The Finance & Administration Manager provides “hands on” leadership and direction to our small but dedicated team in the Finance, Procurement, HR & QS Departments for Syfon Systems Asia. This includes ensuring timely and accurate reporting, reliable project reporting, sound budgeting and forecasting and ensuring appropriate disciplines and controls are in place.
The Finance & Administration Manager has key input into the financial strategies of Syfon Systems Asia including funding, structure, cash flow management and capital allocations, and supports the EVZ CFO in understanding the company’s financial position on a timely basis. The role will also work closely with the Group Finance Manager of Building Products Division to deliver monthly consolidated reporting and deliver system and procedural improvements both in general accounting and operations.
Syfon Systems Asia currently includes registered entities in each of Syfon Malaysia, Syfon Singapore and Syfon Vietnam but additional entities may be added to the role over time.
The Finance & Administration Manager – Syfon Systems Asia role is based in Shah Alam (Kota Kemuning), Malaysia.
Qualifications/Experience :
• CPA or equivalent with 10 years’ experience in a similar role.
• Experience in developing teams and leading professional staff.
• Experience in project/job cost accounting, Work in Progress (WIP) and reporting.
• Excellent communication skills are required.
• Ability to work independently.
• Ability to meet deadlines.
Reports To:
Reports directly to the Group Finance Manager of Building Products Division (GFM), and works closely with the Chief Financial Officer (CFO) of EVZ Group, the Director of Business Development - Syfon Systems Asia, the Executive General Manager (EGM) – Building Products Division
Directly Supervises:
Finance & Administration Team (including Finance, Accounting, Accounts Payable & Receivable, Payroll, Administration and Procurement & QS).
Key Interactions:
Internal:
• All Syfon Systems Asia personnel.
• All EVZ Limited personnel.
External:
• Malaysia Inland Revenue
• Banking and financial institutions.
• Relationships with Clients, suppliers and creditors.
• Insurers and importers.
• Auditors.
POSITION ACCOUNTABILITIES
1. KEY RESPONSIBILITIES
1.1. Ensures compliance of all accounting, taxation and statutory obligations.
1.2. Responsibility for the management of cash flow for Syfon Systems Asia and ensures effective management of this on a day-to-day basis.
1.3. Establishes budgets and the budget review process to measure actual against budgeted performance.
1.4. Prepares timely and reliable forecasts of expected performance and cash flows.
1.5. Ensures projects are accurately accounted for and project performance reported on a timely basis to the business and EVZ.
1.6. Improves business performance through the close integration of financial and operational functions.
1.7. Works closely with the GFM & CFO to deliver accurate and timely consolidated reporting for EVZ Corporate.
1.8. Works with the GFM & CFO to continuously improve financial and procedural processes and systems.
2. GENERAL FUNCTIONS AND TASKS
2.1. Directs the accounting function of Syfon Systems Asia and submits monthly and periodic reports on a timely basis to the GFM & CFO of EVZ which accurately reflect profit performance, cash balances, financial position, profit forecasts and cash flow forecasts.
2.2. Participates in the development of Syfon Systems Asia’s specific accounting policies and procedures and assists the GFM & CFO in the improvement and administration of approved EVZ Group accounting procedures.
2.3. Holds authority as a co-signatory for EFT payments.
2.4. Controls the maintenance of general ledger, work in progress, fixed asset register, banking, debtor control, creditor control.
2.5. Co-operates with external auditors, both local and in Australia, to audit financial statements.
2.6. Assists in the preparation of financial data for submission to internal and external parties as required.
2.7. Takes responsibility for the management of cash flow for Syfon Systems Asia and ensures effective management of this on a day-to-day basis, inclusive of debtor collections.
2.8. Initiates and implements plans to make maximum use of financial resources in meeting operating objectives.
2.9. Is involved with investment policy and distribution of earnings, sources and uses of capital, evaluation of capital projects, and protection of capital and safeguarding of assets by reduction of risks.
2.10. Reviews inter-company loans regularly and ensures accurate reconciliations of all General Ledger accounts on a monthly basis.
3. TAXATION
3.1. Ensures compliance with all accounting, taxation and statutory obligations.
3.2. Communicates with Malaysia Inland Revenue regarding taxation and auditing.
3.3. Takes responsibility for the lodgment of all statutory returns and payments. Ensures all tax returns are lodged and paid by the due date.
3.4. Reconciles the balance sheet monthly and authorises and reviews this to ensure statutory compliance for Syfon Systems Asia’s accounts.
3.5. Provides taxation advice to management as required.
4. BUDGETING (includes Profit and Cash)
4.1. Assists with driving the annual budget process.
4.2. Ensures ownership and understanding of budgets.
4.3. Implements a process to regularly review actual performance against budget.
4.4. Ensures regular review of forecasts to enable the business to properly assess future performance and ensure proper decision-making.
5. INSURANCE AND FINANCING
5.1. Assists in the development and implementation of standards, guidelines, policies and procedures relevant to the management and maintenance of Syfon Systems Asia’s plant and equipment assets and insurable risks.
6. REPORTING
6.1. Ensures the timely development and preparation of financial and accounting information for the businesses management team and the EVZ Board on a weekly, monthly or ad-hoc basis.
6.2. Interprets the statistical and accounting information to appraise operating results in terms of cost, budget, efficiency of operations, trends and increased profit possibilities.
6.3. Prepares statistics for periodic and yearly financial statements, including the preparation of charts and graphs showing progress and results.
6.4. Prepares and evaluates capital expenditure projects and long-range financial plans and forecasts and makes recommendations accordingly.
6.5. Ensures consolidation of regular reports, budgets and forecasts for submission to management.
6.6. Prepares all schedules for financial reporting in accordance with statutory requirements and the needs of management.
6.7. Provides reports to management as needed.
7. TEAM WORK AND SUPERVISION
7.1. Ensures that the EVZ Group’s vision and values are instilled in all team members and the management of employees is conducted in a manner which is consistent with these values.
7.2. Provides effective leadership in the implementation of KPIs and departmental goals through effective communication.
7.3. Possesses a sound understanding of the roles, competencies, accountabilities required for positions and employees working under direct control.
8. STATEMENT OF PERSONAL COMMITMENT AND RESPONSIBILITY
8.1. Works in accordance with EVZ Group and Syfon Systems Asia’s Statement of Personal Commitment and Responsibility.
9. COMMUNICATION
9.1. Ensures communication within Syfon Systems Asia is professional and consistent with its values.
9.2. Ensures communication is directed through the appropriate channels.
9.3. Ensures the strictest confidentiality in relation to EVZ Group and personal information processed both on and off site.
10. BEHAVIOUR
10.1. Ensures that behavior is consistent with:
10.1.1. EVZ Group’s Business Code of Conduct and Code of Ethics.
10.1.2. A total commitment to Safety.
10.1.3. Taking responsibility and creating opportunity.
10.1.4. Acting with honesty, integrity and respect.
10.1.5. Ensures quality.
10.2. Ensures confidentiality in relation to Syfon Systems Asia, the EVZ Group and personal information.
10.3. Arrives to work punctually and in a fit state to undertake duties.
11. POLICIES, PROCEDURES AND STANDARDS
11.1. Follows all EVZ Group Policies, Procedures and Standards.
12. CONTINUOUS IMPROVEMENT, TRAINING AND DEVELOPMENT
12.1. Undertakes required training and assessments at a satisfactory standard.
12.2. Commits to attaining skills and further qualifications to increase competencies and capabilities.
12.3. Takes a hands-on approach in identifying and implementing improved methods to complete tasks and ensures these are in line with Syfon Systems Asia’s core vision and business objectives.
