Total 9,831 Full-time Junior Executive assistant hr manager job vacancies in Malaysia

Responsibilities:

• Assist with day to day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources executives.
• Compile and update employee records (hard and soft copies).
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).
• Coordinate HR projects (meetings, training, surveys etc) and take minutes.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).
• Properly handle complaints and grievance procedures.
• Coordinate communication with candidates and schedule interviews.
• Assist our recruiters to source candidates and update our database. 

Requirements: 

• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position.
• PC literacy (MS Office & SQL Payroll, in particular).
• Good knowledge of labour laws.
• Strong organizational skills.
• Excellent communications skills.

Perks & Benefits

• EPF & SOCSO
• Personal leave

Responsibilities:

• Assist in day-to-day operations and activities
• Organize office and assist in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records and databases ensuring accuracy and validity of information.
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.

Requirements:

• Meticulous, analytical, strong interpersonal skills and able to work under pressure to meet deadlines
• Integrity and confidentiality.
• Computer literacy.
• Possess own transport

• EPF, Socso, EIS
• Insurance
• Medical Benefits

Responsibilities:

• Process and generate monthly reports for payroll and claims.
• Responsible to generate and prepare submission of statutory contribution of KWSP, PERKESO, LHDN and HRDF.
• Monitor and generate reports for employees' attendance. Prepare and issue memos.
• To maintain and update employees' key information.
• Handling employees' PERKESO claims according to PERKESO procedures.
• Perform proper filling of all HR-related documents, both paper and electronic documents.
• Ensure employees comply with company policies and procedures.
• Respond to employees' inquiries and prepare the queries report.
• Perform related ad-hoc tasks as assigned by superior.

Requirements:

• Diploma and above in Human Resources Management or equivalent.
• Computer literate/ proficient in MS Office (Excel, Word & etc.) Ability to handle sensitive and confidential information with discretion.
• Knowledge of the Employment Act and related statutory bodies is an added advantage.
• Have knowledge of sql payroll system
• Fresh graduate encourages to apply.

Job Description:

• To involve in recruitment processes.
• To liaise with relevant government agencies such as SOCSO, labour office, local municipal council, KWSP ,LHDN and other private corporations pertaining to employees and building administration matters.
• To be involved in preparation of human resources data, presentations and reports.
• To participate in continual improvement plans including create, review and implement new company policy, handbook, review and updating standard operating procedures manual, job description and ISO processes.
• To ensure all queries pertaining to human resources and admin works are accurately and appropriately monitored and resolved.
• To involve in maintaining HR & administrative systems including networking information, electronic messaging, filing and correspondence.
• To carry out other duties as assigned by immediate superior.

Requirements:

• Good time management with ability to prioritise workload.
• Ability to use own skills for use in database analyses and presentation
  work
• Excellent oral and written communication
• Electronic messaging and diary management
• Detail oriented and leadership
• Accurate worker with attention to detail
• Professional appearance and manner
• Innovative approach to change

Perks & Benefits:

What We provide to you??

• You will remunerate with Good Basic Salary based on experience.
• Additional Annual Leave
• Your Medical Claims Are On Us
• Additional Public Holiday
• EPF & SOCSO & EIS
• Working with a fast-growing company
• We host annual dinner & festive events.
• Office snack
• Career Development Opportunity
• Yearly Bonus and Increment
• Training and Certification.
• Perfect Attendance Rewards
• GSH Insurance and GPA Insurance

Responsibilities:

• Assist in day-to-day operations and activities
• Organize office and assist in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records and databases ensuring accuracy and validity of information.
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.

Requirements:

• Meticulous, analytical, strong interpersonal skills and able to work under pressure to meet deadlines
• Integrity and confidentiality.
• Computer literacy.
• Possess own transport

• EPF, Socso, EIS
• Insurance
• Medical Benefits

Job Title: HR &Administrator Executive

Job Summary:

The HR &Account Administrator Executive is responsible both the Human Resources (HR)and

administrative functions within an organization.This position requires a versatile individual who can   handle a wide range of tasks related to HR operations,administrative duties,and office management. The ideal candidate will possess strong organizational skills,attention to detail,and the ability to

multitask effectively.

Key Responsibilities:

1) Human Resources Administration:

• Assist in the recruitment process,including job postings,screening resumes,scheduling interviews,and communicating with candidates.
• Coordinate new employee onboarding activities,including paperwork completion,orientation sessions,and provision of necessary resources.
• Maintain employee records and databases,ensuring accuracy and confidentiality.
• Support HR-related activities such as performance evaluations,training programs,and employee engagement initiatives
• Handle employee inquiries regarding HR policies,benefits,and procedures.

2) Administrative Support:

• Provide general administrative support to the office,including managing correspondence, scheduling meetings,and organizing travel arrangements.
• Maintain office supplies inventory and place orders as needed to ensure smooth operations. Assist in preparing reports,presentations,and other documents for internal and external stakeholders.
• Handle incoming calls and emails,redirecting inquiries as appropriate and ensuring timely responses.
• Coordinate office maintenance and repairs,liaising with external vendors as required.

3) Records Management:

• Manage filing systems and electronic databases to ensure efficient storage and retrieval of documents.
• Maintain confidentiality and security of sensitive information,including employee records and financial data.
• Assist in recordkeeping for compliance purposes,such as maintaining records of training, certifications,and licenses.

4) Office Management:

• Oversee day-to-day office operations,ensuring a clean,organized,and conducive work environment.
• Monitor and  replenish office supplies,equipment,and amenities to  meet the  needs of staff members.
• Coordinate  logistics  for   meetings,events,and  conferences,including  room  bookings,catering arrangements,and  audiovisual  setup.
• Implement and enforce office policies and procedures to promote a productive and safe workplace.

Qualifications:

• Diploma in Human Resource or equivalent.
• Minimum 2 years of relevant experience preferred,fresh graduates are welcome.
• Strong interpersonal and communication skills.
• Familiarity with Malaysian Labour Laws and HR practices.
• Ability to  handle confidential  matters with  integrity.
• Fast learner and able to work independently.
• Proficient  in  Bahasa  Malaysia,English,or  Mandarin  for  effective  communication.

Perks & Benefits

• Employee equity
• Casual dress code
• Team Building
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities
• Company Training

# We are looking for Mandarin-speaking candidates for dealing with Customer from China.

Key Roles & Responsibilities:-

Human Resources :

• Assist in recruitment processes, including job posting, resume screening, and interview coordination.
• Handle onboarding and orientation for new employees.
• Maintain employee records, including personal information, attendance, and leave records.
• Assist with HR-related documentation and compliance, able to handle monthly contributions for Income Tax, SOCSO and KWSP declarations will be an advantages.
• Prepare monthly attendance report.
• Prepare HR related documents such as letter of employment, letter of termination, company memorandums, etc 
• Ensure compliance with labour laws, office safety regulations, and HR procedures.

Administrative :

• Able to support task & admin duties such as application form, banking, license, and dealing with local authority.
• Monitor and order office supplies as necessary.
• Handle general administrative tasks, including data entry, handle of filing, keep record and assuring accurate documents filing recorded.
• Assist in organizing company events, company dinner, trips, meetings, and trainings.
• Process incoming emails and calls.
• Basic financial and accounting knowledge is an advantage.

Requirements:

• Bachelor's degree in Accounting, Human Resources, Business Administration, or related field.
• Proven experience at least 2 -3 years 
• Good knowledge and skill in MS Office, Outlook, Power Point, etc
• Excellent communication, interpersonal, and organizational skills.
• Proficiency Language in Mandarin & English MUST.
• Experience with IT recruiting 
• Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance)
• Ability in multitasking, confidence, and have excellent communicaition skills 

Perks & Benefits

• Personal leave
• Personal development opportunities

Key Responsibilities:

Administration

• Arrangement of Puspakom check every 6 months for Southern Region
• To maintain and responsible on renewing of Company certification and licenses for Southern Region
• To ensure Southern Region office facilities in order and under timely maintenance
• Access card management for all staff in Southern Region
• Arrangement on office stationery, pantry items purchases and other office relevant items
• To liaise with Finance & Accounts team on invoices or billing related office administration and HR functions
• To maintain, track and lead in hostel management, uniform, safety shoe for employees

Human Resources

• To compile and check monthly attendance records, leave, OT Form and any other documents related to payroll and submit to HQ
•  To assist on recruitment process such as arrangement of interview and proper documentations
• To check on employee claim and liaise with Finance & Accounts team for payment arrangement
• To ensure all employee data in Southern Region is up to date
• To assist on training & development arrangement for Southern Region employees

Others

• To assist & participate in any Corporate Social Responsibility (CSR) activities and also other Company activities such as sports, recreational, and community
• To ensure compliance and adherence to the Company Safety & Health policies
• To perform any other relevant and related responsibilities that may be assigned from time to time as required by superior

Requirements:

• Diploma or higher in Human Resource Management/ Business Administration with minimum 2 years of related working experience
• Microsoft office proficiency
• Must be able and willing to work in Johor Bahru
• Must have high ethical standards and integrity
• Able to communicate with all levels efficiently 
• Must be able and willing to travel to HQ (Shah Alam) when required from time to time 

Perks & Benefits

• Nearby public transport
• Central location
• Open culture
• Personal development opportunities

Job Description:

• Ensure timely processing of payroll, EPF, SOCSO, EIS, PCB, HRDF & etc;
• Maintain and update employee daily attendance and leave management;
• Responsible for employee’s recruitment, appraisal, confirmation, compensation & etc;
• Maintain and ensure implementation of proper policies, employee’s handbook, working procedure and other rules and regulation;
• Able to handle Private and Confidential matters and issues, eg personal information, staffs insurance and well maintain employees’ file and data;
• Maintain record of company properties, such as company car, laptop, arrange renewal of road tax and vehicle insurance;
• To provide administration and operation duties to the department which includes correspondence, time management, filing and upkeep of office equipment; 
• Assist Managing Director in any assigned task; and
• Other duties as and when assigned from time to time.

Perks & Benefits

• Employee equity
• Nearby public transport
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Key Responsibilities:

Administration

• Arrangement of Puspakom check every 6 months for Southern Region
• To maintain and responsible on renewing of Company certification and licenses for Southern Region
• To ensure Southern Region office facilities in order and under timely maintenance
• Access card management for all staff in Southern Region
• Arrangement on office stationery, pantry items purchases and other office relevant items
• To liaise with Finance & Accounts team on invoices or billing related office administration and HR functions
• To maintain, track and lead in hostel management, uniform, safety shoe for employees

Human Resources

• To compile and check monthly attendance records, leave, OT Form and any other documents related to payroll and submit to HQ
•  To assist on recruitment process such as arrangement of interview and proper documentations
• To check on employee claim and liaise with Finance & Accounts team for payment arrangement
• To ensure all employee data in Southern Region is up to date
• To assist on training & development arrangement for Southern Region employees

Others

• To assist & participate in any Corporate Social Responsibility (CSR) activities and also other Company activities such as sports, recreational, and community
• To ensure compliance and adherence to the Company Safety & Health policies
• To perform any other relevant and related responsibilities that may be assigned from time to time as required by superior

Requirements:

• Diploma or higher in Human Resource Management/ Business Administration with minimum 2 years of related working experience
• Microsoft office proficiency
• Must be able and willing to work in Johor Bahru
• Must have high ethical standards and integrity
• Able to communicate with all levels efficiently 
• Must be able and willing to travel to HQ (Shah Alam) when required from time to time 

Perks & Benefits

• Nearby public transport
• Central location
• Open culture
• Personal development opportunities

Responsibilities :

• Collect OT claim form monthly for Payroll purpose
• Month-end payroll preparation
• Update staff personal profile
• Update Staff insurance entitlement
• Staff confirmation – prepare confirmation letter
• Staff Resignation
• Process staff application form – prepare appointment letter , collect staff personal information
• Monthly Statutory
• Monthly filing for payroll & statutory
• Collect duty Roaster from all outlet manager
• Prepare information needed for each company Audit.
• Assist account team when needed
• Daily update from each outlet Manager
• Gather appraisal forms for annual increment (yearly)
• Solve staff’s disciplinary issue
• Staff verification for bank
• Bonus (yearly)
• Check part- time payment
• Answer phone and door bell when receptionist not around
• Ensure office’s cleanning product is sufficient
• Distribute payslip for office staff
• Renew staff contract
• EA form (yearly)
• Attend to staff question
• Zero MC incentive (yearly)
• Buy monthly praying goods
• Verify Insurance & panel clinic invoice
• Salary Slip
• Estimate salary
• Staff welfare

Requirements

• SPM/ STPM/ Diploma/ Degree in Human Resource or equivalent qualifications
• At least 2 years of relevant working experience
• Able to handle full set of payroll with minimum supervision
• Knowledge oflabor act will be an added advantage
• An effective team player with the ability to work independently
• Able to speak English, Mandarin and other local dialects
• Prefer those can start work immediately
• Monday to Friday : 8.30am to 6pm

Perks & Benefits

• Personal leave
• Open culture
• Public holiday
• Medical Insurance
• Panel Clinic
• Salary is negotiable

Job Description:

• Ensure timely processing of payroll, EPF, SOCSO, EIS, PCB, HRDF & etc;
• Maintain and update employee daily attendance and leave management;
• Responsible for employee’s recruitment, appraisal, confirmation, compensation & etc;
• Maintain and ensure implementation of proper policies, employee’s handbook, working procedure and other rules and regulation;
• Able to handle Private and Confidential matters and issues, eg personal information, staffs insurance and well maintain employees’ file and data;
• Maintain record of company properties, such as company car, laptop, arrange renewal of road tax and vehicle insurance;
• To provide administration and operation duties to the department which includes correspondence, time management, filing and upkeep of office equipment; 
• Assist Managing Director in any assigned task; and
• Other duties as and when assigned from time to time.

Perks & Benefits

• Employee equity
• Nearby public transport
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Main Job Responsibilities:

• Assist in managing the day to day operation of HR effectively and efficiently, focusing on building a positive working culture and improved quality of work.
• Overseeing all recruitment efforts including but not limited to placing job ads, screening CV, shortlisting candidate, coordinate interview appointments, attending interview etc.
• Maintain and update career portal in social media like Linked, recruitment portal, company website, HR portal etc
• Perform administrative task of registration of new hire, creating new files, preparing their workstation, medical insurance registration, staff ID, email registration, door access, etc.
• Contribute to reviewing and improving HR SOP, work processes, policies & procedures.
• Participate in and contribute towards quality improvement initiatives / programs / activities

conducted at the department or University level as assigned

• Develop, plan and conduct on-boarding programme, including delivering of induction programme for new employees to ensure that they feel welcome and prepared in their new positions.
• Provide administrative support to the division in the preparation of reports, schedules and various correspondences for internal records as well as required by authorities.
• Handle and prepare documents required for audit, accreditation, MQA visits or other government visits. Maintain records and compile statistical reports as required.
• Play active role in staff engagement, employee relations and promote staff bonding, and plan staff welfare activities.
• Identify, organise and coordinate training & development programme to meet staff training needs
• Assist in managing Performance Management Systems to ensure performance management is conducted in line with the University requirements.
• Perform any other related duties as may be assigned by the superior from time to time.

Required Skills/Abilities:

• Bachelor’s degree in human resource management or any related disciplines.
• At least 3 years of working experience in HR, preferably in institution of higher learning.
• Excellent communication skills with good command of the English language
• Good problem-solving and people management skills.
• Strategic thinking and high result orientation
• Good analytical ability and eye for details
• Proactive and high energy
• Creative & innovative thinking and conceptualization skills.
• IT literate with hands-on knowledge of MS Office - Excel, Word, Power Point.

Perks & Benefits

• Medical insurance
• Annual leave
• Trainind & development opportunities

Responsibilities

• Maintaining the company purchase ledgers and liasing with suppliers. 
• Data entry and filing for all the invoice after processing. 
• Updating and maintaining procedural documentation. 
• Basic adminstration tasks. 

Requirement

• Candidate must posses at least SPM certificate with knowledge in book keeping. 
• Knowledge in PC and able to operate SQL accounting software. 
• At least 1-2 years of related working working experience. 
• Preferrably those that can start immediately. 

Duties and Responsibilities :

• Supervise, manage and assist the Senior Vice President, Projects on the project
  progression and ensure work progress of the ongoing project in accordance to works programme, contract, specification and approved budget
  
  
• Coordinate and work with project consultants and appointed contractors/ vendors from project inception to completion as well as project delivery
  
  
• Participate in the review of planning and designing stage with the internal review
  team and project consultants
  
  
• Participate and support project feasibility and viability study, tendering and award of projects
  
  
• Ensure SPA drawing & specification consistent with Building Plan approval, Contract Drawings & Construction Drawings.
  
  
• Ensure Tender Drawings tally with BP Approval, SPA & Specification during tender documentation and construction stage
  
  
• Assist to coordinate inter-departments and consultants for timely inputs with
  sufficient pertinent details for tender documentation and construction as well as project delivery
  
  
• Assist to monitor the construction drawing programme for timely issuance for
  construction
  
  
• Assist to coordinate with consultants and contractors / suppliers/ vendors
  Coordinate and liaise with authorities for all submission and approval within
  timeframe for land related matter, planning approval, building plan and CCC
  
  
• Coordinate updates and prepare project claim documentation and handle project archives for systematic and smooth retrieval of project archive information
  
  
• To attend to any other duties that may be assigned from time to time by the
  management under the project portfolio.
  
  Requirements :
  
  
• A matured professional with a minimum of 3-5 years in construction,
  consultancy and/or property development industry.
  
  
• Possess Bachelor Degree in Building/ Civil Engineering. Preferably candidate
  with higher education qualification i.e. Master or Member of Professional Body
  (IEM/ PAM etc.)
  
  
• Experience in Consultancy Firm with site experience will be an added advantage.
  
  
• Ability to work independently with minimum supervision.
  
  
• Ability to handle stress and manage projects according to deadlines.
  
  
• Fresh graduate or 1-2 years working experience in similar industry are welcome
  to apply.
  
  Specific skills / abilities
  
  
• Good working knowledge of consultants and contractor method of working.
  
  
• Some working experience in dealing with local authorities.
  
  
• Computer skills (MS Words, Excel, Powerpoint, CAD & Project)

Perks & Benefits

• Personal leave
• Personal development opportunities
• Medical benefits
• Dental & optical benefit