Total 157 Administrative / Clerical job vacancies in D09 Cairnhill, Orchard, River Valley

o Position title: Corporate Company Secretary (ICSA).
o Position level: Senior Executive or Assistant Manager.
o Remuneration: RM 6000-9000.
o Location: Mid Valley City, Lingaran Syed Putra,Kuala Lumpur.

About the hiring company
Our client is a professional corporate secretarial consulting entity providing full spectrum of secretarial services to several listed companies and group of highly successful businesses in Malaysia. Due to expansion and restructuring in recent time, they need to build a strong company secretarial team to ensure company compliance and champion corporate governance matters.  With the business undergoing rapid expansion, they are currently seeking professional ICSA graduate to assume the role of Corporate Secretary,Senior Executive/Assistant Manager based at their corporate head office at Mid Valley City, KL.

The job
The successful candidate for this role will be working in a small growing team and the position will assist the Company Secretary with the entire company secretarial functions across various subsidiaries and jurisdictions. The role will involve close contact with Directors, senior management, in particular Tax, Legal, Group financial Reporting within the organization.
This is a broad ranging and hands-on role which involves working in a busy team environment.
The responsibilities will involve:
o Delivery of company secretarial duties for the company's various subsidiaries.
o Preparation of broad and committee packs.
o Producing clear and concise minutes of meetings.
o Assist to ensure that the Companies Act and relevant regulatory requirements are adhered to and complied.
o Assisting in keeping statutory records of the Company's subsidiaries up-to-date.

The candidate
Aspiring candidates who are interested in this Senior Executive (Assistant Manager)level role should have a considerable PLC experience with recent experience of managing large share schemes, reports and accounts in a PLC environment listing and organising large scale AGMs.
Candidate must be a qualified Chartered Secretary/ICSA associate level with minimum 3 years of post qualified experience in handling corporate secretarial duties.
Possess strong knowledge of basic company secretarial compliance matters, maintenance of company registers and share certificates,issuing and transfer of shares and listing requirements.
Experience of convening and attending Board meetings plus preparation of minutes.
Experience of drafting board and shareholder resolutions.
Excellent written and spoken English is necessary and essential.

APPLICATION
Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may choose to apply online through JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

o 職位名稱：公司秘書 (ICSA)。
o 職位等級：高階主管或助理經理。
o 報酬：RM 6000-9000。
o 地點：吉隆坡，Mid Valley City，Lingaran Syed Putra。

關於招募公司
我們的客戶是一家專業的公司秘書諮詢實體，為馬來西亞的多家上市公司和一群非常成功的企業提供全方位的秘書服務。由於最近的擴張和重組，他們需要建立一支強大的公司秘書團隊，以確保公司合規並支持公司治理事務。隨著業務的快速擴張，他們目前正在尋找專業的 ICSA 畢業生擔任位於吉隆坡谷中城的公司總部的公司秘書、高級行政人員/助理經理。

工作
該職位的成功候選人將在一個不斷壯大的小型團隊中工作，該職位將協助公司秘書履行各個子公司和司法管轄區的整個公司秘書職能。該職位將涉及與董事、高階管理層，特別是組織內的稅務、法律、集團財務報告部門的密切聯繫。
這是一個範圍廣泛且需要實踐的角色，涉及在繁忙的團隊環境中工作。
職責將涉及：
o 履行公司各子公司的公司秘書職責。
o 準備廣泛的和委員會的資料包。
o 製作清晰簡潔的會議記錄。
o 協助確保公司法和相關監管要求得到遵守和遵守。
o 協助維持公司子公司的法定記錄為最新狀態。

候選人
對這一高級管理人員（助理經理）級別職位感興趣的有抱負的候選人應具有豐富的PLC 經驗，最近有在PLC 環境中管理大型股份計劃、報告和帳戶、上市和組織大型年度股東大會的經驗。
候選人必須是合格的特許秘書/ICSA 準會員級別，並具有至少 3 年處理公司秘書職責的合格經驗。
對基本公司秘書合規事宜、公司登記冊和股票的維護、股票發行和轉讓以及上市要求擁有豐富的知識。
具有召集和出席董事會會議以及準備會議記錄的經驗。
起草董事會和股東決議的經驗。
優秀的英語書面和口語是必要且必不可少的。

應用
特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以選擇透過JOBSTORE線上申請，點擊「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

• Reporting to the Head, Human Resources, the Administrative Assistant plays an instrumental role in supporting the overall day-to-day operations of the office.
• Maintain and upkeep office facilities and serves as a liaison with vendors/ service providers/ building management team for facilities work maintenance
• Handle reparatory or maintenance of office facilities, equipment and pantry appliances such as lightings, telephone and aircon systems, etc.
• Monitor office equipment and other service/ maintenance contracts and handle contract renewals including drafting simple approval papers

Interested candidates, do drop me the following:

Tele: @jesswongie

WA 96503173

or email to jessiewong@recruitexpress.com.sg

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

The Opportunity

• This is an exciting opportunity to work for one of the leading global banks.
• It is an opportunity for an experienced Sales Support Admin Associate to join their team
• This will start off as a 12 months contract

The Job

Channel Administration:

• Conduct validation and appointment exercises in accordance to the business rules.
• Maintain registers of advisers with 3rd party licence
• Administer the coding, cessation, and assignment of policies for all Channels.
• Ensure the accuracy and timely delivery of the BAU, assigned tasks, and ad-hoc assignments.
• Ensure that reports are deliver timely and accurately.
• Review and streamline workflow where applicable.
• Review and update of SOP promptly where applicable.
• Assist and handle enquiries professionally and promptly.

Debt Recovery:

• Execute debt recovery processes promptly & follow through with debt process in accordance to the SOP.
• Prepare the monthly debt recovery update report for management team.
• Manage instalment payment requests from departed advisers.

Annual Fit & Proper Exercise:

• Ensure that the Annual Fit & Proper Exercise process is conducted in accordance to the Fit and Proper framework.
• Collate results and proper reporting conducted for any breach of Fit and proper guidelines by advisers.
• Maintain and update the SOP where applicable

Other Administrative Matters:

• Monthly check on new business submission for suspended advisers
• Monthly Reactivation Exercise
• Administration of Adviser’s Health Benefit and Professional Indemnity entitlement
• Yearly IFPAS and FSMA memberships

The Talent

• Strong Microsoft Office Skills: MS Excel (Pivot Tables, Formula), MS Word, PowerPoint.
• Proficiency in VBA & Insurance industry experience will be an added advantage.
• Great interpersonal skills and enjoy working in a team.
• Strong communication skills (both verbal and written) to interact with stakeholders.
• Meticulous to ensure accuracy of deliverables & good with processes.
• Ability to manage multiple priorities effectively in a fast-paced environment.
• Ability to work effectively under pressure with tight timeline.

Next Steps

• Drop your resume and contact us to follow-up, or send your resume to cecilia.sim@adecco.com
• Email Topic: Apply Sales Support Admin Associate
• Only shortlisted candidates will be contacted

Cecilia Sim Xin Yang

Personnel Registration No. R22105099

EA Licence No.91C2918

Job Responsibilities:

- Provide general administrative support to the team

- Support fund operational function

- Perform any ad-hoc tasks assigned

Job Requirements:

- Minimum Diploma / Degree

- Minimum 2 years of experience in insurance field, in the area of fund administration / investment operation

- Keen eye for detail

To apply, please email your resume in MS Word format to bfcg11@recruitexpress.com.sg indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

•Support HR department in payroll processing

•Handle administrative duties like scanning/ filing/ data entry

•Timesheet calculations

•Generate reports

•Other ad hoc duties as assigned

If you're interested in the position, kindly forward your comprehensive resume, along with your expected salary and availability, in MS Word format to shermainesoo@recruitexpress.com.sg

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted.

Our client, with a strong presence in Asia, is looking to hire Personal Bankers to join their retail banking division.

about the job

As a Personal Banker your primary focus will be:

• Serving retail clients and providing expert advice on the wide range of banking products offered by the bank.
• Proactively engaging clients through various touchpoints such as branch banking, tele-appointments, and outreach programs.
• Leveraging your sound financial knowledge to offer holistic financial advice and identify suitable banking solutions that help clients achieve their financial goals.
• Demonstrating a good understanding of banking regulations, ensuring strict adherence to rules and guidelines while conducting business.

Joining this leading international bank means you'll have access to a wealth of opportunities for personal and professional growth. The bank values resilience and motivation, and it provides comprehensive support to help you thrive in your role. With excellent interpersonal and communication skills, you will have the chance to build strong relationships with clients while making a meaningful difference in their financial journey.

skills and experience required

• Minimum local diploma in any discipline
• Excellent interpersonal and communication skills
• No prior experience is required as training will be provided.

*We regret to inform you that only shortlisted applicants will be notified*

To apply online please use the 'apply' function, alternatively you may contact Reenie at 6697 7943 / reenie.ng@adecco.com for a confidential discussion.

EA: 91C2918 | R2198716

Job Responsibilities:

- Responsible for the timeliness and accuracy of invoices, adjustments sent to customers including preparation of reports

- Analyse and provide solution paths for exceptional scenarios

- Analyse and tabulate the adjustments

- Test new initiatives that may be introduced into the various systems

- Process daily bill check / refund

- Any other project work that may be assigned

Job Requirements:

- Minimum Diploma in any field

- Prior 1-2 years of experience in billing / admin roles would be advantageous

- Strong analytical skills with an eye for detail

To apply, please email your resume in MS Word format to bfcg11@recruitexpress.com.sg indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

The Opportunity

• Adecco is partnering with a multinational corporation oil and gas company to search for an Admin Assistant
• Focus: Provide General Admin support such typing, filing, email and support ad hoc projects
• Office location: West
• Working hours: 5 days’ work (Mon-Fri) 40 hours per week
• This role starts off as a contract position

The Talent

• Excellent verbal and written communication skills
• MS Office (Word, Excel and PowerPoint) and email systems
• Strong administrative coordination abilities

The Job

MAIN FUNCTIONS

Provides administrative support to a department or individual. Duties may include:

• Typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail.
• May work on special projects to include recording, compiling, retrieving, reporting and analyzing information.
• Proficiency with MS Office
• Works with moderate work direction, and can identify issues/problems but may need assistance in resolving

Next Step

• We could contact you in the soonest time if you directly send your resume to: kaihoe.ling@adecco.com
• Email Topic: Apply: Admin Assistant
• We regret to inform that only shortlisted candidates will be contacted

Ling Kai Hoe

EA Licence Number: 91C2918

Personnel Registration Number: R22106166

Responsibilities

• Filing and archival of documents of accounts
• Open-sort mails and preparation on outgoing mails
• Process checks and printing of supporting documents
• Data Entry and filing/archiving of documents
• Input and Printing of documents
• Other ad-hoc duties assigned

Requirements

• Diploma/Degree in any fields
• Admin experience preferred
• Proficient in MS Office

We are hiring under Recruit Express headcount for Temps/Contract roles.

Interested applicants please email your resume to bfcg5a@recruitexpress.com.sg

Attention: Elysia Lam Hui Xing

Outsourcing Team

Recruit Express Pte Ltd

EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

Our client, a MNC dealing with material testing, urgently requires:

Receptionist (20%) cum Admin Assistant (80%)

JD For Admin:
• Assist with the Reception desk as required and other associated tasks, including directing incoming calls and visitor arrival/departure
• Using the in-house database and other systems effectively to ensure maximum efficiency
• Ability to work flexibly in a busy environment with an established team and processes
• Organising couriers, maintain filing system and prepare mail
• Arrange correspondence for local and overseas deliveries

Job requirements:
• Minimum Higher Nitec in Business Administration with 2 years of relevant working experience
• Highly motivated and organized individual with a flexible approach to work
• Excellent attention to detail - a must to know excel Pivot table vlookup
• Ability to work independently

Location: Current at Sungei Kadut (Pickup at Marsiling & Yew Tee MRT) will shift to Jurong (Pickup from JE MRT) in mid 2025.

Jessie Hoe Huey Miin

CEI R1103861

EA: 99C4599

RESPONSIBILITIES:

• Checking operation outlet sales report and transactions
• Checking operation staff commission and incentive
• Checking outlet promotion guideline and make sure staff follow
• Checking outlet admin SOP
• Do roaster and attendance
• Others ad hoc ops admin task

REQUIREMENTS:

• Minimum GCE “N” Level and Above
• Meticulous and detail in work

Summary:

We are looking for a highly organized and proactive Personal Assistant to the Director of a reputable corporate finance advisory in Singapore. In this role, you will provide comprehensive administrative support to the Director as well as HR support to the firm. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask effectively.

Key Responsibilities:

• Assist with recruitment efforts, including posting job openings, scheduling interviews, and coordinating candidate communication.
• Help with the onboarding process for new hires, including preparing paperwork and organizing orientation sessions.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Assist with employee relations matters, including coordinating disciplinary actions and performance management processes.
• Support HR initiatives such as training and development programs, employee engagement activities, and policy updates.
• Process payroll and reimbursement accurately and in a timely manner, ensuring compliance with company policies and legal requirements.
• Handle payroll inquiries and address any discrepancies or issues promptly.
• Coordinate with finance department to ensure payroll expenses are accurately recorded and accounted for.
• Manage the Director's calendar, schedule appointments, and coordinate meetings.
• Handle phone calls, emails, and other correspondence on behalf of the Director.
• Prepare and edit documents, presentations, and reports as required.
• Make travel arrangements and prepare travel itineraries.
• Maintain filing systems and ensure documents are organized and easily accessible.
• Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.
• Assist with event planning and coordination for company meetings and functions.
• Manage office expenses and maintain budget records.
• Handle other general administrative tasks as assigned.

Job Requirements:

• Bachelor's degree in business administration, Human Resources, Accounting or related field preferred.
• Previous experience as a Personal Assistant in a Corporate Finance firm is a plus.
• Knowledge of HR principles and practices is desirable.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive attitude and ability to work independently as well as part of a team.

Membership & Community Admin Assistant

JOB SUMMARY:

The Membership & Community Admin Assistant is responsible for providing administrative support to our membership team from onboarding new members to providing our team with support in building our communities through events. The Membership & Community admin assistant will sit within the membership team.

RESPONSIBILITIES:

Membership & Community Events:

• Manage highly sensitive membership data - create and update member records and databases
• Support the membership team on onboarding new members from start to finish.
• Become competent in using our Membership CRM system and support the team by pulling membership reports
• Support membership team Conceptualizing, producing and managing community focused initiatives, events and programming, working with the wider 1880 team
• Assist in creation of Event Orders and ensure all details are correct
• Source decor, props, games, materials etc. required for events
• Assist with the set-up and breakdown of events
• Support on the day/night of relevant membership & club wide events - kids programming, wellness, big club parties.
• Perform other duties as assigned by supervisor and manager

Bardo (co-working space):

• Support with day to day membership admin and management of Bardo, our co-working space
• Supports in scheduling appointments, signs for incoming packages/ organises outward bound packages for tenants and members (surprise & delight hampers!)

REQUIREMENTS:

• Flexible to work occasional evenings and weekends (off in lieu will be offered)
• Excellent communication skills
• Strong interpersonal skills and a ‘can do’ attitude
• Strong team player
• Must be able to prioritise and multi-task
• Ability to work and maximize relationships within a diverse team
• Strong proficiency in organization, problem solving and communication
• Excellent problem solving abilities and able to deal independently and maturely with uncertainty and challenges.
• Able to implement and materialise programmes and concepts developed

Who we are

1880 is a members' club in Singapore that is interested in inspiring conversations that change the world. Combining a social club, co-working space, and an evolving calendar of events including discussions, parties, DJ nights, wellness sessions, and corporate launches, we create catalytic moments that stimulate both the intellect and the senses.

Your Perks:

• 5-day work week with diverse and energetic colleagues who work hard and play hard
• Employee discount on F&B at the club
• Staff meals every day
• Late night transportation
• $100 Transport allowance every month
• Birthday credits (Birthday Leave, $75 voucher for use in the club and Birthday Cake!
• $1,000 Sign-on bonus and a referral bonus
• You will receive a bonus every quarter
• Group Insurance ( GP- unlimited free consultation & medicine, TCM, Hospitalisation)
• Flexible benefits, and more!

Can't wait to hear from you!

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Handling marketing campaigns/ client

- Any other simple adhoc admin duties

Qualifications:

- Minimum Polytechnic diploma/A levels

- Singaporean/PR