Total 5 Junior Executive level Transportation / Logistics job vacancies in Shah Alam

Job Descriptions

1. Create invoices on a day-to-day basis, including reviewing, classifying, calculating, posting, and entering invoices into the system.
2. Scanning of invoices into folders and filing of invoices
3. Mailing and emailing invoices to respective customers within the specified deadline
4. Recording and tracking of incoming payments
5. Reconciling accounts receivable ledger to ensure all payments are accounted for and properly recorded.
6. Sending out monthly Debtors' Statements and emailing to respective customers
7. Provide monthly Debtors' Aging Reports to management
8. Resolve discrepancies in invoices and payments
9. Maintain accurate and up-to-date records of customer accounts
10. Knowledge of accounts payable is an added advantage
11. Any other ad hoc task

Perks & Benefits

• Quarterly Incentives 
• Variable Bonus
• Commitment Incentives
• Regular team activities
• Medical insurance
• Personal development opportunities

職位描述

1. 客人到達辦公室後，積極主動迎接和歡迎。
2. 將訪客引導至適當的人員和辦公室。
3. 禮貌接聽電話，篩選並轉發來電給相關人員。
4. 確保接待區整潔、美觀，並配備所有必要的文具和材料（例如筆、表格和小冊子）。
5. 親自或透過電話/電子郵件提供基本且準確的資訊。
6. 接收、分類及分發每日郵件/投遞。
7. 透過遵循安全程序並透過接待台控制存取（監控日誌、發放訪客證）來維護辦公室安全。
8. 負責辦公用品的採購與管理、資產管理、辦公設備的維護與保養。
9. 履行日常行政職責，例如支付水電費，與管理辦公室聯絡以進行任何必要的維修。
10. 負責策劃執行公司活動，如員工餐、生日慶祝、年會、節慶聚會等
11. 負責確保所有註冊許可證、帳單和文件均已更新並相應支付
12. 安排行程和住宿，準備優惠券
13. 保留最新的辦公室費用和成本記錄
14. 履行其他文書接待員職責，例如歸檔、影印。
15. 管理建築清潔、景觀美化、維護和保養。
16. 與維修團隊/分公司團隊聯絡，進行整棟建築的維護與保養。
17. 為建築物維護準備每週維護報告。
18. 準備每月維護成本報告，包括分公司
19. 協助人力資源/財務/銷售和行銷/營運/倉庫團隊完成分配的一般管理職責
20. 履行指定的任何臨時職責

要求：

1. 候選人必須至少擁有工商管理/商業管理/人力資源文憑或同等學歷。
2. 良好掌握 3 種主要語言（口語和書面）
3. 強烈鼓勵應屆畢業生申請
4. 有相關管理工作經驗者優先
5. 擁有積極良好的工作態度，吃苦耐勞，有團隊合作精神，能服從指示

津貼和福利

• 季度激勵
• 可變獎金
• 承諾激勵
• 定期團隊活動
• 醫療保險
• 個人發展機會

Job Description

1. Pro-active in greeting and welcome guests as soon as they arrive at the office.
2. Direct visitors to the appropriate person and office.
3. Answering phone with well manner, screen and forward incoming phone calls to respective person.
4. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
5. Provide basic and accurate information in-person and via phone/email.
6. Receive, sort and distribute daily mail/deliveries.
7. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
8. Responsible for procurement and management of office supplies, asset management, office equipment maintenance.
9. Perform daily administrative duties such as making payment of utilities bill, liaise with the management office for any necessary repairs.
10. Responsible for planning & executing company activities such as staff meals, birthday celebrations, annual dinner, festive gathering and etc
11. Responsible for ensuring all registered licenses, bills, and documents are renewed and paid accordingly
12. Arrange travel and accommodations, and prepare vouchers
13. Keep updated records of office expenses and costs
14. Perform other clerical receptionist duties such as filing, photocopying.
15. Manage building cleanliness, landscaping, maintenance & upkeep.
16. Liaise with maintenance team/branches team for whole building’s maintenance and upkeep.
17. Prepare weekly maintenance report for building maintenance.
18. Prepare monthly maintenance cost report including branches
19. Assist in HR/Finance/Sales & Marketing/Operations/Warehouse team in general admin duties as assigned
20. Perform any ad-hoc duties as assigned

Requirement:

1. Candidate must possess at least Diploma in Business Administration/Business Management/Human Resources or equivalent.
2. Good command (spoken and written) in 3 main languages
3. Fresh graduates are highly encouraged to apply
4. Have related working experience in Admin is an added advantage
5. Possess positive and good working attitude, hardworking, team player, can follow instruction

Perks & Benefits

• Quarterly Incentives 
• Variable Bonus
• Commitment Incentives
• Regular team activities
• Medical insurance
• Personal development opportunities

職位描述

1. 日常建立發票，包括審核、分類、計算、過帳發票以及將發票輸入系統。
2. 將發票掃描到資料夾中並歸檔發票
3. 在指定期限內將發票郵寄和透過電子郵件發送給相應的客戶
4. 記錄和追蹤收款
5. 核對應收帳款分類賬，確保所有付款均已入帳並正確記錄。
6. 發送每月債務人報表並透過電子郵件發送給各自的客戶
7. 向管理層提供每月債務人帳齡報告
8. 解決發票和付款中的差異
9. 維護準確且最新的客戶帳戶記錄
10. 了解應付帳款是一個額外的優勢
11. 任何其他臨時任務

津貼和福利

• 季度激勵
• 可變獎金
• 承諾激勵
• 定期團隊活動
• 醫療保險
• 個人發展機會

Responsibilities

• Able to communicate effectively with customers based in many countries across the globe.
• Good communication in written and spoken English.
• Prepare freight evaluations, cost and quotations.
• Enjoys having a challenging job.
• Candidate should be ready to reach their full potential and grow exponentially.
• Deliver a high level of service to ensure maximum customer satisfaction.
• Ensure completion of all jobs within stipulated time frame.
• Have good knowledge and understanding of customs declaration procedures, tariff codes and shipping documents (AWBs, BLs K1, K1A, K2, K3, K4, K8), tariff codes and customs declarations.
• A good grasp of the various trade concepts and other regulations which pertains to the import and export of goods.
• Should possess at least a Diploma/Degree.
•  

Requirements

• Has minimum 2-3 years working experience in related fields
• IT savvy and have good knowledge of office software (Microsoft Office, Microsoft Excel).
• Proficient in both Bahasa Malaysia and English.
• Willing to learn and gain massive experience in a short timeframe.
• Ready to work with a team of highly skilled and professional team of top achievers.
• Candidate should be ready to reach their full potential and grow exponentially.
• To be highly driven and prepared to be pushed to excel.
• A strong team player that understand the importance of fostering good relationships with fellow colleagues.

Perks & Benefits

• Annual leave
• Medical
• Personal development opportunities