Total 54 Manager level Administrative / Clerical job vacancies in D05 Clementi New Town, Hong Leong Garden, Pasir Panjang

Requirements

• Minimum Diploma/ Degree in Business Administration/ Human Resource Management or its equivalent.
• Preferred candidate with relevant working experiences for at least 5 years as senior role with supervisory skills.
• Essential knowledge in Malaysian Employment Laws.
• Ability to work under pressure by working along with all staff including Management Team.
• MUST able speak MANDARIN or local dialects and interact with all levels of people.
• Meticulous, accurate in work and able to maintain strict confidentiality of information.
• Those be able to join within 1 - 2 months will be added advantage.

Responsibilities

• Responsible for the full spectrum of HR, Payroll and Admin functions.
  Review Company's policy, Standard operating procedure and Compensation & Benefit from time to time and propose for revisions/ improvement when necessary.
• Prepare/ review and ensure payrolls done by subordinates are accurate and on time payment (staff headcount approx. 200).
• Liaise with labour department and other relevant government bodies, ensure on time statutory submission and payment such as EPF, Socso/ EIS, PCB, HRDF etc.
• Prepare/ review monthly tax deduction(MTD), yearly EA Form and Form E.
• Prepare/ review all types of HR and payroll related documents and letters.
• Check and verify employees’ leave records via E-Leave system and attendance sheets.
• Handle employees' disciplinary issues in accordance with Employment Act.
• Ensure employees’ personal files and system database are properly maintained and updated.
• Ensure employees' appraisal program is properly carried.
• Liaise with insurance agency on Group Insurance, Sosco coverage and claims.
• Liaise with panel clinics on updating staff list, billing or any other related matters.
• Handle recruitment and conduct orientation for new hires.
• Handle staff development training program and HRDCorp. claims.
• Supervise general office administrative duties and responsibilities.
• Any other duties as assigned by Management.

Interested candidates are invited to submit your application online or email with a detailed resume and recent photograph.

Perks & Benefits

• Commission and bonus
• Central location
• Flexible working hours
• Regular team activities
• Medical insurance

Job Description:

• In charge of overall human resource and office administration matters such as recruitment & selection, manpower planning, compensation & benefit, training & development and administrative related matters.
• Managing the payroll function, oversees each payroll run and ensures it is completed accurately and on time.
• Provide and advise management and staff on HR management, work place relations and matters within the interpretation of relevant Malaysia Labour Acts and Regulations.
• Maintaining and revising the company’s handbook on policies and procedures.
  To liaise with government office pertaining employee related issues especially with IR Department, Labour Office and any other related government body.
• Managing and renew annually for permit, license and service agreements.
• Oversee and take charge of group of companies
• Support and assist on basic IT issues.
• Performs other duties as assigned.

Requirement:

• Candidate must possess at least a STPM, Diploma, Bachelor's Degree, or has relevant experience.
• Preferable with at least 5 years of working experience as an HR Manager with experience in managing a small team.
• Required language(s): Bahasa Malaysia, English & Mandarin
  Good knowledge and experience in local Malaysia Labour Law (EA 1965), Industrial Law (1967).
• Must possess knowledge of Malaysia Statutory requirement e.g EPF, SOCSO, EIS, Income tax & HRDF etc.
• Multi-tasking, resourceful and proactive with sense of urgency.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities
• Long Service Award
• Performance Bonus
• Training & Courses Provided 

職位描述：

• 負責整體人力資源和辦公室行政事務，如招募和選拔、人力規劃、薪資和福利、培訓和發展以及行政相關事務。
• 管理薪資職能，監督每次薪資運作並確保準確、按時完成。
• 就人力資源管理、工作場所關係以及相關馬來西亞勞工法令和法規解釋範圍內的事宜向管理層和員工提供建議。
• 維護和修訂公司的政策和程序手冊。
  與有關員工相關問題的政府辦公室聯絡，特別是與投資者關係部、勞工局和任何其他相關政府機構聯絡。
• 每年管理和更新許可證、執照和服務協議。
• 監督並負責集團公司
• 就基本 IT 問題提供支援和協助。
• 履行指定的其他職責。

要求：

• 候選人必須至少擁有STPM、文憑、學士學位或具有相關經驗。
• 具有至少 5 年人力資源經理工作經驗且具備管理小團隊經驗者優先。
• 所需語言：馬來語、英語和華語
  對馬來西亞當地勞動法（EA 1965）、工業法（1967）有良好的知識與經驗。
• 必須了解馬來西亞法定要求，例如 EPF、SOCSO、EIS、所得稅和 HRDF 等。
• 多工處理，足智多謀，積極主動，具有緊迫感。

津貼和福利

• 津貼（旅費、交通費等）
• 個人發展機會
• 長期服務獎
• 績效獎金
• 提供的培訓和課程

Job Description:

• In charge of overall human resource and office administration matters such as recruitment & selection, manpower planning, compensation & benefit, training & development and administrative related matters.
• Managing the payroll function, oversees each payroll run and ensures it is completed accurately and on time.
• Provide and advise management and staff on HR management, work place relations and matters within the interpretation of relevant Malaysia Labour Acts and Regulations.
• Maintaining and revising the company’s handbook on policies and procedures.
  To liaise with government office pertaining employee related issues especially with IR Department, Labour Office and any other related government body.
• Managing and renew annually for permit, license and service agreements.
• Oversee and take charge of group of companies
• Support and assist on basic IT issues.
• Performs other duties as assigned.

Requirement:

• Candidate must possess at least a STPM, Diploma, Bachelor's Degree, or has relevant experience.
• Preferable with at least 5 years of working experience as an HR Manager with experience in managing a small team.
• Required language(s): Bahasa Malaysia, English & Mandarin
  Good knowledge and experience in local Malaysia Labour Law (EA 1965), Industrial Law (1967).
• Must possess knowledge of Malaysia Statutory requirement e.g EPF, SOCSO, EIS, Income tax & HRDF etc.
• Multi-tasking, resourceful and proactive with sense of urgency.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities
• Long Service Award
• Performance Bonus
• Training & Courses Provided 

要求

• 工商管理/人力資源管理最低文憑/學位或同等學歷。
• 具有至少 5 年具有監督技能的高階職位相關工作經驗的首選候選人。
• 馬來西亞僱傭法的基本知識。
• 透過與包括管理團隊在內的所有員工一起工作，能夠在壓力下工作。
• 必須能夠說普通話或當地方言並與各個層次的人互動。
• 工作細緻、準確，能嚴格保密資訊。
• 那些能夠在1-2個月內加入的人將獲得額外的優勢。

職責

• 負責全面的人力資源、薪資和行政職能。
  不時審查公司的政策、標準作業程序以及薪資和福利，並在必要時提出修訂/改進建議。
• 準備/審查並確保下屬的薪資單準確並按時支付（員工人數約 200 人）。
• 與勞工部門和其他相關政府機構聯絡，確保按時提交和支付法定公積金、社會保險/就業保險、PCB、HRDF等。
• 準備/審查每月稅收減免 (MTD)、年度 EA 表格和表格 E。
• 準備/審查所有類型的人力資源和工資相關的文件和信件。
• 透過E-Leave系統和考勤表檢查和驗證員工的休假記錄。
• 根據僱傭法處理員工紀律問題。
• 確保員工的個人檔案和系統資料庫得到妥善維護和更新。
• 確保員工考核計畫得到妥善執行。
• 就團體保險、Sosco 保險範圍和索賠事宜與保險機構聯絡。
• 與指定診所聯絡，更新員工名單、帳單或任何其他相關事宜。
• 處理招募並為新員工進行入職培訓。
• 處理員工發展培訓計劃和 HRDCorp。索賠。
• 監督辦公室行政職責。
• 管理層指定的任何其他職責。

歡迎有興趣的候選人在線或透過電子郵件提交申請，並附上詳細的簡歷和近期照片。

津貼和福利

• 佣金和獎金
• 中心位置
• 彈性的工作時間
• 定期團隊活動
• 醫療保險

Job Requirements:

• Have a college degree or above, proficient in computer operations;
• Have more than 3 years of relevant work experience in large and medium-sized production-oriented enterprises, including more than 2 years of managerial experience in the same position;
• Understand enterprise administrative affairs management and management systems such as ISO9001, IATF16949;
• Have strong organizational skills, good communication skills, and be proactive;
• Have a driving  license, and proficiency in Mandarin would be an additional advantage.
   

Job  Scopes:

• Be fully responsible for the daily administrative management of canteens, transports, dormitories, office buildings, vehicles, etc., and report to the Director of Human Resources and Administration
• Responsible for the management of the canteen
• Responsible for the management of employee dormitories
• Responsible for the management of the company's network, broadband, mobile phones, television, etc.
• Responsible for the purchase, distribution and daily management of administrative supplies, spare medicines, etc
• Responsible for the supervision and management of administrative maintenance work
• Responsible for the management of public facilities and equipment and 5S in the jurisdiction area
• Responsible for employees' cultural, sports and entertainment activities
• Other tasks assigned by the superior leaders of the company

Perks & Benefits

• Commission and bonus
• Medical insurance
• Personal development opportunities

工作要求：

• 具有大專及以上學歷，熟練電腦操作；
• 具備3年以上大中型生產型企業相關工作經驗，其中2年以上同職管理經驗；
• 了解ISO9001、IATF16949等企業行政事務管理與管理系統；
• 具備較強的組織能力、良好的溝通能力、積極主動；
• 擁有駕駛執照，並且精通普通話將是一個額外的優勢。
  

工作範圍：

• 全面負責食堂、交通、宿舍、辦公大樓、車輛等日常行政管理工作，並向人力資源及行政總監報告
• 負責食堂的管理工作
• 負責員工宿舍的管理
• 負責公司網路、寬頻、手機、電視等的管理。
• 負責行政用品、備用藥品等的採購、發放及日常管理
• 負責行政維護工作的監督管理
• 負責轄區公共設施設備及5S管理
• 負責員工文體娛樂活動
• 公司上級領導交辦的其他事項

津貼和福利

• 佣金和獎金
• 醫療保險
• 個人發展機會

Job scope

• General adminstrative duties and support on the center's day to day operations.
• Worksheets preparation (Stapling and holepunching) and getting ready worksheets for teachers
• Attend to whatsapp enquiries, walk-in enquiries
• Faciliate and advise on student's make up lesson arrangement
• Other Ad-hoc duties as assigned by management
• Marketing for the center

Office Admin / Admin Executive (Full Time)

5 days work weeks

• Saturday 9.00 a.m. to 5.00 p.m.
• Sunday 8.30 a.m. to 3.30 p.m.
• Weekday 12pm to 9 pm (3 days)

OR

• Saturday 9.00 a.m. to 6.00 p.m.
• Weekday 12pm to 8.30 pm (4 days)

OR

Weekdays 12pm to 9pm (5 days)

4 days work week

• Saturday 9.00 a.m. to 6.00 p.m.
• Weekday 12pm to 9pm (3 days)

• Address: Bukit Timah Plaza
• No experience may apply
• Computer and Microsoft office skills needed.
• Training will be provided

Please state your preferred working days and send your CV to admin@wondrousmind.com.sg

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives.

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.

Administration

• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

HR & Admin Manager (Singapore & Malaysia)

Responsibilities:

Human Resource

· Review HR and performance management policies and key KPIs

· Review company handbooks to include any updates or amendments in Employment Acts

· Handles recruitment process including talent sourcing, liaison with recruitment agencies, drafting job posts, onboarding and orientation.

· Plan manpower needs in line with Minstry of Manpower (MOM) directives and apply for work permit, S Pass, EP, DP and process pass renewals

· Organize annual medical checks for employees

· Handles off-boarding process like conduct exit interviews, termination, retirement

· Handles employee’s queries, grievances and provides career guidance

· Process monthly Singapore and Malaysia payroll using iPay and UBS SAGE including uploading to banks for payment

· Plan and implement annual performance management and propose division of bonuses

· Submission monthly CPF contribution to CPF Board and pay all relevant taxes like EPF, EIS, SOSCO, Zakat, PCB and corporate taxes to Malaysia statutory boards

· Submission of annual tax forms to IRAS and LHDN (Malaysia equivalent of IRAS)

· Apply and claim from statutory boards childcare leave and training course subsidies

· Ensures proper administration of HR and admin practices in line with corporate compliance by HQ, includes meting out disciplinary actions

· Submission of HR reports like monthly headcount, salary list, organization charts and contact list

· Organize annual team bonding sessions and quarterly staff engagement activities

· Manage and verify annual leaves and benefits entitlement, petty cash and transport claims

· Source and identify safety course providers for employees in Singapore and Malaysia

· Ensure all training, payroll and filing records are in place and maintain office cleanliness

Office Administration

• Maintain and process any of the general office admin of the company.
• Stationery & sundry purchasing for office and other ad-hoc projects.
• Tenancy/Rental Management (For both SG & MY offices and rental units for Employees)
• Stationery & Office Equipment management (Sourcing, purchasing, maintain)

IT Support

· Liaising with Vendor on IT equipment and Software matters

· Procuring and maintaining of IT equipment (both mobile phones, laptops, router and printer), issue, returns & repair

· Handling IT enquiries from employee

Requirements:

· Singapore Citizen or SGPPR

· Fluent in both English & Mandarin (Proficiency in Japanese language or Malay is a bonus)

· Preferably Bachelor Degree or Graduate Diploma in Human Resource/Capital Management

· Proficient in MS applications like Word, Excel, Powerpoint and Outlook

· At least 5years’ experience as HR practitioner in Singapore, be well versed in Singapore Employment Act and willing to learn Malaysia labour laws

· Strong communication skills (both verbal & written)

Key Accountabilities:

Responsibilities:

• Act as a primary point of contact between the Project Director and internal/external stakeholders.
• Facilitate clear and effective verbal and written communication between the Project Director and internal/external stakeholders.
• Draft, edit and proofread emails, reports, and other documents
• Organize and maintain files, documents, and records for easy retrieval.
• Conduct research, compile and update information as needed for project
• Coordinate events, campaigns and projects as directed by Project Director.
• Collaborate with other team members to ensure smooth project workflow.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.
• Schedule and coordinate appointments, meetings, and events for the Project Director.
• Ensure efficient time management to maximize productivity.
• Make travel arrangements, including flight bookings, hotel accommodations, and itineraries.
• Prepare travel expense reports in a timely and accurate manner.

Job Requirements

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Business Management or equivalentAt least 3 Year(s) of working experience in the related field is required for this position.
• Able to work independently with minimum supervision.
• Preferably experience in construction site environment
• Strong interpersonal skills and ability to communicate at all levels

• Position: Payroll cum purchasing admin (SIMPLE DUTIES/ 50 headcount) - GOOD COMPANY!
• Location: Paya Lebar Quarter
• Working Hours: Monday to Friday (9am - 6pm)
• Salary (commensurate with experience): Up to $3,500 + Performance Bonus
• Duration: Permanent
• Industry: Fireproofing

Main Responsibilities:

• Monthly processing of payroll and payroll reports using Xero system
• Perform general admin duties, including answering phones, responding to emails, processing mail, filing,
• Support day to day admin duties (filing, data-entry, scanning of documents)
• Processing requisitions and raising Purchase Orders
• Liaise with suppliers, and internally on purchase items and deliveries, check suppliers invoice to
• ensure all items are invoiced accurately
• Sourcing for new suppliers and vendors if required
• Any other ad-hoc duties assigned

Requirements:

• Bilingual in English and Mandarin to converse with Mandarin speaking associates
• Minimum 'O' Level and 2 years of relevant working experience
• Proficient in Microsoft Office

Email to: abby.pang@searchpersonnel.com.sg for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Attachment Description

The Administrative Manager is to supervise daily support operations of our company and plan the most efficient administrative procedures. You will work with a team of professionals to complete a range of administrative duties in the company.

The Administrative Manager will develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

Specific Responsibilities

Individual to be involved in:

- Observe and improve company structure, and SOP .

- Serve as the lead point of contact for all customer account management matters.

- Facilitating communication throughout with company and clients

- Implement and execute company's policies.

- Oversee and improvise on company's daily operations

Technical Skills and Competencies

- Strong written and verbal communication skills and ability to communicate at all levels..

- Actively contribute to working groups.

- Strong project management, multitasking, and decision-making skills

Attachment Duration

- 6 months

· Position: Payroll cum purchasing admin (SIMPLE DUTIES/ 50 headcount) - GOOD COMPANY!

· Location: Paya Lebar Quarter

· Working Hours: Monday to Friday (9am - 6pm)

· Salary (commensurate with experience): Up to $3,500 + Performance Bonus

· Duration: Permanent

· Industry: Fireproofing

Main Responsibilities:

· Monthly processing of payroll and payroll reports using Xero system

· Perform general admin duties, including answering phones, responding to emails, processing mail, filing,

· Support day to day admin duties (filing, data-entry, scanning of documents)

· Processing requisitions and raising Purchase Orders

· Liaise with suppliers, and internally on purchase items and deliveries, check suppliers invoice to

· ensure all items are invoiced accurately

· Sourcing for new suppliers and vendors if required

· Any other ad-hoc duties assigned

Requirements:

· Bilingual in English and Mandarin to converse with Mandarin speaking associates

· Minimum 'O' Level and 2 years of relevant working experience

· Proficient in Microsoft Office

Email to: abby.pang@searchpersonnel.com.sg for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

What you will be doing

Full Set of Bookkeeping

• Manage and oversee all aspects of financial accounting, including accounts payable, receivable, payroll, and bank reconciliations.
• Prepare accurate monthly, quarterly, and annual financial reports.
• Ensure compliance with accounting principles and local financial regulations.
• Coordinate with external auditors for annual audits.

Administration and Secretarial Duties:

• Provide comprehensive administrative support to the investment team. • Organize and maintain files and records, ensuring confidentiality and integrity.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Manage communication and correspondence with stakeholders, including emails and phone calls

Your Capabilities and Credentials

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Proven experience in bookkeeping and administrative roles, preferably in a family office or investment firm.
• Strong understanding of financial and accounting principles.
• Proficiency in accounting software and MS Office Suite.