Total 266 Manager human resource admin job vacancies in Others category in Malaysia

· To handle and administer the entire on-boarding and off-boarding process

· Sorting candidates’ applications and collate all necessary documents required for identified candidates to be hired.

· Conduct interviews with shortlisted candidates

· Maintain and update e-administration portal with employee’s records and ensure personal documents are in in place

· Liaise with MOM, PLRD, other government agencies, recruitment teams, training school and/or other business units within the company

· Assist in the annual Security Grading Exercise

· Coordinating office activities

· Conducting Research and answering calls and recording messages

· Liaison person between Corporate and Operations Departments

· Prepare manpower reports and other ad-hoc reports as assigned

· Developing HR policies, updating Employee Handbook and ensure that HR policies are up-to-date and in compliance with the government’s labour legislations and regulations

· Prepare manpower reports and other ad-hoc reports as assigned

· Assist in administrative matters e.g., raising of purchase requisition, liaising with vendors for quotations.

Responsibilities

• Administer Welfare and Benefit schemes.
• Organize and Co-ordinate for training activities; update training records.
• Provide Administrative Support
• Support and perform testing in HR automation projects.
• Perform data entry of staff records in HR system.
• Organize and update HR files and documents in drive.

Requirements

• Diploma in Business / Human Resource or its other equivalent.
• Minimum two (2) years of working experience in HR profession.
• Someone who has performed HR generalist roles and is familiar with recruitment, interview, payroll, HR administration etc would be most ideal.
• Someone who is keen to contribute, learn and grow as HR professional.
• Have good communication and writing skills.
• Meticulous, possesses great initiative, can multi-task and work in a fast-paced environment.
• Proficient in using MS Excel and Ms Word system.

Administering and managing human resources plans for departments.

Manage the whole employee life cycle, from recruitment, on-boarding, engagement, development to off-boarding.

Planning and organizing the activities and actions of the HR department.

Work closely with different department leaders to provide HR advice on various aspects, i.e. manpower planning, employee retention and employee relations.

Develop and execute recruitment strategies to support company business growth.

Conducting annual salary and compensation surveys and findings.

Spearheading personnel policies and procedures.

Administering benefits program.

Overseeing company annual budget.

Overseeing company annual budget

Responsibilities

• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Bridge management and employee relations by addressing demands, grievances or other issues
• Manage the recruitment and selection process
• Support current and future business needs through the development, engagement, motivation and preservation of human capital
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program
• Assess training needs to apply and monitor training programs
• Report to management and provide decision support through HR metrics
• Ensure legal compliance throughout human resource management

Requirements and skills

• Proven working experience as HR Manager or other HR Executive
• People oriented and results driven
• Demonstrable experience with Human Resources metrics
• Knowledge of HR systems and databases
• Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• Working hours 9pm to 5am

As the Human Capital Manager, you will be responsible for leading and managing all aspects of human resources and talent management within our organization. Your role is pivotal in aligning human capital strategies with organizational goals to drive employee engagement, development, and retention.

Key Responsibilities:

Talent Acquisition and Recruitment:

Develop and implement recruitment strategies to attract top talent, including sourcing, screening, and selecting candidates for various roles.

Collaborate with hiring managers to define job requirements, create job descriptions, and conduct interviews to assess candidate suitability.

Employee Onboarding and Integration:

Design and oversee onboarding programs to facilitate smooth transitions for new hires into the organization.

Coordinate orientation sessions, training programs, and mentorship initiatives to help new employees integrate into their roles and teams effectively.

Performance Management:

Establish and administer performance management processes, including goal setting, performance reviews, and feedback mechanisms.

Provide guidance and support to managers and employees on performance improvement strategies and professional development opportunities.

Learning and Development:

Identify training needs and development opportunities for employees at all levels of the organization.

Design and deliver learning initiatives, workshops, and leadership development programs to enhance employee skills and capabilities.

Employee Engagement and Retention:

Develop and implement strategies to foster a positive work culture, improve employee engagement, and enhance retention rates.

Conduct regular surveys, feedback sessions, and recognition programs to gauge employee satisfaction and address concerns proactively.

Employee Relations and Conflict Resolution:

Serve as a point of contact for employee relations issues, grievances, and conflicts, providing guidance and facilitating resolutions as needed.

Ensure compliance with employment laws and regulations, handling disciplinary actions and terminations in accordance with company policies and legal requirements.

Compensation and Benefits Administration:

Oversee compensation and benefits programs, including salary structures, incentives, and employee perks.

Conduct market research and benchmarking to ensure competitive compensation packages and alignment with industry standards.

HR Analytics and Reporting:

Collect and analyze HR data to identify trends, patterns, and areas for improvement in human capital management practices.

Generate regular reports and dashboards on key HR metrics, providing insights to inform decision-making and strategy development.

Qualifications and Skills:

Bachelor's degree in Human Resources Management, Business Administration, or related field.

Proven experience in human resources management, with a focus on talent acquisition, performance management, and employee engagement.

Strong understanding of employment laws, regulations, and best practices.

Excellent communication, interpersonal, and leadership skills.

Ability to think strategically, solve complex problems, and drive organizational change.

Proficiency in HRIS (Human Resources Information Systems) and other HR-related software tools.

Certification such as SHRM-CP, SHRM-SCP, PHR, or SPHR is preferred.

As the Human Capital Manager, you play a critical role in shaping the organization's culture, talent acquisition, development, and retention strategies. Your leadership and expertise contribute to building a high-performing and engaged workforce that drives business success and achieves organizational objectives.

Must have Administration and Purchasing experience in construction sector at least 3 years ( other sector experience is not accepted，please do not apply)

· Handle full spectrum of operational HR & Admin &purchaser functions which include recruitment and selection, compensation & benefits, employee relation， performance management and build a good relationship with supplier

· Administer hiring and termination processes such as new staff on boarding, new staff orientation and resigned’

exit clearance.

· Basic knowledge of building materials..

·

Coordinate annual performance appraisal exercise.

·

Provide support in streamlining HR policies, system & procedures.

·

Keeping track of payment/invoice.

Admin job filling, transfer answering and filtering phone call, registered mail and etc

Follow up of customer inquiry

-> Candidate must possess at least a Secondary School or “O” Level or diploma.

-> Computer Literate and familiar with Microsoft Excel, Word and Office

-> Effective at prioritizing, organizing and meeting task deadlines

-> Must be meticulous and able to work independently with minimum supervision

-> Keen to learn and possess a positive attitude

-> Able to communicate with Chinese and English language

This is a 4 days/week part-time contract (12months, renewable) position.

Policies & Procedures

• Establish and ensure effective implementation & adherence of Branch’s Policies & Procedures related to Procurement, Record retention, premises security, Vendor Management, Outsourcing
• Ensure effective coordination with all departments with regards to overall General Administration Department (GAD) function in order to achieve better operational service for both external and internal parties
• Coordination with Head Office’s GAD on country specific Management Information system (MIS), data gathering and submission of reports to HBL HO GAD and regulators

Premises Maintenance

• Act as the central coordinator for branch maintenance activities and deliver best solutions within given time period in order to ensure better working/ office environment for the staff. This includes daily office maintenance and other general administration related tasks

Other Assignment

• Oversee office administration such as company car and related expenses claims, fire drill and pantry management
• Provideback-up support to HR Department and Management office

Adapt and tailor different styles and preferences when communicating to different audiences or stakeholder groups Adopt a service-oriented mindset and people-centricity in dealing with workforce and business stakeholders Analyse financial and HR data by employing data mining, modelling, predictive analytics, and benchmarking tools and techniques to create insights and foresights to guide decision-making Apply data governance concepts and principles to identify, collect and prepare data for analytics and HR metrics benchmarking

Assess feasibility of proposals to improve internal workflows Benchmark benefits with other comparable organisations Build trust (being a trusted advisor) through assisting key stakeholders in solving people related issues successfully Communicate with employees on areas such as benefits and claims eligibility and administration, payroll deductions, retirement, re-employment and termination guidelines

Conduct salary study to support recommendations on compensation structure that aligns to the industry range and meets the organisation's financial budget Consult and work with Industrial Relations or Employee Relations specialist to resolve any grievances related to performance evaluation outcomes raised by employees Contribute towards building the corporate branding for diversity and inclusion in all communications with stakeholders, respecting differences in perspectives and opinions, and working towards a mutually agreed outcome Correlate financial and HR data to design HR metrics, identify causal relationships, analyse trends, develop forecasts and projections, and draw insights and foresights for decision-making

Cultivate a healthy workforce by implementing health and wellness related programmes Deliver effective communications on performance management programmes and policies to the people, ensuring that they understand how they will be evaluated, rewarded, or developed, according to their performance evaluation Demonstrate empathy and respect when handling difficult conversations, dilemmas or paradoxes Derive relevant insights from analysis and recommend enhancements to the organisation's HR practices taking into consideration the business context and operating environment

Design and implement benefits, including health and wellness programmes, that would meet the needs of the workforce and within the approved budget Design organisation's compensation and benefits programme with reference to sector wage information of the Skills Framework Develop and implement performance management framework, policies and processes that are robust and objective Develop communication material/ information kits for the HR programmes/ activities to convey desired messages clearly and effectively to the targeted audience

Develop insightful presentation derived from data analytics and HR metrics benchmarking using dashboards or data visualisation tools Develop performance management system and key performance indicators in accordance with Critical Work Functions and Key Tasks (CWFs and KTs) of the Skills Framework Develop positive working relationships with people through strong inter-personal skills Establish credibility by gaining confidence of others through a demonstration of business and technical knowledge

Implement HR transformation programmes to improve the effectiveness of HR service delivery and cost efficiency for the organisation Implement and operate various aspects of the HR operating model to deliver HR services as set out in service management framework and in accordance with HR policies Incorporate diversity and inclusion principles into HR policies and translate the policies into day-to-day practices at workplace Justify the resources required to support changes in resources, procedures, systems, or technology within the function

Keep abreast of local and global HR trends and developments to provide further benchmarking insights on data analysis outcomes Leverage Skills Map of the Skills Framework to assess employee performance Leverage Technical and Generic Skills and Competencies (TSCs and GSCs) of the Skills Framework for benchmarking of employee's performance Maintain proper records of performance reviews and ensure sensitive information are securely stored or destroyed for privacy and confidentiality

Manage internal stakeholders beyond the team and external stakeholders to achieve shared goals Manage team resources to ensure adequate staffing and capability levels Monitor and evaluate the effectiveness of performance management system and its related communications efforts by analysing data and feedback and developing continuous improvement actions Monitor the function's financial inflow and outflow against allocated budgets and forecasts

Plan and execute communication activities using the appropriate channels/ tools for the targeted audience Plan and execute diversity and inclusion related activities that are compliant with diversity and inclusion policies and embrace diversity and inclusion culture Plan and execute organisation-wide communications activities to communicate organisation-wide performance management system Plan and implement activities to communicate the benefits offered by the organisation

Present and communicate with impact and empathy through clarity in messages, and engage audience through active listening and inquiry Promote effective working relationships with people of diverse race, language, religion or cultures, embracing differences in perspectives, traditions and culture, and adopting an open mindset at all times Provide coaching and advice to junior team members Provide communications toolkit and support to middle and senior managers to communicate performance evaluation ratings to their individual staff professionally on a one-to-one basis

Provide support to middle and senior managers to cascade and communicate their key performance indicators to their team members and develop performance goals that are aligned to business requirements Research and apply prevailing labour policies, employment laws and regulations, including but not limited to tripartism, employment laws for foreign nationals, Fair Consideration Framework Resolve data availability and data quality challenges with data cleansing techniques Resolve issues or address questions related to payroll policies and procedures to ensure workforce are paid in accordance with agreed employment terms and conditions

Adapt and tailor different styles and preferences when communicating to different audiences or stakeholder groups Adopt a service-oriented mindset and people-centricity in dealing with workforce and business stakeholders Analyse financial and HR data by employing data mining, modelling, predictive analytics, and benchmarking tools and techniques to create insights and foresights to guide decision-making Analyse learning effectiveness evaluation data to derive insights on the effectiveness and return on investment of learning and development programmes and recommend improvement actions to improve workforce capabilities

Apply data governance concepts and principles to identify, collect and prepare data for analytics and HR metrics benchmarking Assess feasibility of proposals to improve internal workflows Build trust (being a trusted advisor) through assisting key stakeholders in solving people related issues successfully Conduct learning needs analysis to assess their current capabilities and areas of development required to deliver against the organisation's strategy, business restructuring and future plans

Conduct organisational diagnosis to assess and analyse the current state and identify opportunities for organisation development and/or change interventions Conduct stakeholder analysis and execute stakeholder engagement activities to manage highly influential stakeholders to support organisation development and/or change interventions Contribute towards building the corporate branding for diversity and inclusion in all communications with stakeholders, respecting differences in perspectives and opinions, and working towards a mutually agreed outcome Correlate financial and HR data to design HR metrics, identify causal relationships, analyse trends, develop forecasts and projections, and draw insights and foresights for decision-making

Create learning roadmaps with reference to Career Maps and Skills Maps of the Skills Framework Demonstrate empathy and respect when handling difficult conversations, dilemmas or paradoxes Derive relevant insights from analysis and recommend enhancements to the organisation's HR practices taking into consideration the business context and operating environment Develop communication material/ information kits for the HR programmes/ activities to convey desired messages clearly and effectively to the targeted audience

Create learning roadmaps with reference to Career Maps and Skills Maps of the Skills Framework Demonstrate empathy and respect when handling difficult conversations, dilemmas or paradoxes Derive relevant insights from analysis and recommend enhancements to the organisation's HR practices taking into consideration the business context and operating environment Develop communication material/ information kits for the HR programmes/ activities to convey desired messages clearly and effectively to the targeted audience

Equip supervisors and line managers with the skills and tools to mentor, train and provide job coaching Establish credibility by gaining confidence of others through a demonstration of business and technical knowledge Execute broad based communications strategy to articulate the business case, importance and impact of organisation development and/ or change interventions on the overall business objectives Implement HR transformation programmes to improve the effectiveness of HR service delivery and cost efficiency for the organisation

Implement and operate various aspects of the HR operating model to deliver HR services as set out in service management framework and in accordance with HR policies Incorporate diversity and inclusion principles into HR policies and translate the policies into day-to-day practices at workplace Justify the resources required to support changes in resources, procedures, systems, or technology within the function Keep abreast of local and global HR trends and developments to provide further benchmarking insights on data analysis outcomes

Leverage Skills Maps of the Skills Frameworks to identify learning gaps and develop competency frameworks Manage internal stakeholders beyond the team and external stakeholders to achieve shared goals Manage team resources to ensure adequate staffing and capability levels Monitor the function's financial inflow and outflow against allocated budgets and forecasts

Monitor the progress and evaluate the effectiveness of organisation development and or change interventions Plan and execute communication activities using the appropriate channels/ tools for the targeted audience Plan and execute diversity and inclusion related activities that are compliant with diversity and inclusion policies and embrace diversity and inclusion culture Plan organisation development interventions in accordance with Skills Maps of the Skills Frameworks Present and communicate with impact and empathy through clarity in messages, and engage audience through active listening and inquiry

Promote effective working relationships with people of diverse race, language, religion or cultures, embracing differences in perspectives, traditions and culture, and adopting an open mindset at all times Propose, plan and execute organisation development and/or change interventions to drive and facilitate organisation development and/or change Provide coaching and advice to junior team members Recommend and implement innovative and creative learning and development channels and technology to engage learners and increase the effectiveness of learning and development interventions

Resolve data availability and data quality challenges with data cleansing techniques Review the range of HR services against their corresponding HR service delivery channels critically to identify opportunities for continuous improvement of service quality or costs reduction

Set individual objectives, periodically reviewing and assessing performance of direct reports Translate the long-term objectives for the Learning & Organisational Development function into tactical plans

• Location: Bugis

• Working hours: 9 am - 5.30 pm

• Salary: up to $5,500 (depending on experience)

Our client is a Singapore-based subsidiary of a Japanese financial conglomerate that offers a range of solutions to support their clients' business growth and development. This position will perform general HR & admin tasks.

Job Description:

• In charge of talent acquisition (recruitment, retention, engagement, etc)
• Handle learning and development function (TNA, training arrangement, follow-ups)
• In charge of on-boarding and off-boarding for employees
• Handle company events (Proposal, scheduling, budgeting etc)
• Verify and process confidential payments and their data entry
• Assist expatriates with housing, relocation, and other matters
• Supports Corporate memberships and subscriptions
• Manage company driver and vehicle
• Liaison with corporate secretary
• Lead BCP and WSH
• Other ad-hoc duties may be assigned by superiors

Job Requirements:

• Degree in any field. HR would be an advantage
• At least 5 years of relevant experience as a senior officer; at least 2 years of experience as Assistant Manager capacity
• Pro-active and willing to take initiative
• Incumbent should be meticulous and analytical
• Able to work independently, take on different tasks, and under pressure
• Possess good time management skills and able to prioritize tasks
• A team player and proactive

Interested applicants, please send your resume to Charlene (R22105303) at charlene@pasona.com.sg with the email subject header "Senior Officer/Assistant Manager (HR/Admin)".

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Please find our Privacy Policy Agreement in the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)

Joby Duty: Oversee, lead and direct the routine functions of the human resource department.

Job Scope:

1. Maintain record.

Employee profile, Leave, MC, vehicle, CPF, IRAS, etc

2. Work Pass Application, Renewal, Cancellation, Termination

Work Permit, Spass, Epass, Independent pass, etc

3. Payroll (infotech)

Wages one month twice and Monthly Salary

4. Manpower Planning (Recruitment)

Co-operate with Operation site

5. General Support

Go Insurance, Vehicle Insurance, Road Tax, Worker Injury case, Accident case, Apply waive of levy

6. Task assigned by HR HOD

7. Co-operate with AC department given support (things may be related, Grant, Deduction, Apply Waive, Reimbursement from Insurance case)

** Assist Task Assign by HOD

** Compliance with regulation (CPF, MOM, Iras)

Other requirement

Years of Experience: 3 years

Preferably with HR system Infotech experience.

Job responsibilities:

• Overall project planning, schedule and executing the delivery of projects within time, budget and Client’s expectations.

• Monitoring progress and identifying critical activities to expedite smooth progress of works on site to meet targets.

• Coordinate internal resources and third parties/vendors e.g. Consultants and Sub- Contractors/Suppliers for the flawless execution of all projects.

• Ensure that all projects are delivered on-time, within scope and within budget.

• Ensure that work are executed in accordance with approved plans/drawings, contract specifications and regulatory requirements.

• Ensure resource availability and allocation.

• Develop detailed project plan to monitor and track progress.

• Manage changes to projects’ scope, schedule and costs using appropriate verification techniques.

• Perform risk management to minimize project risks.

• Measure project performance using appropriate tools and techniques.

• Create and maintain comprehensive project documentation.

• Responsible for the overall project management, planning & control, and execution, including project budget evaluation and profitability.

entify and comply with all applicable statutory/regulatory requirements related to the project.

Lead a team of professional and technical staff in planning and execution of day-to-day operations to achieve all key project target.

Respond swiftly to work delays, emergencies, and other problems.

• Report and escalate to Management as needed.

• Any other duties that may be assigned.

Requirements:

• Proven at least 3 years of working experience in project management in the public and private residential, government and commercial building projects.

• Solid technical knowledge related to structural, architectural (finishing) or M&E works.

• Solid organizational skills including attention to detail and multi-tasking skills.

• Excellent written and verbal communication skills.

• Excellent team player with ability to meet tight deadlines.

Responsibilities

• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Bridge management and employee relations by addressing demands, grievances or other issues
• Manage the recruitment and selection process
• Support current and future business needs through the development, engagement, motivation and preservation of human capital
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program
• Assess training needs to apply and monitor training programs
• Report to management and provide decision support through HR metrics
• Ensure legal compliance throughout human resource management

Requirements and skills

• Proven working experience as HR Manager or other HR Executive
• People oriented and results driven
• Demonstrable experience with Human Resources metrics
• Knowledge of HR systems and databases
• Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• In-depth knowledge of labor law and HR best practices
• Able to work on weekend and public holiday

• Assisting Admin/Ops Manager on all operational and administrative matters regarding rig operations
• Assisting Crew change scheduling
• In charge of monthly rig accounts
• Involve in rig importation and exportation
• Setting up of project office during rig upgrading process
• Liaising with shipyard on upgrading works
• Negotiation with shipyards on berthing contracts and upgrading jobs
• Liaising with port authorities and shipping agents
• Sound knowledge of crew change requirements
• Sound knowledge of regulations involving importation and exportation of rigs

Description:

• Timely submission of periodic and ad-hoc leasing reports, management reports, budgetary controls and budgeting
• System security controls and administration, manage data integrity and updates and carry out IT-enabled initiatives supporting work
• Centralisation, standardisation and maintenance of manuals, templates, reports, forms, letters and legal documents so as to meet service quality standards
• From time to time, to assist and support the review of internal and inter-department workflow, policies formulation, staff orientation programmes, liaising with auditors / lawyers /external parties, etc.
• Assist the manager in communicating to staff to carry out daily leasing duties and provide appropriate feedback on process and system improvement
• Assist to manage System level Space requirements

Period:

• 2 years contract

Location:

• Tanjong Pagar

Working Hours:

• Monday to Friday, 8.30am to 6pm

Salary:

• Up to $5400

Requirements:

• Degree / Diploma with at least 2 years’ relevant work experience in office administration, with strong focus in management reporting, policy formulation, documentation, processes and procedures
• Good working knowledge of real estate practices and documents will be an added advantage
• IT savvy and proficiency in MS Office Applications
• Dedicated service-oriented team-player with good initiative, meticulous, multi-tasking ability to work under pressure so as to meet tight deadlines

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Reg No: R1550273)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg