Total 26 Junior Executive assistant hr manager job vacancies in Kuala Lumpur

DUTIES AND RESPONSIBILITIES

Administration

·         Assist in all administrative matters for related agents on New Business, Policy Owner Services, Contest Updates, Production Tracking, Claims.

·         Maintain & keep good record of Director’s agenda, training, and appointments updates

·         Assist in slides preparation, attend meetings, and keep minutes

·         Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

·         Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

·         Conduct research and prepare presentations or reports as assigned.

·         Involves in all Company’s event & perform necessary tasks to contribute to its overall success

HR Assistant

·         Assist in recruitment-related activities such as filtering, arranging, and conducting interviews virtually and in-person interviews 

·         Prepare all related documents needed for interview uses

·         Posting content and managing the Company’s social media accounts and job hiring platforms

·         Attending training and development sessions, only if required by the Company

·         Assist in onboarding training process for new staffs

Requirements:

• Proven experience as executive secretary or similar administrative role with minimum 1 year experience.
• Excel in MS Office 
• Good understanding of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
• Experience with basic research methods and reporting techniques.
• Strong organizational and time-management skills.
• Excellent communication and negotiation abilities.
• Integrity and confidentiality.
• Possess at least a Diploma or Bachelor's Degree in business administration or relative field

Perks & Benefits

• Nearby public transport
• Central location
• Regular team activities
• Medical insurance
• Personal development opportunities

Job Title: HR &Administrator Executive

Job Summary:

The HR &Account Administrator Executive is responsible both the Human Resources (HR)and

administrative functions within an organization.This position requires a versatile individual who can   handle a wide range of tasks related to HR operations,administrative duties,and office management. The ideal candidate will possess strong organizational skills,attention to detail,and the ability to

multitask effectively.

Key Responsibilities:

1) Human Resources Administration:

• Assist in the recruitment process,including job postings,screening resumes,scheduling interviews,and communicating with candidates.
• Coordinate new employee onboarding activities,including paperwork completion,orientation sessions,and provision of necessary resources.
• Maintain employee records and databases,ensuring accuracy and confidentiality.
• Support HR-related activities such as performance evaluations,training programs,and employee engagement initiatives
• Handle employee inquiries regarding HR policies,benefits,and procedures.

2) Administrative Support:

• Provide general administrative support to the office,including managing correspondence, scheduling meetings,and organizing travel arrangements.
• Maintain office supplies inventory and place orders as needed to ensure smooth operations. Assist in preparing reports,presentations,and other documents for internal and external stakeholders.
• Handle incoming calls and emails,redirecting inquiries as appropriate and ensuring timely responses.
• Coordinate office maintenance and repairs,liaising with external vendors as required.

3) Records Management:

• Manage filing systems and electronic databases to ensure efficient storage and retrieval of documents.
• Maintain confidentiality and security of sensitive information,including employee records and financial data.
• Assist in recordkeeping for compliance purposes,such as maintaining records of training, certifications,and licenses.

4) Office Management:

• Oversee day-to-day office operations,ensuring a clean,organized,and conducive work environment.
• Monitor and  replenish office supplies,equipment,and amenities to  meet the  needs of staff members.
• Coordinate  logistics  for   meetings,events,and  conferences,including  room  bookings,catering arrangements,and  audiovisual  setup.
• Implement and enforce office policies and procedures to promote a productive and safe workplace.

Qualifications:

• Diploma in Human Resource or equivalent.
• Minimum 2 years of relevant experience preferred,fresh graduates are welcome.
• Strong interpersonal and communication skills.
• Familiarity with Malaysian Labour Laws and HR practices.
• Ability to  handle confidential  matters with  integrity.
• Fast learner and able to work independently.
• Proficient  in  Bahasa  Malaysia,English,or  Mandarin  for  effective  communication.

Perks & Benefits

• Employee equity
• Casual dress code
• Team Building
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities
• Company Training

Responsibilities:

• Perform day-to-day AR transactions
• Ensure all the receivable transactions are properly documented, authorized and recorded.
• Prepare monthly bank reconciliations and other relevant reports.
• Liaise with banks for AR related matters.
• Undertake any other ad-hoc tasks assigned by the Management.

Requirements: -

• Minimum Diploma in Finance, Accounting or equivalent professional qualification.
• At least 2 years of relevant working experiences.
• Ability to work independently and willing to adapt changes.
• Proficient in Excel and knowledge in ERP accounting system will be added advantages.
• Able to handle volume in transactions.
• Possess excellent interpersonal and communication skills. 
• Able to give opinions and suggestions on work related matters confidently.
• Required language : English and Mandarin

•  Medical, Dental & Optical Benefits
• Insurance
• EPF, SOCSO, EIS
• Annual Leave
• Staff Purchase
• Interest Clubs
• Personal development opportunities

Job Responsibilities

• Prepare quality tender documents
• Find leads on tender and projects
• Data management for tender documents
• Experienced in Scrap Metal Industry
• Familiarity with E-Perolehan is a requirement

Perks & Benefits

• Regular team activities
• Company trips
• Personal development opportunities

Duties and Responsibilities :

• Supervise, manage and assist the Senior Vice President, Projects on the project
  progression and ensure work progress of the ongoing project in accordance to works programme, contract, specification and approved budget
  
  
• Coordinate and work with project consultants and appointed contractors/ vendors from project inception to completion as well as project delivery
  
  
• Participate in the review of planning and designing stage with the internal review
  team and project consultants
  
  
• Participate and support project feasibility and viability study, tendering and award of projects
  
  
• Ensure SPA drawing & specification consistent with Building Plan approval, Contract Drawings & Construction Drawings.
  
  
• Ensure Tender Drawings tally with BP Approval, SPA & Specification during tender documentation and construction stage
  
  
• Assist to coordinate inter-departments and consultants for timely inputs with
  sufficient pertinent details for tender documentation and construction as well as project delivery
  
  
• Assist to monitor the construction drawing programme for timely issuance for
  construction
  
  
• Assist to coordinate with consultants and contractors / suppliers/ vendors
  Coordinate and liaise with authorities for all submission and approval within
  timeframe for land related matter, planning approval, building plan and CCC
  
  
• Coordinate updates and prepare project claim documentation and handle project archives for systematic and smooth retrieval of project archive information
  
  
• To attend to any other duties that may be assigned from time to time by the
  management under the project portfolio.
  
  Requirements :
  
  
• A matured professional with a minimum of 3-5 years in construction,
  consultancy and/or property development industry.
  
  
• Possess Bachelor Degree in Building/ Civil Engineering. Preferably candidate
  with higher education qualification i.e. Master or Member of Professional Body
  (IEM/ PAM etc.)
  
  
• Experience in Consultancy Firm with site experience will be an added advantage.
  
  
• Ability to work independently with minimum supervision.
  
  
• Ability to handle stress and manage projects according to deadlines.
  
  
• Fresh graduate or 1-2 years working experience in similar industry are welcome
  to apply.
  
  Specific skills / abilities
  
  
• Good working knowledge of consultants and contractor method of working.
  
  
• Some working experience in dealing with local authorities.
  
  
• Computer skills (MS Words, Excel, Powerpoint, CAD & Project)

Perks & Benefits

• Personal leave
• Personal development opportunities
• Medical benefits
• Dental & optical benefit

Responsibilities

• Maintaining the company purchase ledgers and liasing with suppliers. 
• Data entry and filing for all the invoice after processing. 
• Updating and maintaining procedural documentation. 
• Basic adminstration tasks. 

Requirement

• Candidate must posses at least SPM certificate with knowledge in book keeping. 
• Knowledge in PC and able to operate SQL accounting software. 
• At least 1-2 years of related working working experience. 
• Preferrably those that can start immediately. 

RESPONSIBILITIES:

• To carry out all necessary functions and work pertaining to accounting.
• To prepare company’s full set of accounts.
• To prepare the financial statement in accordance with standard and requirements.
• Perform any other duties as assigned by management from time to time.
• Liase with auditors and tax agent.

REQUIREMENTS:

• Candidate must possess Diploma or Degree in Accounting/Finance/others Accounting professional qualification.
• Fresh graduates are encouraged to apply.
• Basic understanding in accounting and book-keeping.
• Computer Literate.
• Good personality and positive working attitude.
• Applications should be Malaysian citizen.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Flexible working hours
• Casual dress code
• Regular team activities
• PA & Medical insurance
• Annual & Birthday leave
• Study & Exam leave
• Festival leave

Responsibilities

- Invoicing, payment using accounting software
- All office administrative matters
- perform data-entry, documentation, printing & filing duties.
- Familiar in SQL system, Microsoft Excel, Microsoft word.
- other ad-hoc task as assigned

Requirement:-

- LCCI/Diploma/High School or with relevant experience
- At least 2 Year(s) of working experience in the related field is required for this position
- Able to speak Mandarin is an advantage
- Immediate starter is highly preferable

Perks & Benefits

• Personal leave
• Medical
• Parking 

The principal function is to provide Accounts & Admin support and to ensure the smooth running of the office and other duties as assign by the management from time to time.

Requirements:-

• Minimum Diploma / Degree with at least 1-2 years of working experience with
  accounting & administration.
• Fluent in English and Bahasa Malaysia, ability to speak Mandarin would be an
  advantage.
• Computer literate.
• Able to work with minimum supervision and to meet tight deadlines.
• Good communication and interpersonal skills.
• Possess own transport.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Duties and Responsibilities :

• Supervise, manage and assist the Senior Vice President, Projects on the project
  progression and ensure work progress of the ongoing project in accordance to works programme, contract, specification and approved budget
  
  
• Coordinate and work with project consultants and appointed contractors/ vendors from project inception to completion as well as project delivery
  
  
• Participate in the review of planning and designing stage with the internal review
  team and project consultants
  
  
• Participate and support project feasibility and viability study, tendering and award of projects
  
  
• Ensure SPA drawing & specification consistent with Building Plan approval, Contract Drawings & Construction Drawings.
  
  
• Ensure Tender Drawings tally with BP Approval, SPA & Specification during tender documentation and construction stage
  
  
• Assist to coordinate inter-departments and consultants for timely inputs with
  sufficient pertinent details for tender documentation and construction as well as project delivery
  
  
• Assist to monitor the construction drawing programme for timely issuance for
  construction
  
  
• Assist to coordinate with consultants and contractors / suppliers/ vendors
  Coordinate and liaise with authorities for all submission and approval within
  timeframe for land related matter, planning approval, building plan and CCC
  
  
• Coordinate updates and prepare project claim documentation and handle project archives for systematic and smooth retrieval of project archive information
  
  
• To attend to any other duties that may be assigned from time to time by the
  management under the project portfolio.
  
  Requirements :
  
  
• A matured professional with a minimum of 3-5 years in construction,
  consultancy and/or property development industry.
  
  
• Possess Bachelor Degree in Building/ Civil Engineering. Preferably candidate
  with higher education qualification i.e. Master or Member of Professional Body
  (IEM/ PAM etc.)
  
  
• Experience in Consultancy Firm with site experience will be an added advantage.
  
  
• Ability to work independently with minimum supervision.
  
  
• Ability to handle stress and manage projects according to deadlines.
  
  
• Fresh graduate or 1-2 years working experience in similar industry are welcome
  to apply.
  
  Specific skills / abilities
  
  
• Good working knowledge of consultants and contractor method of working.
  
  
• Some working experience in dealing with local authorities.
  
  
• Computer skills (MS Words, Excel, Powerpoint, CAD & Project)

Perks & Benefits

• Personal leave
• Personal development opportunities
• Medical benefits
• Dental & optical benefit

We are seeking a detail-oriented and proactive Sales Admin to join our team at VGO Global. As a Sales Admin, you will play a vital role in supporting our team by providing efficient administrative assistance and ensuring smooth sales operations.

This is an exciting opportunity to contribute to the success of our sales business. If you are highly organized, possess excellent communication skills, and thrive in a fast-paced environment, we would love to hear from you!

WHAT WILL YOU DO?

Report tally and data entry

• Issuing invoices and system data tally
• Department stores stock count and sales report tally with system
• Maintain data filling and record accurately

Shipping arrangement

• Cross check Transport billing statement
• Prepare and arrange shipping documents, follow up and update the shipment status
• Coordinate the end-to-end process of delivery and ensure timely delivery of goods

REQUIREMENTS:

• At least 2 years of experience in administration
• Familiar with billing & shipment procedures
• Computer Literate – particularly with Microsoft Office
• Prefer detail-oriented & self-initiative person

Perks & Benefits

• Positive Working Environment
• Nearby public transport
• Open culture
• Annual bonus
• Personal development opportunities
• Employee equity
• Free parking
• Replacement leave for working on off day
• On field training and guidance

Working hours: 9.30am - 6.30pm (Mon - Fri)

Responsibilities:

• Performing tests of control, audit testing and preparation of audit working papers and revelant documentation.
• To liase independently with clients to resolve audit queries and review points.
• Perform assessment and analytical review of the client's financial performance and financial position.
• Assisting seniors and managers in completing audit engagement as necessary.
• Maintaining good working relationships with clients and co workers.
• Ensuring timely completion of audits.
• Ability to maintain high level of confidentiality.

Requirements:

• Candidates with Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Finance/Accounting/Banking, Business Studies or equivalent.
• LCCI Diploma holders or its equivalents are encouranged to apply.
• Fresh graduate with degree in Accounting/AIA/ACCA finalist are also encouraged to apply.
• Proficients is using Microsoft Office application (Excel and Word)
• Able to work in a team.
• Good time management, able to prioritise job responsiblity and able to deliver on time.
• Good interpersonal skills to able to communicate with all level of personnel.
• Willingness to learn and imporove on knowledge and skills.
• 2 full time positions are available.

Perks & Benefits

• Commission and bonus
• Personal leave
• Personal development opportunities

We are seeking a detail-oriented and proactive Sales Admin to join our team at VGO Global. As a Sales Admin, you will play a vital role in supporting our team by providing efficient administrative assistance and ensuring smooth sales operations.

This is an exciting opportunity to contribute to the success of our sales business. If you are highly organized, possess excellent communication skills, and thrive in a fast-paced environment, we would love to hear from you!

WHAT WILL YOU DO?

Report tally and data entry

• Issuing invoices and system data tally
• Department stores stock count and sales report tally with system
• Maintain data filling and record accurately

Shipping arrangement

• Cross check Transport billing statement
• Prepare and arrange shipping documents, follow up and update the shipment status
• Coordinate the end-to-end process of delivery and ensure timely delivery of goods

REQUIREMENTS:

• At least 2 years of experience in administration
• Familiar with billing & shipment procedures
• Computer Literate – particularly with Microsoft Office
• Prefer detail-oriented & self-initiative person

Perks & Benefits

• Positive Working Environment
• Nearby public transport
• Open culture
• Annual bonus
• Personal development opportunities
• Employee equity
• Free parking
• Replacement leave for working on off day
• On field training and guidance

Working hours: 9.30am - 6.30pm (Mon - Fri)

Responsibilities:

• Perform monthly financial closing and prepare management reports on timely basis according to deadline set.
• Liaise with external auditors, tax agent, secretarial and others on company matters.
• To monitor and update company’s daily cash position.
• To maintain schedules and manage proper filing and documentation works.
• Responsible for day-to-day finance and accounts administration tasks.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• To perform any other duties as assignment by management from time to time.

Requirements:

• Possess at least a LCCI or Diploma in Accounting or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk, have basic Accounting knowledge
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Familiar in Computer Literate ,UBS , MS Office
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.
• Experience in handling Full Set Account will be added advantages
• Responsible and good attitude

Banefits

• Provided EPF, Socso

Responsibilities:

• Performing tests of control, audit testing and preparation of audit working papers and revelant documentation.
• To liase independently with clients to resolve audit queries and review points.
• Perform assessment and analytical review of the client's financial performance and financial position.
• Assisting seniors and managers in completing audit engagement as necessary.
• Maintaining good working relationships with clients and co workers.
• Ensuring timely completion of audits.
• Ability to maintain high level of confidentiality.

Requirements:

• Candidates with Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Finance/Accounting/Banking, Business Studies or equivalent.
• LCCI Diploma holders or its equivalents are encouranged to apply.
• Fresh graduate with degree in Accounting/AIA/ACCA finalist are also encouraged to apply.
• Proficients is using Microsoft Office application (Excel and Word)
• Able to work in a team.
• Good time management, able to prioritise job responsiblity and able to deliver on time.
• Good interpersonal skills to able to communicate with all level of personnel.
• Willingness to learn and imporove on knowledge and skills.
• 2 full time positions are available.

Perks & Benefits

• Commission and bonus
• Personal leave
• Personal development opportunities