Total 314 hr assistant job vacancies in Administrative / Clerical category in Malaysia

About the role  
 
Sharp & Carter are currently seeking expressions of interest for experienced Customer Service & Administration Officers to fill a variety of office based assignments in the South Eastern suburbs. The ideal candidates will have demonstrated receptionist or face-to-face customer service experience, 
   
Multiple roles located in Cheltenham, Bayswater and Dandenong.  
  
Responsibilities 
 
As the face of the office, you will liaise with all internal and external stakeholders, assisting with general enquiries and providing quality administrative assistance to the team as required. Your responsibilities will include, but are not limited to; 
 


Effective and professional switchboard operation, handling a high volume of calls 
Meeting clients and visitors and advising appropriate staff members 
Booking of couriers as required 
Manage and update all reception / office documents 
Mail distribution 
Responding to queries from


... Click here to view more detail / apply for Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

⦁ Answer and direct phone calls

⦁ Organize and schedule appointments

⦁ Receive, sort and distribute the mail

⦁ Maintain contact lists

⦁ Reply to email, telephone or face to face enquiries

⦁ Maintain computer and manual filing systems

⦁ Prepare and monitor invoices

⦁ Ad hoc job duties as assigned

Requirements

⦁ Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant

⦁ Knowledge of office management systems and procedures

⦁ Working knowledge of office equipment, like printers and fax machines

⦁ Proficiency in MS Office

⦁ Excellent time management skills and the ability to prioritize work

⦁ Attention to detail and problem solving skills

⦁ Excellent written and verbal communication skills

⦁ Strong organizational skills with the ability to multi-task

⦁ Required to speak English and Mandarin to liaise with Mandarin-speaking customers.

Responsibilities:

• Provide comprehensive administrative support to the sales and operations teams.
• Manage calendars, schedule appointments, and arrange travel for assigned staff.
• Prepare and maintain accurate records, including customer files, purchase orders, and inventory control.
• Process invoices, manage expense reports, and ensure timely payments.
• Draft and proofread correspondence, reports, and presentations.
• Coordinate meetings and events, including logistics and preparation of materials.
• Answer phones professionally, respond to inquiries, and direct calls as needed.
• Maintain a clean and organized work environment.

Qualifications:

• Minimum of 2 years of experience as an Administrative Assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong attention to detail and accuracy.
• Impeccable communication and interpersonal skills, both written and verbal.
• Ability to work independently and as part of a team.
• Familiarity with the medical device industry (a plus).
• Understanding of and experience working with HSA (Health Savings Account) and NEA (National Employment Agreement) regulations (highly preferred).
• Able to use MYOB is a plus.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work in a fast-paced and dynamic environment.
• Be part of a team dedicated to making a difference in healthcare.

To Apply:

Please submit your resume and cover letter to medicare@singnet.com.sg

Job Responsibilities:

· Full spectrum of secretarial support to directors, including managing calendar, scheduling meetings, business appointments, etc.

· Provide general office administrative and IT matters.

· Making travel arrangements such as booking flights, cars, and making hotel and restaurant reservations when needed;

· Co-ordinate and updating of ISO matter

· General office housekeeping and reordering office supplies;

· Other ad-hoc duties when required.

Requirements:

· A team player and a meticulous individual with strong sense of responsibility and initiative.

· Minimum 2 years of relevant executive support experience

· Proficient in Microsoft Office applications. and excellent computer skills

· Verbal and written articulacy. Preferably bilingual.

· Professional discretion

· Well-developed time management skills

· Good organisation skills and interpersonal skills

· Able to multi-task, meticulous, committed and good team player.

· Customer-service oriented and a highly motivated individual

Additional Information

Location : East

Easily accessible from Downtown line-DT28 Kaki Bukit station

5 days work week

Job Highlight :

· Work Life Balance | Friendly Workplace

· Comprehensive Medical & Surgery Benefit

· Advocate a safe working environment

· Provide opportunities for career advancement

The Administrative Assistant duties and responsibilities are as follows:

· General administrative duties

· Mails collection and distribution

· Checking and updating of attendance records

· Checking and updating of foreign workers addresses

· Training administration

· Assist with work passes application and renewal

· Preparing weekly, monthly and ad-hoc reports

· Covering of receptionist duty

· Filling (including scanning and e-Filling)

· Liaising and coordinating with Workers/ Supervisor and/ or other relevant party on foreign workers related matters

· Assist with swab test arrangement and coordination

· Other duties as assigned by the Departmental Manager

‼️ IMMEDIATE FAST HIRE ‼️

Role: Admin Assistant

Salary: Up to $2000 per month

Contract Duration: Up to 12 months

Work Location: East

Working Hours: Monday – Friday, 7am to 4pm and 7am to 3:30pm (inclusive 1 hour lunch break)

Job Description & Requirements

• Provide support to contact parents on daily basis on administrative matters.
• Assist in administrative duties (e.g. supporting financial assistance process, prepare and update records, compile statistics, prepare correspondence, filing etc.) in the General Office.
• Provide support in the sourcing of goods and services to procure and liaise with vendors.
• Provide support in checking on leave applications or absence records of staff.
• Manage office stores and issuance of stationery to staff.
• Cover counter and telephone duties, in the absence of the counter staff, to clarify enquiries from external stakeholders and members of public.
• Any other administrative support duties as assigned by the company.
• Min 1 year of relevant experience

To apply, please send a copy of your resume to wa.me/6597681008

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

Mavis Soong Pei Yean (R1549105)

TDCX Talent Solutions Pte. Ltd | EA Licence No. 23C2024

Are you an organized and customer-focused individual with excellent communication skills? Mombasa Day Spa and Hair Lounge is seeking a dynamic Administrative Assistant to join our team. This is a full-time position, including weekends and late evenings. The successful candidate will play a crucial role in ensuring the smooth operation of our spa and lounge.

Responsibilities:
Reception Duties: Greet and welcome clients with a friendly and professional demeanor.
Manage phone calls, emails, and in-person inquiries, providing accurate information and assistance.
Schedule appointments and maintain the booking system.
Handle cash transactions and process payments.
Administrative Tasks: Assist in maintaining organized office and spa spaces.
Manage and update client records and databases.
Manage stock levels and stock take
Assist with orders
Coordinate with other team members to ensure seamless daily operations.

Customer Service:
Provide exceptional customer service, addressing client queries and concerns promptly and effectively.
Ensure clients have a positive and memorable experience.
Team Collaboration: Collaborate with spa and salon staff to facilitate efficient communication.
Support colleagues in various tasks as needed.

Requirements:
Proven experience as an administrative assistant or in a similar role.
Strong communication and interpersonal skills.
Excellent organizational and multitasking abilities.
Proficient in computer skills, including MS Office and scheduling software.
Flexibility to work weekends and late evenings

Benefits:
Competitive salary of $60,000 - $70,000
Opportunities for professional development and growth within the company.
Discounts on spa services for employees.


How to Apply:
If you are passionate about providing excellent customer service and have the skills to thrive in a fast-paced environment, we would love to hear from you. Please submit your resume and a cover letter detailing your relevant experience to ruby@mombasasdayspa.com.au

Mombasa Day Spa and Hair Lounge is an equal opportunity employer. We encourage individuals of all backgrounds to apply. Applications will be accepted until 8th of June 2024

We are hiring! At Serenity, we are a close-knit family devoted to extending that same family-style hospitality to our clients. If this sounds like something you would like to be a part of, join us today.

Job Description

☑ Handling office tasks.

☑ Carry out all administrative procedures following the arrangement of funeral cremation, doing up funeral notices, online tribute sites, music requests and etc.

☑ Assist in preparation of correspondences and documents.

☑ Assist in arranging funeral hearse & bus transportation for family.

☑ Perform administration duties inclusive of management of stationery, purchase and maintenance of office equipment/pantry.

☑ Be responsible for company uniforms stock taking.

☑ Be responsible for the tidiness and cleanliness of the office.

☑ Able to communicate with team members and vendors.

☑ Distribute and store correspondence (e.g. uniforms, office keys and etc)

☑ Prepare funeral cremation passes.

☑ Ad hoc duties

Requirements:

☑ Minimum GCE 'O' Level

☑ Good attitute, Meticulous & able to work independently

☑ Proficient in MS Word & Excel

☑ Entry level are welcome

General Administrative Support:

• Perform general office duties such as filing, photocopying, scanning, and data entry.

• Maintained and organized departmental records, documents, and databases.

• Handle incoming calls and correspondence, redirecting as necessary.

Financial Data Entry And Record-Keeping

• Assist in the data entry of financial transactions into accounting software.

• Maintain accurate and up-to-date records of financial transactions and receipts.

• Generate reports as needed for the accounts team.

Purchase Planning & Inventory Management

• Forecast demand and ensure that an adequate supply of goods is maintained.

• Monitor inventory levels and reorder supplies as needed to prevent shortages or overstock situations.

• Assist in budget planning for procurement-related expenses.

Order Processing And Documentation

• Manage the end-to-end process of purchase orders, including creation, approval, and documentation.

• Ensure that all necessary documentation is complete, including specifications, quantity, and delivery timelines.

• Maintain accurate and detailed records & reports of all procurement activities.

Collaboration

• Collaborate with internal & external stakeholders.

Qualifications:

• Minimum O-Level and above or equivalent.
• At least 2 years of working experience.
• Basic accounting knowledge.
• Computer literacy in Microsoft Word, Excel, PowerPoint, and Google for Work (Docs, Sheets).
• Attention to detail.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Immediate or short notice.

Interested applicants may wish to email your resume in a detailed Word format to adeline.tan@ezlinesg.com

We regret that only shortlisted candidates will be notified.

Adeline Tan

EA Licence Number: 23C1668

Registration Number: R23115708

Ezline Pte Ltd

EXPANDING ADMIN TEAM :
( OFFICE ADMIN POSITION )

- Monday to Friday
- Work Life Balance
- QC & Packing of stocks
- Packing of Orders
- Reply to Customer's enquiries
- Supporting role to live admins
- Basic Computer Skills
- Singaporeans/PR
- Salary : 2.3 Onwards
- Location: Yio Chu Kang

Job Description:

• Provide full secretarial assistance to 2 Directors
• Undertake general administrative duties
• Assist in HR duties

Requirements:

• At least 4 years of relevant experience
• Proficient in MS Office (MS PowerPoint, MS Excel, MS Word)
• Demonstrate ability to handle word professionally and independently
• Possess effective organizational and follow-up skills, attention to details
• Experience in HR function preferred

Interested applicants should send in their detailed resume stating why they are suitable for the role; their noticeperiod; and expected salary.

Job Description & Requirements

• Handle general office tasks, admin and duties
• Generate and prepare reports, quotations, POs and contracts
• Schedule and co-ordination of appointments between team and customers
• Maintaining proper filing of documents at all times required by team
• Purchase, source and liaise with suppliers
• Perform reception duties and attend to incoming calls and visitors
• Daily report and update
• Handle incoming and outgoing email enquiries and facsimile
• Ensure timely calculation and compilation of workers’ timesheet
• Assist in management and coordination on foreign workers related matters
• Manage and arrange travel arrangement
• Ad-hoc duties as assigned

• Liasie with project teams to prepare a progress claims to Clients and from Sub-Contractors
• Assist Project Department for all site administrative works including filing, typing, material requsition, keep tracking of orders and necessary site reports etc

· Carry out clerical duties, including checking emails, answering phones and preparing documents, filing / scanning

· Manage data in spreadsheets and reports

· Customer Service (receive orders, check price, retrieve stock and retail, collection)

· Barcode printing

· Handling of assigned project or area of expertise (receive orders, schedule fulfilment, submit paperwork etc)

· Administrative housekeeping

Responsibilities:

Data Entry and Record-Keeping: Entering financial data into accounting systems accurately and in a timely manner.
Maintaining accurate and up-to-date records of financial transactions.
Organizing and filing financial documents and records for easy retrieval.

Administrative Support to Accounting Department: Assisting the accounting team with various tasks, such as month-end and year-end closing procedures.
Providing support during audits by gathering and organizing financial documents and records.
Liaising with external parties, such as vendors, clients, and auditors, as needed. Handling correspondence, emails, and phone calls.

Communication and Coordination: Collaborating with colleagues in different departments to ensure smooth workflow and communication.
Communicating effectively with clients, vendors, and other external stakeholders as needed.

Requirement

Higher Nitec or equivalent in any field

Proficient in Microsoft Office, google drive, Doc sheet

Ability to work independently