Total 325 Senior Executive level Administrative / Clerical job vacancies in D14 Geylang, Eunos

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The role of Administrative Executive (AE) is to support the School Leaders (SLs), Admin Manager (AM) and Operations Manager (OM) in the management of day-to-day operations, management of school resources, inclusive of funds and physical resources, and working with stakeholders.

Management of day-to-day operations include, but is not limited to, general office administration, estate and facilities management, and management of vendors and contract workers. Also included is supporting the implementation of security and safety procedures and measures in the school.

Management of funds and physical resources include processing of procurement and contracts, managing funds collections and payments, and ensuring compliance with financial procedures and regulations.

Working with stakeholders include maintaining positive relationships with students, parents, staff, vendors and partnerships with external organizations. The AE may be required to support the management of staff and student matters.

The AE will assist SLs, AM and OM to review and enhance school systems and processes by harnessing existing and emergent technology.

The AE will assist in supervising and managing a team of General Workers.

• Provide support in the coordination and administration of student processes and programmes, eg admissions, NRIC registration, Edusave deductions, etc
• Assisting in the coordination and administration of personnel matters such as engagement of relief staff and providing advice to staff on HR matters
• Supporting the implementation of security and safety procedures and measures in the school
• Supporting the review and streamlining of processes for efficient and effective running of the General Office, for example, pupil placement and applications
• Providing support in administering various organisational systems in the school
• Assisting in the school's financial operations, including collection of finances, processing of payments and claims, and ensuring compliance with financial regulations
• Assist with procurement matters, delivery and acceptance of goods and services
• Assist in overseeing Admin team to ensure sound and efficient administrative processes, in accordance to licensing requirements and high standard of corporate governance.
• Assist to drive implementation and use of IT infrastructure to increase productivity including integrating ICT into administrative processes, and leveraging ICT to improve efficiency in work processes.
• Assist to ensure proper inventory management procedures.
• Assist in management of maintenance and improvement projects, check, renew and prepare maintenance contracts for works and supplies.
• Be part of the School Safety Committee to oversee school safety and emergency preparedness to ensure the safety of all in the event of emergencies and heightened health and safety risk situations.
• Any other duties assigned by Reporting Officer.

QUALIFICATIONS

• GCE A' Levels or Diploma
• At least 3 years of general administrative experience. Candidates with basic accounting qualifications/background and experience with administrative duties in a school setting will be an advantage
• Ability to work independently as well as part of a team
• Good interpersonal and communication skills
• Strong organization, time management and multi-tasking skills
• Great attention to details with a positive attitude

Please note that your application will be sent to and reviewed by the direct employer - MINDSG LTD

Admin Executive

JD :

- Responsible for Billing process, issuance of Delivery Order and Sales Invoices.

Liaise and coordinate with sales teams on order processing and delivery arrangement.

Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to

customers within the timeframe.

- Issue PO to vendor and follow up on the scheduled delivery.

- Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.

- Prepare meeting minutes and disseminate to relevant parties.

- Attend to phone calls and email queries.

- Any other duties assigned.

Required skills:

- Alert and responsive to WhatsApp’s, WeChat and email

- Able to read and write in Chinese to liaise with overseas counterparts

- MS Excel, MS Office, MS Word

- Good interpersonal skills

- Able to work independently in a fast-paced environment.

- Well versed in MYOB

- At least 1 year(s) of working experience in the related field is required for this position

• Working hours: Mon - Fri 8am - 5pm
• 5-day work week
• AWS & Performance Bonus
• Friendly Environment

Job Responsibilities:

· Preparing of payroll and reports.(Manually+ Electronically)

· Advise Management on Singapore statuary laws, regulations, and Employment Act.

· Responsible for work pass administration such as work pass applications, renewal, cancellation and issuance.

· Ensure timely & accurate submissions in all government and related claims, e.g. CPF, GST, FWL, Childcare Leave, Maternity/Paternity Leave, NS makeup claims, Income tax (IR8A/IR21) matters etc.

Job Requirements:

· Diploma in Human Resources management / Administrative or relevant qualifications.

· Minimum of 7 years of relevant working experience. Working experience on worker management will be an added advantage.

· Good knowledge in employment law, HR Policies and best practices.

· Knowledge of Opensoft payroll software will be plus.

1) Admin duties such as data entry, answered phone call, reply email, issuing invoice and quotation.

2) Apply and renew work passes and courses of employees

3) Organize insurance, roadtax, parking of company vehicle

4) Handle account transaction

5) Assits on other ad hoc duties

Job Description & Requirements

Admin Executive Job Description & Requirements

a) In-Charge all General secretarial duties in handling office administration

b) Updating database, data verification

c) Handling calls, emails, and messages when sales representatives are unavailable, answering customer queries, Preparing the quotaton

g) Any other duties when assigned

Job Requirements:
- Diploma or above
- Fresh graduates are welcome.
- Bilingual in English and Mandarin in order to communicate and engage with Mandarin speaking customers
- Willingness to learn & committed to accomplish datelines

BRIEF DESCRIPTION

This position as an Accounts Admin Executive reports to the Corporate Manager in the department. He or she is accountable to provide accounts & administrative support to Kingsmen Global Pte Ltd, and to also work closely with the Accounts & Operations Team to ensure accurate and timely month-end closing.

JOB SCOPE

• Handle the daily AP of our vendors, and working closely with accounts colleagues to monitor the AR of our customers
• Handle accounts bookkeeping and to ensure accuracy for both local and overseas agents invoices
• Liaise with external vendors for any office related issues (building management, phone vendor, etc)
• Manage office consumables including but not limited to stationeries and office supplies; general maintenance of office equipment, liaising with vendors on maintenance
• Filing and housekeeping of hardcopy documents and to handle the E-docs/E-filing (scanning of documents into the system)
• To carry out ad-hoc/administrative duties designated by the Corporate Manager or Management Team within given deadlines

WHAT ARE WE LOOKING FOR

• Minimum 1 year accounts & admin experience is required for this position.
• Preferably specialised in Accounts/Administration or equivalent, will be an added advantage.
• Possess high level of accuracy, reliability and personal integrity to uphold confidential information.
• Fluency in both written and verbal communication skills (English).
• Required Skill(s): Microsoft Office (Word / Excel), preferably Microsoft Outlook as well.
• Salary offer will scale accordingly to your relevant work experience in accounts & admin.

CORPORATE ENTERTAINMENT

• D&D
• Industry Events
• Company gatherings (lunch / dinner / sports related, etc)

WORKING ENVIRONMENT

• Outgoing
• Result Oriented
• Flexible and Dynamic
• Opportunities for enhanced learning

PLEASE INCLUDE THE FOLLOWING IN YOUR CV

• Last drawn salary
• Expected salary (salary offer is negotiable and will be in accordance to level of experience)
• Availability
• Reason(s) for leaving current/previous job

Overall job objectives

• Responsible in administrative supporting and ensure business activities are managed in the most effective and efficient manner.

Core responsibilities

• Administrative Support: Manage documentation, prepare simple reports, arranges international and domestic travel, Visa Applications and other travel-related matters, and ensures appropriate approval processes are followed
• Book Keeping: Simple / basic book keeping
• Market Research: Conduct market research and gather data on competitors, customer preferences and industry trends.
• Coordination: Serves as a liaison between management, clients, third-party vendors and visitors as required
• Others: Undertake any ad hoc responsibilities within the scope of this role as required.

You will be a good match if you are:

• Minimum Diploma level or equivalent; preferably in Business-related disciplines
• Knowledge of MS Office, especially Excel and PowerPoint
• Strong willingness to learn
• Meticulous nature and sensitivity towards numbers and data
• Strong ownership towards assigned responsibilities and tasks
• Independent, strong communicator and a team player
• Ability to work well in a fast-paced environment

This position reports to the Managing Director. Encore Films is committed to an employee-orientated, high performance culture that emphasises empowerment, quality, continuous improvement, and the recruitment and on-going development of a superior workplace.

Specific Responsibilities:

• Support operations and general day-to-day administrative duties
• Provide secretarial support to Managing Director
• Able to handle confidential information in a professional manner
• Basic Human Resource Management

Responsibilities:

• Manage day-to-day operations and administrative support services
• Plan daily floor installation schedule
• Issuance of invoices & PO to suppliers
• Data entry and recording of inventory and Petty cash
• Sorting and filing of documents
• Ensure timely completeness and accuracy in assigned tasks
• Handle ad-hoc projects and assignments

Job Responsibilities:

· Manage the maintenance and servicing of company equipment, and replenishment of office supplies

· Manage general procurement for internal use and follow up with suppliers regularly

·Perform Inventory reconciliation

· Check and purchaseof PPE

· Assist inter-department administration duties

· Coordinating office activities and operations to secure efficiency

· Ensures office cleanliness at all the times

· Plan and arrange internal company events.

· Write minute in Sales Meeting

· Generate sales invoices

· Get and compare quotations from various suppliers

· Perform other administrative and ad-hoc duties assigned by reporting officer / manager

Job Requirements:

· 1-2 years of relevant experience in administrative work or diploma/degree in related fields

· Proficient in Microsoft (MS) Office, such as MS Word, Excel, Powerpoint etc.

· Experienced in ACMV field will be advantage

Job Description

• Manage phone calls and attend to walk in residents
• Maintaining proper records of enquiries or complaints received from residents/tenants.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. with accordance to standard operating procedures/handbook/by-laws.
• Support the maintenance for office facilities and equipment, coordinate with vendors / contractors / building management for the repair and maintenance of office and estate equipment / facilities when required.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Handle maintenance fee billing to residents, issue maintenance notice / reminder.
• Assist with MCST accounts for account receivable, account payable, and petty cash management.
• Assist with the coordination council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirement

• Applicants must be willing to work 5.5 days' work. (Alternate Sat upon confirmation)
• Preferably able to start immediately
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• 1 yr experience working in MCST environment/frontdesk/customer service will be an advantage.
• Proficient in MS Office
• Possess good work attitude
• Pleasant personality and able to work independently
• Good telephone etiquette and communication skill
• Able to communicate with Chinese speaking residents

Job Responsibilities

• Handling various backend administrative and clerical responsibilities for the frontline
• Provide support in vehicle related processes
• Attend to phone calls, queries and emails from banks or financial institutions
• Provide data-entry support

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE 'O' or 'N' Certificate
• Able to work independently with minimum supervision in a fast-paced environment
• Organized and detailed-oriented
• Knowledgeable in Microsoft Office (Especially in Excel)
• Great team player with great communications skills
• Able to communicate in Chinese
• Prior experience working in automobile industry will be an advantage
• Able to start work immediately or with a short notice period

Working hours - Monday to Friday, 9am to 6pm

Work Location - 61 Ubi Ave 2, #08-06, Singapore 408898

Benefits:

• Basic up $2300 - $3000
• 5days work
• Central

Job Scope:

• Preparation of loan letters of offer
• Handling loan document processing
• Entering loan details into the system
• Organizing document filing and data management
• Completing additional tasks as directed by the supervisor

Job Requirement:

• Entry Level is welcomed
• Relevant experience is added advantage
• Min diploma in Business Admin or equivalent

Please submit your updated resume in MS word format by using the APPLY NOW BUTTON.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Job Title: Administrative Executive

Job type and location of work:

· Industry/ Organization Type: Engineering Equipment Servicing

· Working Location: Ubi, walking distance to Mac Pherson MRT station

· Working Hours: 5 days (Mon-Fri, 8:30AM-5:30PM;)

· Duration: Full Time/ Permanent

Roles & Responsibilities:

1. To coordinate internal sales and servicing activities.
2. Manage and update production inventory
3. Procurement of production parts and consumable items
4. Organize logistic for service collection and delivery
5. Track and update service activities and status
6. Support production team to organise production activities
7. Support sales and marketing team to handle customer enquiries
8. Update and maintain general ledger
9. Maintain production records and other documentation
10. Communicate with customers to update service progress

Qualification and role expectations:

1. Good working attitude, commitment and dedication
2. Proficiency in Microsoft Office applications
3. Average proficiency in English, written and oral
4. Minimal supervision. Suitable candidates are expected to be responsible and also be a team player.
5. Organise and diligent in maintaining records and tracking
6. Honest and independent individual with good coordination skills.

Roles and Responsibilities

Responsible for overall HR and administrative duties, such as

• Maintenance of personnel files
• Administration of work pass processes
• In charge of payroll, benefits and leave management

Job Requirement

• Diploma/Degree in Human Resource
• Minimum 2 years’ relevant experience
• Good oral and written communication skills
• Possess pleasant, positive, initiative attitude and good interpersonal skills
• Reliable with a keen sense of responsibility