Total 547 admin assistant job vacancies in Administrative / Clerical category in Malaysia

Assistant Admin Manager

• Support workplace projects, such as office moves and renovations, ensuring that they are completed on time.
• Ensure compliance with health and safety regulations, such as fire safety and workplace ergonomics.
• Manage the daily operations of the workplace, including managing facilities, security, and vendor relationships..
• Responds to work orders and complaints promptly with accurate and thorough information according to the specific request.
• Assists with meeting set up, furniture reset, and delivering temporary equipment and supplies.
• Maintain workplace policies and procedures, such as building access, visitor management, and emergency preparedness.
• Ensure that workplace facilities are maintained and cleaned to a high standard, and that workplace equipment is in good working order.
• Ensure daily work orders and feedback are addressed and attended to.
• Supervise and maintain the work schedule of the workplace support team, including receptionist, event co-ordinator, admin co-ordinator and housekeeping staff.
• Be the point of contact and maintain relationships with external stakeholders, such as building landlords and local government agencies.
• Assist with general administration and other ad-hoc tasks as required

Requirements:

• Possess at least Diploma in any field
• Pro-active, independent, able to work with minimal supervision and perform under pressure.
• Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems.
• Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in Chinese & English)

If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to tiffany.wong@jac-recruitment.com OR corpsvcs.sg@jac-recruitment.com

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd. EA Licence Number: 90C3026

Personnel Registration number: R22110815

Wong Sook Leng

Job Highlights:

Salary: $2300 - $2700 per month

Contract Duration: 12 months

Working Location: Upper Changi

Working Hours: Monday – Friday (Office hours)

Job Responsibilities:

• Assist in extracting and capturing relevant data for trends and statistics analysis for current database.
• Stock taking of current office inventory, case files, packing and unpacking.
• Preparation for assessments and test kits.

Job Requirements:

• Only Singaporean
• Min Higher NITEC in any field
• Strong administrative and communication skill

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Job Description:

• Prepare Job Schedule on Excel spreadsheet based on information received from supervisor as well as H.O.D
• Print Delivery Order from RVS system, and pass it to Supervisor in charge of the job.
• Prepare Equipment List for job site.
• Check with Supervisor before completing the Forklift Check-list.
• Communicate with customer via e-mail and phone.
• Collect Delivery Order (signed by customer) from Supervisor, print Job Schedule and forward both documents to person in charge for billing.
• Must be willing to learn TMS (Transport Management System)
• Book crane service (if required) for next day’s job : provide details of venue, time of crane usage, etc.
• Other duties as assigned by the H.O.D

Requirements:

• Candidate must possess at least a Secondary School.
• Candidate must know how to operate Basic Microsoft Excel Skills
• At least 1 year(s) of working experience in the related field is required for this position.
• Preferably Non-Executives specializing in Clerical/Administrative Support or equivalent.
• Able to work independently and as part of the team.
• Ability to cope with pressure.
• Willing to work overtime if required. (OT Claimable)

*5.5 Working Days

*Work Location: 31 Jurong Port Road, Jurong Logistics Hub, Singapore 619115

Requirements

1) Provide support to contact parents on daily basis on administrative matters;

2) Assist in administrative duties (e.g. supporting financial assistance process, prepare and update records, compile statistics, prepare correspondences, filing etc) in the General Office;

3) Provide support in the sourcing of goods and services to procure and liaising with vendors.

4) Provide support in checking on leave applications or absence records of staff;

5) Manage office stores and issuance of stationery to staff;

6) Cover counter and telephone duties, in the absence of the counter staff,to clarify enquiries from external stakeholders and members of public;

7) Any other administrative support duties as assigned by the Authority

Qualifications:

1) The Personnel must have at least 4 GCE “N” level passes or equivalent.

2) The Personnel must have good communication and interpersonal skills.

3) The Personnel should preferably be proficient in using Microsoft Word, Excel, or equivalent.

4) The Personnel shall preferably have experience doing administrative work in schools.

Contract Period: From 1 Jul 2024 to 31 Oct 2024

Working hours:Mondays to Thursdays: 7:00am to 4:00pm; Fridays: 7:00am to 3:30pm, inclusive of 1hr lunch break

For quick response please mail your CV to varshinie@exasoftglobal.com

Job Description

• Industry/ Organization Type: Hospitality / Trading
• Working Location: East - Ubi Road 1
• Working Hours: 4 - 5 days work week (Flexi hours)

Key Responsibilities

• Provide after-sales support
• Prepare quotations, purchase orders and invoices (XERO)
• Data entry (MYOB)
• Any ad hoc and admin duties
• Min. 2 years of working experience in a related field with Higher Accounting Certificate or Bookkeeping experience
• Training is provided to an inexperienced candidate
• opens to Singaporean and PRs only

Come and be part our dynamic and expanding teams. Due to our growth and investment in quality service delivery we have lots of exciting opportunities available across various roles and we are looking for talented individuals to join us on a national scale. The full job description and salary details can be found in the supporting documents on the right hand side. These are available for you to download and review. Further Information Salary: £22,431 - £26,382 per annum (£11.98 - £14.09 ph) depending on skills/experience. Pro-rata for part time hours. Hours: 9 Hours per week Shift Pattern: Thursday 9.30am - 2.30pm Friday 9.30am - 1.30pm Location: BPAS Bournemouth Dean Park Clinic, 23 & 25 Ophir Road, Bournemouth BH8 8LS Interested so far? Don't delay, apply today! This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested. The Small Print: All applicants must be pro-choice. If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion. References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

Job descriptions:

• Handle administrative job assigned by management
• Updating SOP schedule and Procurement arrangement
• Assist operation director to handle admin and operational matters
• Liaise with third party/vendor/staff for purchasing,sales and other restaurant matters
• Follow up with SOP schedule
• Any other adhoc task assigned by manager.

Job requirements:

• Minimum GCE 'O' Level
• At least 2 years' experience of F&B working.
• Proficient in Microsoft office and Gmail
• Able to work independently and as a team in a fast pace environment
• Good communication skills
• Customer service orientated
• 5.5 days，able to start immediately

Overview:

Our Healthcare Client are seeking a highly organized and detail-oriented individual to join them dyanamic team as a Administrative Assistant. The successful candidate will play a crucial role in supporting the smooth and efficient operation of the department

Job Responsibilities:

• Provide administrative assistance to department leaders and staff.
• Prepare and distribute correspondence, reports, and documents as needed.
• Act as a liaison between the department and internal/external stakeholders.
• Facilitate communication within the department to ensure information flow.
• Perform other administrative tasks and special projects as assigned.
  

Job Requirements:

DEPARTMENT: Office

RESPONSIBLE TO: General Manager
JOB
PURPOSE:
To carry out admin duties
in line with the electrical side of the business.


MAIN DUTIES AND RESPONSIBILITIES


- Answering phone


- Corresponding with clients and companies
via phone and email


- Filing on cloud based systems


- DNO notifications


- Raising purchase orders for jobs

- Electrical job booking and communicating with clients


- Reconciling payments

- General enquiries

- General admin duties


Secondary Responsibilities


- To cover
holiday and sickness taken by the office team.


The above is not an exhaustive list and
other dues and responsibilities may be agreed and included in the role as the
business develops over me.


Employees
will receive training for all areas included in their job description to ensure
that they are capable, and feel confident, of performing both main and
secondary responsibilities. It is the employee’s responsibility to alert the
manager/directors to areas where they feel they require more training, or need
the support of another member of the team, to undertake a specific task that
may be new, or more challenging, for them.


Training
Knowledge
· The organisation: Understands organisational purpose, activities, aims, values, vision for the future, resources, and the way that the political/economic environment affects the organisation.
· Value of their skills: Knows organisational structure and demonstrates understanding of how their work benefits the organisation. Knows how they fit within their team and recognises how their skills can help them to progress their career.
· Stakeholders: Has a practical knowledge of managing stakeholders and their differing relationships to an organisation. This includes internal and external customers, clients and/or suppliers. Liaises with internal/external customers, suppliers, or stakeholders from inside or outside the UK. Engages and fosters relationships with suppliers and partner organisations.
· Relevant regulation: Understands laws and regulations that apply to their role including data protection, health & safety, compliance etc. Supports the company in applying the regulations.
· Policies: Understands the organisation's internal policies and key business policies relating to sector.
· Business fundamentals: Understands the applicability of business principles such as managing change, business finances and project management.
· Processes: Understands the organisation's processes, e.g., making payments or processing customer data. Is able to review processes autonomously and make suggestions for improvements. Applying a solutions-based approach to improve business processes and helping define procedures. Understands how to administer billing, process invoices and purchase orders.
· External environment factors: Understands relevant external factors e.g., market forces, policy & regulatory changes, supply chain etc. and the wider business impact). Where necessary understands the international/global market in which the employing organisation is placed.
Skills
· IT: Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record, and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information, and produce data analysis where required.
· Record and document production: Produces accurate records and documents including: emails, letters, files, payments, reports, and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
· Decision making: Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
· Interpersonal skills: Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately.
Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
· Communications: Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately.
Answers questions from inside and outside of the organisation, representing the organisation or department.
· Quality: Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g., coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
· Planning and organisation: Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g., impact on clients, suppliers, other parts of the organisation). Manages resources e.g., equipment or facilities. Organises meetings and events, takes minutes during meetings, and creates action logs as appropriate. Takes responsibility for logistics e.g., travel and accommodation.
· Project management: Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Behaviours
· Professionalism: Behaves in a professional way. This includes: personal presentation, respect, respecting and encouraging diversity to cater for wider audiences, punctuality and attitude to colleagues, customers, and key stakeholders. Adheres to the organisation's code of conduct for professional use of social media. Acts as a role model, contributing to team cohesion and productivity – representing the positive aspects of team culture and respectfully challenging inappropriate prevailing cultures.
· Personal qualities: Shows exemplary qualities that are valued including integrity, reliability, self-motivation, being pro-active and a positive attitude. Motivates others where responsibility is shared.
· Managing performance: Takes responsibility for their own work, accepts feedback in a positive way, uses initiative and shows resilience. Also takes responsibility for their own development, knows when to ask questions to complete a task and informs their line manager when a task is complete. Performs thorough self-assessments of their work and complies with the organisation's procedures.
· Adaptability: Is able to accept and deal with changing priorities related to both their own work and to the organisation.
· Responsibility: Demonstrates taking responsibility for team performance and quality of projects delivered. Takes a clear interest in seeing that projects are successfully completed, and customer requests handled appropriately. Takes initiative to develop own and others' skills and behaviours.


Qualifications required

Grade 3 GCSE or above in English and Maths.

Skills required


Computer skills
Phone skills
Customer service skills






Prospects

On successful completion of the apprenticeship there is a possibility of a future job role.
Qualification / Standard : ST0070 Business administrator
Duration 21 months

The individual will be playing a key role in performing administrative support to the international business reported in Singapore and managing the calendar of the Company's CEO.

Job Responsibilities

● Responsible for the general day-to-day office administration of the company including administration works for the project undertaken by the company.

● Manage CEO’s calendar i.e., arrange, manage, coordinate and maintain CEO’s schedule including internal and external, appointments and meetings.

● Handling suppliers, invoicing, stock ordering, preparation of price list, office management and export documentation

● Ensure invoices are paid and accurate and transactional commentary is up to date

● Ensure the organization’s contracts and documents are accurate and well maintained in a systematic database

● Collaborate with other departments to ensure that all company processes are handled efficiently and resolve any issues.

● Any other administrative duties as assigned.

Requirements

● Excellent organizational skills, including the ability to manage multiple tasks and projects, prioritize tasks and workload, and respond to changing deadlines.

● Flexible, courteous, meticulous, self-driven, dedicated and a team player

● Good interpersonal, communication and presentation skills to liaise with internal and external stakeholders.

● Discretion and the ability to handle sensitive documents and information appropriately.

● Good command of English and ability to converse in Cantonese/Mandarin will be an advantage to liaise with mandarin speaking corporates.

● Some experience in administrative or customer service environment will be advantageous

● Proficiency in Microsoft Office especially PowerPoint, Excel, Word

● Proficiency in digital meeting tools such as Microsoft Teams, Zoom, Google Meet and other communication tools.

Work Arrangement

● This is a work from office role

● Working hours: Mondays – Fridays from 9am to 6pm with 1 hour lunch break.

To apply: submit your resume directly to siewhoon.foong@giantrecruitment.com

Foong Siew Hoon (CEI Registration No: R1108953)

Giant Recruitment Pte Ltd (EA Licence 22C0921)

Job Responsibilities:

• Provide administrative support to the reporting team
• Organise and maintain both physical and digital documentation filing for efficient retrieval
• Ensure accurate and up-to-date records of documents and files
• Passionate in finding opportunities for process improvement in document management procedures
• Properly archive old or outdated documents according to established protocols
• Serve as a point of contact for document related enquiries and coordinate communication between teams
• Other ad-hoc duties as assigned

Job Requirements:

• Higher Nitec/O/A Level/Diploma with 1 year of relevant working experience
• Experience dealing with sensitive and confidential information
• Prior work experience in an accounting department
• Ability to multi-task as well as the tenacity to strive under pressure
• Training will be provided

Job Description & Requirements

· Full time position

· Face paced working environment

· 5.5 days’ work week

JOB DESCRIPTION

Responsibilities:

The candidate is responsible for sales related coordination, document filing and other administrative functions.

· Handle day to day sales enquiries (phone/email/fax) and support sales personnel

· Provide timely and effective administrative support to the sales team

· Process and maintain sales related documents including Invoicing

· Coordinate delivery of orders from warehouse to customers (prepare delivery orders)

· Liaison with warehouse and external contact on stocks availability

· Process, monitor and update customers’ order and delivery status

· Upkeep and maintain proper filing system

Requirements:

· Must possess minimum ITE Nitec or equivalent

· Possess Minimum of 1-2 years relevant working experience in sales administrative support

· Proficient in Microsoft Office (Word and Excel)

· Knowledge of Autocount Accounting will be an advantage

· Able to work independently with minimum supervision and in a well-organized manner

· Able to handle Mandarin/Tamil Speaking Customers

· Able to start work immediately

Working Hours: 8.30am - 5.30pm (Monday to Friday)

8.30am - 12.30pm (Saturday)

Working Place: Geylang Bahru

Interested applicants are invited to apply with a comprehensive resume.

We regret that only shortlisted candidates will be notified. Thank you for applying.

Job Scope

• Assisting and performing all incoming documentation check to ensure consistency and compliance to process
• Adherence to system process, updating and administrative support
• Handle enquiry calls and emails
• Preparation and disbursement of loans
• Assess and review of loan agreements

Job Requirement

• Administrative experience
• Front facing customer

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Loh Kar Leong| EA Personnel No.: R23116015

• Check patient’s means testing in system. Liaise with next-of-kin on means-testing documents for online submission to MOH.
• Generate monthly means test Subsidy Change Report, update accordingly and send the report to Finance for verification.
• Apply for Home-Based Respite Care (HBRC) for patients; check availability of service with vendors, create referral in ILTC portal, collate all information required for application from nurse and doctor. Send monthly updates of HBRC data to MOHH.
• Process Consumables/ Devices application and guide the family if needed.
• Send daily breakdown of the total number of patients held by the primary nurse to the Triage Nurse.
• Extract weekly audit report when required.
• Email on the 1st week of each month, extract of patients hospitalised for nurses to update any discharges accordingly.
• Send a reminder to the team to confirm entries in INGOT by the 5th of each month.

Requirement

• Minimally GCE O level and above
• Able to start work on short notice
• Prior experience as a patient service associate is advantageous

Interested and qualified candidates , please send in your application to ivy.yong@recruitexpress.com.sg

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599