Total 13 administrative clerical job vacancies in Telok Gong

職責：

• 協助日常營運和活動
• 以優化程序的方式組織辦公室並提供協助。
• 及時整理、分發通訊。
• 建立和更新記錄和資料庫，確保資訊的準確性和有效性。
• 處理機密文件，確保其安全。
• 維護電子和紙本記錄，確保資訊井然有序且易於存取。

要求：

• 細緻、分析能力強、人際溝通能力強，能夠在壓力下按時完成工作
• 誠信和保密。
• 電腦知識。
• 擁有自己的交通工具

• EPF、社會保險、EIS
• 保險
• 醫療福利

COMPANY DESCRIPTION

Beyondsoft International (Singapore) Pte. Ltd. was set up in 2007 and established as the regional headquarters for the Southeast Asia (SEA) and European markets in September 2015. Based on our vision of "Using technology to promote social progress, economic development and become a global customer preferred partner" and our concept of "Beyond your expectations", Beyondsoft is committed to provide our customers in countries along the "Belt and Road" with comprehensive solutions and products and creating commercial value for customers to realizing continuous businesses development.

Our core business includes:

1. IT development services providing customers with IT consulting, software research and development, software and hardware testing, system integration and operation and maintenance, data analysis and other services;
2. New retail solutions and products through intelligent products, helping small and medium-sized enterprises (SMEs) realize the digital transformation of their daily operations;
3. Internet of Things (IoT) platform and solutions comprehensive use of IoT, artificial intelligence, big data, cloud computing and other technologies to provide IoT solutions for intelligent upgrades in cities, parks, buildings and industries, to create a smart future.

For more information, please visit www.beyondsoft.com.

RESPONSIBILITIES

• Handle general administrative tasks such as filing, typing, copying, binding, and scanning documents
• Preparing and submitting expense claims, facilitate timely payment processing.
• Arrange travel logistics for managers, including visa arrangements, hotel bookings, and air ticket reservations.
• Organize and schedule meetings and appointments
• Source and procure office supplies and purchase of gifts for special occasions or events
• Ensure the office environment is well-maintained and organized
• Management of access card
• Assist in coordinating performance review confirmations for employees
• Manage the offboarding process for employees
• Gather and consolidate employees' overtime and attendance records & timesheet for payroll inclusion.
• Keep contact lists updated and organized for easy access.
• Any other ad-hoc administration tasks as required

QUALIFICATIONS

• Minimum Diploma in Business Administrative or relevant studies
• Minimum 3 years of experience of administration work or assistant experience
• Proficient in MS Office
• Knowledge of office management systems and procedures
• Strong organizational and planning skill
• Attention to details and problem-solving skills
• Able to work in fast-paced environment

Please note that your application will be sent to and reviewed by the direct employer - Beyondsoft International (Singapore) Pte Ltd

ICT Coordinator (Administrative Focus | Licensing Specialist | Query Management)

Working hour: Mon to Fri 830am to 6pm

Location: Pasir Panjang

Responsibilities:

• Provide helpdesk support to handle user queries.
• Provide administrative support for assigned projects.
• Generate dashboard reports to update management on weekly statistics and analyse the causes.
• Compile and collate reports from various sources that includes numerous suppliers and agencies' users.
• Cleansing of compiled data and support the reconciliation of data from various sources (system and manual reports) such as IT Service Management portal, GeBIZ, survey forms, manual spreadsheet submissions from emails.
• Support evaluation of tenders.
• Manage the annual system polls, respond to agencies’ queries, and analyse the returns submitted.

Requirements

• Min Diploma with min 3years working experiences in ICT Coordinator.
• Good to have government exposure.
• Good in Excel Vlookup and Pivot table.

If you are excited by the above opportunity and challenges and enjoy making things happen, do apply now!
OR
Email your resume to: spwl@scientecpersonnel.com

Wyman Low
Team Lead (IHRP - CP)
Low Yong Wei (Wyman) - R1550983
ScienTec Consulting Pte Ltd - 11C5781

Purpose of the job:

To manage document control for all projects and assist with general administrative for the project teams.

Administration

• Manages all travel arrangement for department including schedules coordination, visa and hotel arrangements.
• Monitor project petty cash float.
• Prepare time sheet and sales order to assist accounts to track back charges and department revenue.
• Monitors project manpower expenditure for projects.

Document Control

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence, to work within the established document control system and programs to ensure that project info is accurate, controlled, transmitted, and archived for optimized tracking and retrieval.
• Maintains central project files and logs.
• Maintains master documents list and registers for all incoming and outgoing documents, ensuring that the information is accurate and up to date.
• Manages the handover documentation process for all newbuilding and conversion projects – from sellers/shipyards and to end user (Operations).

Job Location: Kent Ridge

Working hours: 10am to 7pm on weekdays + (Alternate Sat) 10am to 2pm

Contract duration: 1 year

Salary: Up to $3,000 per month

As a Client and Administrative Officer, you will play a crucial role in ensuring smooth operations and exceptional client service. You will be the first point of contact for clients, addressing their needs and ensuring their satisfaction. Additionally, you will assist with various administrative duties, such as scheduling appointments, organizing documents, and maintaining records.

Job duties:

• Answering phone calls, responding to emails, and managing client inquiries
• Ensure prompt email/ dispatch of verified laboratory reports
• Responsible for data entry and labelling
• Handling billing and payments
• Ensure that forms, reports and other documents are stored securely
• Coordinate inventory orders for office equipment and lab supplies.
• Assist in lab test, when requirement.
• Any other duties as assigned from time to time by management.

Requirements:

• Min Diploma in Life Science any any relevant discipline
• Experience handling specimens/ lab test is preferred
• Proficient in Microsoft Office
• Able to work independently
• Comfortable with working Saturdays

If you are a motivated individual with excellent organizational skills and a passion for delivering exceptional client service, we encourage you to apply for the position of Client and Administrative Officer.

Interested candidates may apply via email to spcjh@scientecpersonnel.com (indicating Job ID 'Science' for faster processing). All job applications will be processed with strict confidence and only shortlisted candidates will be contacted.

Chiok Jia Hui (Charlene) - Outsourcing Team

ScienTec Consulting Pte Ltd – 11C5781

Job Description

• Data entry and filling
• Receive, check, sort, scan and processing of documents
• Packing/Unpacking of meeting stationeries
• Attend to phone calls and email enquiries
• May be assigned to perform registration and polling services at physical/hybrid meetings (off-site), when required
• Carry out any other duties that may from time to time be assigned
• Reporting to office for work (Normal working hours: 8:30am - 5:30pm), may be required to work overtime. Any overtime hours will be compensated by time off in lieu.
• Contract periods vary from 2 months to 6 months (may subject to extension)

Requirements

• GCE O-Level and above
• Have good communication and basic computer skills such as Microsoft Office
• No experience required as training will be provided
• Candidates on vacation or NSF awaiting enlistment are welcome to apply
• Able to work late hours and on weekends for the last 2 weeks of April 2024 (when required)

The Administrative Assistant in the Nursing Administration Department supports the Nurse Leaders in their administrative duties.

KEY RESPONSIBILITIES

1. To support the Nursing Department in all administrative functions such as filling, co-ordinating incoming and outgoing mails, monitoring stationery usage, transport request, residents' meals request, raising purchase requisition.
2. To assist in the billing of services rendered to residents, for eg., medication, transport, consumable, etc.
3. To assist in requisition and condemnation of ward fixed assets.
4. To assist in the administrative aspects of maintenance of ward equipment, including liaising with Procurement and Facilities.
5. To maintain inventory of consumables through ordering of stocks.
6. To support Nursing by participating in the various activities organised for the residents.
7. To assist in preparation of material and refreshments for workshops and meetings.
8. To participate and render help for corporate activities and events.
9. To support entries into ECCareSuite System.

Job Responsibilities:

• Support the team in daily admin tasks
• Assist in coordinating various work requirements
• Tracking timelines of project
• Collecting competitors activities and performance (online and offline)
• Prepare and co-ordinate media drops
• Key person to co-ordinate all packing requirements from requisition to print
• Liaise and coordinate with vendors

Requirements

• Min Diploma in any field
• Min 1 year experience
• Proficient in Microsoft Office
• Knowledge in Digital Photography, Video Editing & Adobe Creative Suite will be an advantage

ICT Coordinator (Administrative Focus | Licensing Specialist | Query Management)

Working hour: Mon to Fri 830am to 6pm

Location: Pasir Panjang

Responsibilities:

• Provide helpdesk support to handle user queries.
• Provide administrative support for assigned projects.
• Generate dashboard reports to update management on weekly statistics and analyse the causes.
• Compile and collate reports from various sources that includes numerous suppliers and agencies' users.
• Cleansing of compiled data and support the reconciliation of data from various sources (system and manual reports) such as IT Service Management portal, GeBIZ, survey forms, manual spreadsheet submissions from emails.
• Support evaluation of tenders.
• Manage the annual system polls, respond to agencies’ queries, and analyse the returns submitted.

Requirements

• Min Diploma with min 3years working experiences in ICT Coordinator.
• Good to have government exposure.
• Good in Excel Vlookup and Pivot table.

If you are excited by the above opportunity and challenges and enjoy making things happen, do apply now!
OR
Email your resume to: spwl@scientecpersonnel.com

Wyman Low
Team Lead (IHRP - CP)
Low Yong Wei (Wyman) - R1550983
ScienTec Consulting Pte Ltd - 11C5781

Contract Period: 11 months

Job Responsibilities:

• Interpreting existing legacy datasets relating to development Gross Floor Area (GFA) and land use and converting them to follow a new schema.
• Understand and interpret planning and development records by synthesizing various data sources including data attributes in excel, and approved plans in various formats (e.g., CAD, PDF, Bentley), as well as performing manual and/or scripted quality checks to ensure the accuracy of assembled data.
• Work closely with stakeholders to ensure that the data entry is done accurately.
• Other adhoc duties assigned

Looking for:

• Singaporeans only
• Min. O Level holders
• Good proficiency with excel
• Ability to work meticulously and accurately with data and numbers, adhering to standard operating processes to ensure integrity of data

Interested candidate may apply via email to spcc@scientecpersonnel.com. All job applications will be processed with strict confidence and only shortlisted candidate will be contacted.

Chloe Chew (R1768631)

ScienTec Consulting (ScienTec Personnel) - 11C5781

• Able to self-motivate and work independently.
• Ability to effectively manage time, prioritize tasks and work within deadlines.
• Proficiency in Excel and MS word.
• Excellent verbal and written communication skills in English & Mandarin.
• To receive all inquiries (phone / emails)To assist the Sales Marketing department

Summary

The Administrative Executive reports to the Academic Directors and is entrusted with delivering extensive administrative and secretarial support across the whole school.

Responsibilities

• Serves as the primary point of contact for the Academic Directors.
• Handles incoming calls related to students, ensuring swift follow-up and resolution.
• Maintains and monitors daily student attendance records, including logging latecomers.
• Coordinates student early departures in collaboration with the guardhouse, facilities team, and school nurse.
• Collaborates with relevant departments to manage new student registrations and leavers.
• Regularly updates PS/HS class lists.
• Enters student data into learning and administrative platforms as needed.
• Distributes essential communications to students, parents, and guardians.
• Manages incoming mail distribution to faculty and staff.
• Coordinates students' insurance claims directly with insurance companies, while adhering to the insurance provider's criteria for determining claim eligibility.
• Coordinates lunch-related matters with the canteen caterer and address bus-related concerns through ISS' school bus representative.
• Communicates timely student information changes, such as Parent Pick Up (PPU), to teachers.
• Ensures the Registrar's office is promptly informed about updates to parent/ guardian/ PPA information.
• Collaborates with Registrar and Academic Leadership to upload ISA results and student certificates into ManageBac.
• Assists in planning and organizing events like Graduation, Student Orientation Programs, PTA events, parent meetings, workshops, drills, sports events, and school field trips.
• Manages purchase requisition form and petty cash reimbursements, completing necessary paperwork for Finance department submission.
• Ensures substitute teachers' timesheet claims are endorsed by Academic Leadership members before submitting them to the HR department.
• Ensures up-to-date and appropriately displayed notices on the display board.
• Provides language assistance for students, parents, and guardians who may require communication support in languages other than their primary language, ensuring effective and respectful communication.
• Performs other ad-hoc duties as assigned by the Academic Directors.

Qualifications and Requirements

• A Diploma or higher degree in any field, or a secretarial qualification, is required.
• Prior experience working in an educational environment would be beneficial.
• Effective organizational and interpersonal skills are important for successful communication with parents, students, and teachers.
• Capable of engaging with individuals from diverse linguistic backgrounds.
• Proficiency in IT skills, particularly with Google tools and Mac OS, is preferred.
• Bilingual proficiency is a plus for improved communication with those who speak languages other than the primary language.
• A collaborative team player who is comfortable working in proximity to children.

Working hours

7.30 am to 4.30 pm (5-day workweek)

Primary Responsibilities

• Be responsible for general office management, secretarial, and administrative support to the outlet and the Management
• Schedule meetings, coordinate appointments, arrange travel and take minutes for the management
• Prepare service purchase requisition, service purchase order to vendors in accordance to our policy

Requirements

• Minimum "O" level or its equivalent
• Minimum 2 years’ experience in administrative duties, preferably in F&B industry
• Possess computer skills in Microsoft Office and Outlook
• Positive attitude and ability to work in a dynamic environment