Total 148 Full-time staffing consultant job vacancies in Administrative / Clerical category in Malaysia

Responsibilities:

• Provide contract execution and administrative support to contract management personnel.
• Track deliverables, provide documentation control and perform other duties as required.
• Support with taking notes of minutes from all client meetings
• Coordinate with internal team leads and client for review and sign-off of the notes of minutes
• Coordinate with team leads and client for progress update in a timely manner
• Attend all client meetings regularly with internal team leads
• Review the timesheets of all the project team members
• Prepare the templates of deliverables
• Organize the meetings on need basis
• Track the approval process, payment milestones collection from client

Requirement:

• Bachelor’s degree or diploma in IT, Computer Science or in related majors
• At least 1-2 years of experience in PMO, Project Admin or Administration role.
• Must have experience in minutes taking
• Keen eye for details.
• Able to work in a fast paced environment.

Interested Applicants, please email your resume to rupa.kankariya@manpower.com.sg (R1441955), stating the position as the subject title in the email.

Job Scope:

Board Administration

• Maintain board profiles and board registers.
• Filing and organising documents and data (physical and online).
• Collation and organising/reviewing Management report submissions.
• Boards Meeting materials platform management.
• Board Welcome Kit and Induction.

Board Meeting Support

• Calendar scheduling.
• Board Meeting preparation - F&B catering, meeting package, liaising with Facilities team, Boardroom Setup (physical and virtual).
• Onsite support at meetings including tea/food serving, conferencing.
• Faculty Documentation.

General Administration

• Arrangement for local and/or overseas delivery services.
• Internal meeting minutes writing.
• Upkeeping of Board Secretariat records.
• Assistance and support for board events and retreats.
• Procurement and Finance matters.
• Maintain Board Secretariat inventories/equipment.
• General support to the Board Secretariat, Risk Management and Corporate Administration department.

Data Administration Support for the Integrated System on ERM and BCM modules

• Check data input and supporting documents in the system.
• Verify the data extracted from the system are aligned with Dashboard.
• Update and key in additional key information arising from clarification at the different stages.
• Maintain and export final approved documents from the system (i.e. Risk Registers and Dashboard).

Risk Management Engagement Sessions and Meetings Support

• Calendar scheduling.
• Onsite support at meetings for meeting preparations/ documentations as necessary.

“See It? Say It!” Mobile Application (“App”) Support

• Assist with the User Acceptance Testing (UAT) testing for the redevelopment of the App in-house.
• Provide support by contributing ideas and developing draft publicity posters on Risk Awareness Series.
• Provide support for Risk Awareness events including distribution of prizes/ vouchers.

SharePoint Administration Support for Risk Management, Business Continuity and “See It? Say It!” Site

• Maintain SharePoint Site.

Requirements:

• Competent in managing administrative functions.
• IT savvy with the ability to establish and maintain effective office systems
• Good in communication skills, including writing of agenda, minutes and correspondence
• Excellent time management skills in terms of prioritization and multitasking to complete a cross-functional and broad range of activities
• Work experience in a research/academic environment with background in Governance, Risk and Compliance would be advantageous.
• Responsible individual with integrity and good attitude

Additional Information:

• Salary – Up to S$3200 per month
• Commencement Date: Immediate
• Contract duration: 6-month convertible
• Working days and hours: Mon to Fri 8.30am to 6pm
• Location: Outram Park

Interested applicants, please submit your CVs to Lyn Fu Yee Chen (R1110796) through the 'Apply Job' button.

Only shortlisted applicants will be notified.

All applications will be handled with strict confidentiality.

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by Manpower for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012.

Lyn Fu Yee Chen (R1110796)

Manpower Staffing Services (S) Pte Ltd

EA License No: 02C3423

This is a full-time (10 session) role with 7.5 clinical sessions including clinics and team meetings and 2.5 SPAs which can be used for a range of activities as well as CPD to be discussed with the Clinical Director. Please see the attached job description approved by the Royal College of Psychiatrists for more information.

For further information on the vacancy available, please see attached the full Job Description and Person Specification. Come visit us, meet the team and see why our trainees come and stay and how we invest in our people.

For further information on the vacancy available, please see attached the full Job Description and Person Specification. Come visit us, meet the team and see why our trainees come and stay and how we invest in our people.

Job Responsibilities:

• Manage full set accounts, including account payable, account receivable and related companies
• Prepare monthly payroll and CPF submission
• Assisting with GST computation and submission to IRAS
• Good knowledge in Singapore tax, audit and accounting laws, practices and regulations
• Reconciliation of bank accounts
• Assisting with GL entries and reconciliation
• Assisting with month-end and year-end processes
• Assisting with budget making
• Any other ad-hoc duties as requested

Job Requirement:

• At least 2-3 years of working experience in the related field
• Diploma or higher qualifications in accounting
• Proficient in MS Office and accounting softwares
• Strong attention to detail and time management skills
• Good interpersonal and communication skill

EA LIC: 19C0013

EA REG NO.: R2196393

• European MNC
• Oil Major
• Global Commodities Trading
• Global Exposure

Our client is an Oil Major and they are looking for hire an Executive Secretary/ Executive Assistant.

Key Responsibilities:

• Provide secretarial and general administration support services to the office.
• Assist in the coordination of major events such as APPEC, Beaujolais, Annual Crude/ Products/PETCHEM events.
• Coordinate internal/external business meetings and manage meeting room booking.
• Handle complex travel arrangement.
• Prepare and submit expense claims for employees
• Support the Traders in the preparation and submission of tenders.
• Support the Traders in the preparation of presentation slide decks and reports.
• Coordinate and liaise with various departments (e.g. Credit, Legal, Finance, Tax) for counterparty on-boarding and registration.
• Ensure proper document and file management.
• Undertake secretarial and administrative tasks as assigned and carry out the duties diligently.

Job Requirements:

• Diploma / Bachelor in Business Management or equivalent with 4 year’s experiences as an office admin or Secretary
• Possesses working experience with an MNC is preferred
• Strong team player and adaptable.
• Commercially focused and flexible individual
• Ability to cope well with stress in a fast-paced environment and multi-task
• Excellent communication and interpersonal skills

How to apply:

Submit your application by emailing a detailed copy of your updated Resume in MS Word Format to YAN JIANKAI (EA Personnel Reg. No. R22104741, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) by clicking the “Apply Now” or contact James at 6590 9870 or 9150 3922 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

We regret only short-listed candidate will be notified. All applications will be treated with the strictest confidence.

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process. Kindly ensure your resumes provided to us does not contain your full NRIC number and full home address during your job application.

• Oil major
• One of the largest oil and gas company in the world
• Commodities trading
• Attractive compensation package

Our client is one of the oil major and they are looking for an Executive Secretary.

RESPONSIBILITIES:

• Offer administrative and secretarial support services for the office's smooth operation.
• Assist traders in preparing and submitting tenders.
• Assist traders in creating presentation slide decks and reports.
• Assist in the coordination of major events such as APPEC, Beaujolais, Annual Crude/ Products/PETCHEM events.
• Coordinate and communicate with various departments (e.g., Credit, Legal, Finance, Tax) for counterparty onboarding and registration.
• Coordinate internal/external business meetings and manage meeting room booking.
• Manage intricate travel arrangements.
• Prepare and process expense claims for staff.
• Make dining reservations.
• Ensure proper management of documents and files.
• Execute assigned secretarial and administrative tasks diligently.

REQUIREMENTS:

• Bachelor degree.
• At least 2 years of prior relevant experience in a similar support role.
• Prior experience in events management.
• Strong knowledge and experience in complex travel arrangements.
• Intelligent, strong sense of initiative, meticulous, dynamic, organised and possess diplomacy skills.
• Strong team player and adaptable.

OTHER INFORMATION:

• Location: Central
• Working hours: Monday – Friday, Office Hours
• Salary: Up to $6,000 (salary will commensurate according to experience & qualifications)
• The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

HOW TO APPLY:

Interested candidate, please submit your updated resume in MS WORD Format to: Email – jingying.low@achievegroup.asia or call your Friendly Consultant, Jing Ying (Reg. No: R23115733), at 6590 9935 or WhatsApp 8482 1951 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Availability to commence work

We regret only short-listed candidate will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers: In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process. Kindly ensure your resumes provided to us does not contain your full NRIC number and full home address during your job application.

YOUR SUCCESS IS OUR ACHIEVEMENT!

You will provide sound insurance and reliable financial advice to customers by analyzing their financial needs and exceeding their service expectations. You are also to maintain a strong rapport with the partners and grow and strengthen relationships with the customers

Job Details:

• Salary up to $5K + Commission
• Professional and Leadership path

Core Responsibilities:

• Establish customers' financial goals
• Determine their current financial situations to identify any shortfalls
• Develop wealth management strategies to plan for their future
• Customize solutions for individual needs and regularly review financial plans
• Be a financial solutions provider who provides affordable solutions and options to help the client's to achieve their financial goals
• Act as a financial coach to provide guidance on saving

Requirements:

• Min. Diploma/Degree in any discipline

Interested candidates can kindly apply via MyCareersFuture or send your latest resume to gary.lua@justrecruit.com.sg

Gary Lua Zhi Hao (R21104006)

Just Recruit Singapore Pte Ltd (EA12C6295)

Admin (Contract/PO/ Kallang)

12-Months contract

Salary $3300 depending on experience

Completion Bonus

IMMEDIATE VACANCY

Our Client is leading the digital transformation of energy management and automation. They are actively looking for an Admin to join their team.

Responsibilities:

• Support Business Leaders and their team members for coordination or assisting in the logistic arrangement of meetings, training and workshops – hotel, transportation, visa application etc
• Take care of assigned administrative tasks (Purchase order, business card ordering, etc…)
• Support any local or overseas courier arrangement
• Manage workflow and monitor invoices, Purchase Orders etc.
• Manage stationery and office equipment
• Provide admin support for new hires and exiting employees include arranging IT essential, access and onboarding/offboarding arrangements
• Support the Executive Assistants Team and interact with team members to pro-actively offer assistance and solutions
• Assist in other ad-hoc work assignment when required

Requirements:

• Minimum GCE 'O' level, NTC or relevant disciplines
• At least 3 years of experience in office administrative support work
• Proficiency in MS Office
• Ability to multitask and meet changing deadlines

Lim Pey Chyi - Apple.lim@manpower.com.sg

Recruitment Consultant (R2090579)

Manpower Staffing Services (S) Pte Ltd

EA Licence: 02C3423

Job Responsibilities:

• Handle tenant’s enquiry
• Liaise with vendors for Artwork and Super-impose via email
• Support Leasing team on contracts preparation and renewal
• Arrange flower delivery and fax opening form for any new stall opening
• Deal with agents for fire insurance purchasing, handle invoice and accounts
• Taking minutes for all Leasing meeting
• Maintain tenant’s file and documentation, ensure those documents are complete
• Other ad-hoc duties assigned by management

Job Requirements:

• At least Nitec in any field
• Minimum 1 year of working experience in the same role
• Knowledge in MS Office Suite, and office equipment
• Good communication skills, able to work under pressure

Other Information:

• Location: Lavender
• Standard working hours
• Salary up to $3000 + Bonus

Interested applicants please forward your updated resume to cayenne.liang@manpower.com.sg or click on “Apply Now” button.

Liang Kai Yan Cayenne (R1874693)

Manpower Staffing Services (S) Pte Ltd

EA License No. 02C3423

1. Review of tags & sites for unwanted ads & decode the source through logs.
2. Classification of creatives as per type of ad.
3. Categorization of URL.
4. Creating reports & decks.
5. Reach out to partners for bad ad issues.
6. Rotational shifts & staggered offs.

Responsibilities

• Provide administrative support to management
• Assist to manage overall progress and development of accounts and projects
• Perform reception role by welcoming guests
• Establish, maintain and strengthen relationships with key partners
• Assisting management with scheduling, minutes taking and responding to communication
• Assist on HR matters where applicable (i.e. screening candidates, application of work passes)
• Perform simple facility management (i.e. ensuring pantry is stocked, coordinate with vendors for repairs)
• Ensure overall team-member satisfaction by organising activities not limiting to CSR, wellness or others (i.e. team bonding events)

Requirements

• At least 1-2 years of experience in Admin/HR role
• Familiar with Microsoft office
• Willing to learn, independent and responsible
• Have an outgoing personality
• Knowledge on HR/Finance softwares will be advantageous