Total 716 Junior Executive hr officer job vacancies in Malaysia

HR Assistant

$2,100 - $2,800 + VB

Mon-Fri, 830am-6pm

Pandan Road

Job Descriptions:

• Process payroll accurately and timely using Times Software for employees' payment (Ard 100 HCs).
• Prepare bank files for submission and handle CPF and IRAS submissions.
• Conduct monthly payroll reconciliation and prepare journals for Finance.
• Manage recruitment processes, including interviewing candidates and overseeing the hiring process.
• Administer work pass matters, including application, renewal, and cancellation.
• Handle day-to-day administrative duties.
• Assist in answering phone calls and addressing inquiries.
• Participate in HR meetings, company events, and activities.
• Undertake any other duties as assigned.

Job Requirements:

• Minimum 1-2 years of HR experience in a similar role.
• Basic knowledge of local employment legislation.
• Strong organizational, interpersonal, and communication skills.

Description

The HR Admin Assistant is responsible for administering effective training programmes to increase the overall work efficiency and performance of employees through enhanced skills sets and knowledge.

Responsibilities

• Identify and register new or renewal technical courses based on course dates availability provided by training provider to upskill workers to attain low levies
• Update, maintain and ensure proper documentation of training records
• Filing of certificates into common shared drive
• Uploading of invoices and certificates in Learning Management System after invoices are cleared
• Manage staff exist clearances when required
• Generate monthly training statistics and reports
• Ad-hoc duties assigned from time to time by the supervisor
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects, and risks

Requirements

• Candidates with NITEC / Higher secondary/ Diploma/ Post Diploma or equivalent
• Computer literate in MS Office Word, Excel and PowerPoint
• Some working experience preferred
• Good communication and interpersonal skills
• Proactive, self-motivated and able to resolve issues effectively.
• Ability to work in a dynamic and fast paced environment.

Finance & HR Assistant

• Basic Salary: $2000-$2500
• Working Hours: Mon to Fri 9am to 6pm
• Working Location: Ubi
  

Job Responsibilities:

• Assist in accounts payable and receivable.
• Check the Daily Sales Report for all outlets.
• Perform research and market intelligence through close monitoring of competitor performance, strategies, and pricing structures.
• Data entries into the Accounting system.
• Assist and support in the monthly and yearly closing process.
• Handling office administrative matters such as stationery, mail, pantry supplies, and related assigned.
• Any ad hoc tasks as assigned.

Requirement:

• Training Provided
• Computer literate and competent with MS Excel, Office Word, and PowerPoint

☎️ Whatsapp +6588278652 (Hym)

Goh Hym Yien Reg No: R24121939

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Responsibility

• Provide full spectrum of HR and administrative support for both local and foreign employee i.e. onboarding and off-boarding of employees, attendance and leave management, etc
• Responsible for monthly processing and submission of payroll and reports
• Handle work pass applications, renewal and cancellation, including arrange for repatriation of workers
• Maintaining of personnel records and ensure recordings are up-to-date
• Liaise with government authority, i.e. MOM, IRAS, BCA, etc
• Any ad-hoc and admin duties as assigned

Requirement

Diploma in Human Resource or its equivalent.

• At least 1 - 2 year of related HR work experience.
• Proficient in Microsoft Office.
• Highly meticulous and organized especially with data.
• Able to deal with a variety of personalities and keep calm in tense situations.
• Knowledge of Infotech and ABSS software.
• Able to start immediately will be an advantage.

KEY DUTIESAND RESPONSIBILITES:

Personal Assistant function-

• Providing secretarial and personalized support to both the CEO and President of the company.
• Coordinate with various stakeholders to manage both the CEO and President’s calendar for appointments, meetings, events and functions.
• Take and circulate meeting minutes and ensure follow-up actions in the minutes are carried out.
• Coordinate and make arrangements for both the CEO and President’s travelling trips including but not limited to itinerary planning, flight, hotel, transportation, reservations and meetings,
• To maintain proper record of both the CEO and President’s monthly expenses claims and submit it accordingly.
• Receive and attend to all the CEO and President’s guests.
• Attends to feedbacks from the public and meetup with internal and external stakeholders as when required.
• Prepares newsletters, notifications and letters to circulate to both internal and external stakeholders.
• Handles incoming and outgoing letters from and to relevant authorities pertaining to company feedback and complaints.
• Assist other general administrative support such as filing, preparing reports and correspondence.
• VISA arrangement for visitor and in house team.
• Any other activities as and when assigned by the Superior.

HR& Admin function-

• Posting job advertisements for vacancies and coordinate interview with candidates.
• Managing employee and company insurance.
• Prepares employees for assignments by establishing and conducting orientation (fingerprint registration) and training programs.
• Responsible for up-to-date employee data TMS record.
• Prepare and coordinate worker's work permit application / renewal / cancellation.
• Assist in admin duties such as staff leave administration and medical claims.

REQUIREMENT:

• Good interpersonal and communication skills
• A good team player with positive learning attitude.
• Able to work independently with minimum supervision.
• Basic foundational Chinese language required to communicate with the CEO and President.

EDUCATION & EXPERIENCE:

• Min Diploma in any discipline with min 3 years of relevant work experience as a Personal Assistant/ Secretary/ Administrative/ Human Resource.

HR and Admin assistant

• Working days & hours: 5 days, 8:45am – 5:45pm
• Salary: $2500 - $2800
• Working location: Tanjong Pagar

Qualifications:

• Bachelor's degree or Diploma in any related field.
• 1-2 years of experience in administrative responsibilities, preferably in the travel industry.
• Basic knowledge of HR is a plus.

Job Responsibilities:

• Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
• Coordinate with vendors for office supplies and equipment maintenance.
• Manage the maintenance and cleanliness of office facilities.
• Liaise with building management for repairs and improvements.
• Maintain accurate and up-to-date employee records and company documentation.
• Ensure compliance with record-keeping and confidentiality standards.
• Facilitate effective internal communication through regular updates and announcements.
• Draft internal communications for distribution within the organization.
• Manage job posting and candidate sourcing.
• Administer employee benefits programs, including health insurance, leave policies, and other perks.
• Respond to benefits-related inquiries and provide guidance to employees.
• Organize company events and outings to promote team building and a positive company culture.
• Coordinate logistics for conferences, client meetings, and other events.
• Ensure adherence to health and safety regulations in the workplace.
• Implement and update emergency preparedness plans as needed.

Interested candidates please send your updated resume via hym.supremehr@gmail.com or

☎️ Whatsapp +6588278652 (Hym)

Goh Hym Yien Reg No: R24121939

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Admin/Hr & Book-keeping Assistant

-Roles & Responsibilities

1. Perform full spectrum of HR duties

2. Full set of accounts for 1-2 small companies

3. Carry out general office administrative duties

-Job requirement

1. Minimum ‘A’ levels / local Polytechnic Diploma

2. Good ‘O’ levels results

3. 1-2 years’ experience in Admin or Hr or Accounting

4. Mon-Fri (in office) at City Hall / Bugis MRT area

Job Responsibility:

• Deal directly with customer either by telephone, email or face to face.

• Respond promptly to customer inquiries

• Handle and resolve customer complaints.

• Obtain and evaluate all relevant information to handle product and service inquiries.

• Effectively supports the contact center and ensure all agreed SLAs and KPIs are achieved and efficient resolution of customer queries

• Process orders, forms and applications.

• Organize workflow to meet customer timeframes.

• Direct requests and resolved issued to the designated resume.

• Manage customer account.

• Maintains contact center database by entering information into system.

• Keep records of customer interactions and transactions.

• Record details of inquiries, comments and complains with detail and action taken.

• Communicate and coordinate with internal departments.

• Provide feedback on the efficiency of customer service process.

• Performs other related duties and when directed by superior.

• Performs any other related duties as and when directed by superior.

Job Requirement:

• Candidate should possess a Primary / Secondary School or equivalent in All Services Field
• Preferably at least 2 years of related working experience.
• Preferably specializing in Customer Service or equivalent.
• Good communication skills in English, Malay language for both spoken and written
• 1 undefined positions available

To view the main responsibility, please see the attached the Job Description and Person Specification.

Duties & Responsibilities

• Responsible in handling Accounts Receivable and Accounts Payable

• Assist in cashflow planning, ensure accurate update of bank records and reconciliation

• Assist in monthly general ledger journals, schedules and closing activities

• Other ad-hoc duties as assigned by the supervisor

Requirements

• Possess relevant certificate in accounting or equivalent

• At least 1-year experience in a similar position

• Able to work under tight datelines

• Meticulous & possess good attitude to learn

• Mature, self-motivated, independent and able to multi-tasks

• Competent in MS Office

• Good communication skills & able to work independently

• Well-organized with ability to prioritize and multi-task

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

GENERAL Complying with all Trust and departmental policies and standard operating procedures on a daily basis. Participating in departmental rotas for weekend working. Undertaking such duties as may be required to maintain a safe and effective pharmacy service. Participating in audits as required by medical, nursing and pharmacy staff. Be committed to maintaining a high quality service to patients. Standing for long periods of time on a daily basis whilst working in the Pharmacy department and on wards with prolonged periods of time at a computer. Being able to deal with distressed patients and carers and being sensitive to their needs. Accurately input data into the pharmacy computer system recording details of issuing medicines to patients and areas of the Trust. Ensuring own computer transactions are performed accurately, maintaining stock levels and quality of data. OPERATIONAL Accurately dispensing a variety of pharmaceutical products including controlled drugs, cytotoxic medicines, unlicensed products, intravenous injections and inflammable liquids by packaging and labelling items, issuing on the pharmacy computer system and completing relevant computer and written records following current department Standard Operating Procedures. Answer urgent queries in person and on the telephone often causing interruption when concentrating on accurately dispensing. Participating in all aspects of dispensary cover according to the needs of the service. Advising and counselling patients on the use of their medicines, side effects, dosage and further supplies including dealing with confused, partially sighted, hard of hearing, agitated and aggressive patients. Calculating the cost of private prescription charges using the pharmacy computer system for payment of private prescriptions. Providing information for the Finance department to generate invoices for outstanding charges. Updating patient information and dispensing records on the pharmacy computer system. Completing written and computer records of dispensing. Issuing high cost drugs in accordance with local policies under the supervision of a Pharmacist and with financial approval. Continuing to show competency in dispensing accurately and safely. To answer telephones promptly and politely where appropriate throughout the working day: Dealing with query/information and responding promptly Relaying complete and accurate information Recognising self-limitations and referring to appropriate person. Identifying stock shortages and communicating with the Procurement Officer or a Senior Technician, regarding urgency and availability. Taking action to ensure outstanding medication orders to wards or patients are followed up and supply made within a suitable time frame, referring to a senior person where long term delays are identified and getting advice on appropriate action to be taken. Maintaining the shelves and storage areas of the dispensary in a neat and tidy manner ensuring a good rotation of stock. This also includes returning used dispensing containers to their allocated locations. Performing daily stock checks, investigating discrepancies, informing the pharmacist and making accurate adjustments to written and computer records. Performing monthly checks to locate expired stock. Removing and disposal of expired stock. Updating of computer records and liaising with pharmacists and procurement officer to reorder vital drugs. Performing general housekeeping duties within the dispensary including cleaning dispensing equipment and ensuring that there are also sufficient quantities of dispensing sundries and warning cards etc. Standing for long periods of time on a daily basis whilst working in the Pharmacy department. Receiving prescriptions from staff and patients at the Pharmacy hatch.

THE EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY SEEKS AT THE EARLIEST POSSIBLE TIME

AN ASSISTANT DESK OFFICER (M/F/D) FOR FULL-TIME EMPLOYMENT IN THE ADMINISTRATION DEPARTMENT

The position is initially limited until 31st of March 2025.

SINCE 1965, THE EMBASSY REPRESENTS GERMAN INTERESTS IN SINGAPORE, PROMOTING POLITICAL RELATIONS AND ECONOMIC, SCIENTIFIC AND CULTURAL COOPERATION. OUR TEAM IS LOOKING FORWARD TO STRENGTHENING OUR DEPARTMENTS IN ORDER TO FURTHER DEEPEN AND EXPAND THE CLOSE BILATERAL RELATIONSHIP.

THE POSITION INCLUDES THE FOLLOWING FOCAL TASKS

- Support of the administration team in all areas: e.g.

- Preparation of routine letters

- Communication with Singaporean authorities, Information acquisition from Singaporean authorities, research

- Monitoring the development of the legal situation in relevant areas (labor law, tax law, etc.)

- Application for tax refunds, work permits, driving licenses etc.

- Obtaining offers, procurements

REQUIREMENTS

- Minimum requirement: intermediate school leaving certificate and completed vocational training school for preference certificate entitling access to university

Language skills:

- Very good written and spoken German language skills (level C1)

- Very good written and spoken English language skills (level C1/ Cambridge Certificate in Advanced English (CAE))

- Good computer skills, including MS Office, especially Microsoft Word and Excel

- Professional experience in the administrative area desirable

- Pronounced team ability, organisational talent and the ability to work independently, service orientation, diligence and reliability

- High level of commitment to work, performance and resilience, flexibility and the ability to adapt quickly to other areas of work

The Embassy operates in German and English. Advanced languages skills are therefore indispensable

On-job training will be provided for all areas of responsibility as necessary.

The remuneration is based on customary local terms and conditions. The contractual conditions are based on local law. Only applicants who meet Singapore's employment and residence law requirements can be considered.

We live diversity and therefore welcome all applications - regardless of cultural, social or ethnic origin, gender, religion or ideology, disability, age or sexual identity. We expressly encourage people with severe disabilities and persons with equivalent status to apply; they will be given preferential consideration in accordance with the applicable legal provisions.

Applicants (M/F/D) who are shortlisted will be invited to a selection interview.

After a successful selection process, proof of health suitability must be provided (through a medical examination at a clinic of the Embassy’s choice) before being hired. In addition, a personal security check is carried out. Your readiness to participate is assumed.

PROCESS

We are looking forward to your application by May 29th, 2024, 23.59 pm SGD time with the following documents:

- Letter of motivation in German and in English (1 page each)

- Curriculum vitae in tabular form in German (passport photo optional)

- Proof of professional training, studies, language skills, job references and references from previous professional activities

- Copy of your passport or identity card, residence permit if applicable

Exclusively by email to the Embassy of the Federal Republic of Germany:

vw-10@sing.diplo.de

Applicants (M/F/D) who are shortlisted will be invited to an interview (oral/written selection procedure). Interviews will take place on Thursday, June 6th, 2024.

Travel expenses for the interview will not be reimbursed.

For more information about the German Embassy: www.singapur.diplo.de.

Information on data protection in accordance with Article 13 of the EU General Data Protection Regulation (GDPR) can be found at [https://singapur.diplo.de/sg-de/datenschutz].

Join a progressive digital startup with plenty of growth opportunities!

We are a MAS licensed fintech remittance company.

The candidate will support the operations functions of the company :-

- Perform regulatory AML/CFT compliance checks and clearances on customers and counter parties

- Perform daily/monthly monitoring of transactions and submission of reports

- Support Customers and Associates in multi digital platforms : wechat, whatsapp, and emails

- Team work with co-colleagues in data postings on googlesheets and in our in house platform system

Where necessary :

- Support operations staff on Start-of-Day and End-of-Day reconciliations

- Support in Daily FX Rates setting

- Support Accounts Payable duties

Requirement:

- Integrity and Loyalty are essential attributes

- Computer Skills in digital chats, Microsoft Office, Googlesheets

- Min A level and equivalent

- Min 3 years of work experience in Compliance, Accounting, Auditing or Banking preferred but not a must

- English and Chinese language skills a must

Brook Street (UK) Ltd have an exciting opportunity for an Assistant Category Officer within Procurement for our leading Public Sector client Education Authority Northern Ireland, Belfast.

As a temporary Assistant Category Officer, you will be responsible for the delivery of compliant procurement competitions and associated activities and may have supervisory responsibilities for up to 5 members of staff.

JOB PURPOSE
To assist the Category Officer in the provision of best practice procurement and contract management services within a category area or manage a specialist area of work within Procurement Services;
As an advisor in a specialist role the post holder will be required to solve problems within a designated procurement category and will provide specialist support and advice to internal and external EA procurement customers and suppliers.

MAIN DUTIES AND RESPONSIBILITIES

Delivery of Strategic Procurement

• Provide advice and guidance to clients relating to procurement life cycle from initiation to contract management.
• Provide support and assist in all aspects of the delivery of procurements and contracts.
• Manage and deliver under £30k procurements and assist in the delivery of all procurement services in a specific procurement category to include, tender initiation, evaluation, award and contract management, ensuring the most efficient and effective Procure to Pay system is implemented for each contract
• Contribute to and review administrative systems and procedures to ensure records are accurate and comprehensive and to improve service delivery, including SharePoint, procurement service sourcing register and procurement service Quality Management System.
• Collating and analysing procurement category Management Information to assist and support the work of Category Officers
• Responsible for ensuring computerised tendering portal (eTendersNI) is utilised and maintained in accordance with agreed procedures.

Procurement Management Information System / Administration

• Responsible to produce standard and non-standard computerised reports, including from SharePoint and eTendersNI. Provision and presentation of management information to support management decision making.
• Implement and carry out compliance checks on EA Procurement Service Quality Management System and ensure compliance for a particular procurement category.
• Process all tender and contractual data on eTendersNI and relevant tender folders.
• Administration associated with tender challenges and disputes, supplier poor performance procedures, and other legal proceedings.
• All general administration in support of work undertaken including preparation of draft letters, minutes, notes, reports, documentation, contracts, variations to contract etc.

Service Delivery and Staff Supervision

• Supervise the work of staff to ensure effective service delivery in an assigned area of procurement activity.
• Plan, organise and prioritise work to ensure timely completion of tasks and deadlines met.
• Allocate work, check quality and quantity of work and monitor performance.
• Train or ensure the effective training of staff in the procedures, processes and information systems required for effective administration of assigned procurement category functions.

Essential Criteria:

You will also have either an NVQ Level 3, BTEC National or two A levels or equivalent and a minimum of one year's experience in an office based administrative role.

• Ability to organise a busy workload to deliver effective results on time
• Supervision of administrative staff in the section including the management and allocation of duties.
• Flexibility to meet changing demands as required and to priorities and delegate as required.
• Ability to communicate and work effectively with others as part of a team
• Ability to use own initiative to solve problems and respond to others
• Ability to take a responsible and customer focused approach to work
• Ability to lead and direct a team or provide specialist advice and guidance where required,

You will benefit from:

• Full training and induction
• Work with a leading Public Sector Organisation that promotes diversity and inclusiveness
• The opportunity (however not guaranteed) to apply for internal roles
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back office support and mentoring

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

The rate of pay is £12.94 per hour, the hours of work are 36hrs Monday to Friday.

If you would like to apply for this role, email your CV via the `Apply` link.

We are a small friendly team providing cardiac services across the Harrogate Hospital site. We are a supportive team and will offer mentorship and training for the right candidate. Harrogate is a district general hospital as well as providing service at Ripon community hospital, offering a wide range of services. For further information on this position please see the Job Description and Personal Specification attached.