Experience overseeing a records management program, will serve as an alternate to the Executive Assistant supporting the Director and Division Chiefs.

Ability to work independently and be a self-starter, as well as a solid group contributor working in a fast-paced environment

Expert knowledge of Microsoft Office suite tools.

Original Posting Date:

2024-03-08

While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

Pay Range:

Pay Range $65,000.00 - $117,500.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

• Coordinate order processing, delivery and returns of customer orders
• Coordinate with courier companies regarding customer’s consignments
• Coordinate with digital sales team on any ad-hoc customer e-mail order
• Respond to customer service emails regarding e-commerce and marketplace orders
• To carry out daily fulfilment (packing) process according to Bacha Coffee quality standards ie, Picking, packing and quality checking of products; Ensuring accuracy of orders picked and packed into sachets and boxes; Gift Wrapping & Preparation and Fixing of Labels
• Maintain high quality control standards of daily operations required by the fulfilment team;
• Assist the e-commerce team in all stock taking operations conducted
• Perform cleaning of general areas within the operations area and maintain cleanliness of personal work stations daily before work ends
• Perform any ad hoc roles as and when required to ensure the smooth running of the e-commerce operations accordingly
• Assist the Corporate Communications team on any ad-hoc orders when required
• Ensure availability during non-office hours during peak sales periods to assist when required with mega campaign order processing and customer service

WELFARE & BENEFITS

• Daily Meal Allowance
• 13 Month Salary
• Monthly Incentives
• Birthday Incentives
• Long Service Incentives
• Staff Discount
• Panel Doctors
• Excellent Branding

Job Summary:

We are seeking an organized and detail-oriented Administrative Support Specialist to join our team. The Administrative Support Specialist will play a crucial role in ensuring the efficient operation of our office by providing administrative support, managing various tasks, and assisting with bookkeeping and payroll duties. The ideal candidate is a proactive problem solver with excellent organizational and communication skills.

We are a company committed to the growth and development of our employees, offering mentorship and support to equip our staff with the skills and knowledge for career progression.

Key Responsibilities:

Administrative Support:

• Provide general administrative support such as handling phone calls, emails, and office correspondence.
• Maintain and organize office files, documents, and records.
• Other ad hoc admin duties.

Bookkeeping and Payroll:

• Assist with bookkeeping tasks, including data entry, expense tracking, and invoice processing.
• Collaborate with the finance team to ensure accurate and timely payroll processing.
• Prepare GST and financial reports as needed.

Operations Assistance:

• Assist in coordinating office operations, including ordering supplies and maintaining office equipment.
• Support the onboarding process for new employees by providing administrative and logistical assistance.
• Assist in daily office and company operations needs.
  

Client and Vendor Communication:

• Interact with clients, vendors, and partners professionally and promptly.
• Handle inquiries and resolve issues or redirect them to the appropriate team members.
  

Qualifications:

• Proven experience in an administrative support role.
• Strong proficiency in office software and bookkeeping software would be advantage.
• Excellent communication and interpersonal skills.
• Attention to detail and strong organizational abilities.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Able to work independently without supervision.
• Basic knowledge of bookkeeping and payroll processes is a plus.
• High density personality.

Additional Information:

• This position may require occasional overtime or flexibility in working hours.
• Training will be provided on company-specific software and processes.
• Will be moving office to Wcega Plaza, Bukit Batok in June 2024