Total 55 Senior Executive hr manager job vacancies in Administrative / Clerical category in Malaysia

Financial Record Keeping

• Maintain accurate financial records, including general ledger, accounts payable, and accounts receivable.
• Process invoices, receipts, payments, and manage expense reports.
• Ensure all financial transactions are recorded accurately and timely.
• Reconcile bank statements and resolve discrepancies.
• Coordinate with external auditors and provide necessary documentation for audits.

Human Resources

• Maintain and update employee records and HR databases.
• Process payroll, ensuring accurate and timely payment of salaries and benefits.
• Handle employee queries related to payroll, benefits, and HR policies that must compliance with labor law.

Administration

• Oversee office supplies, equipment maintenance, and facility management.
• Ensure a clean, safe, and organized working environment.
• Coordinate with external vendors and service providers.
• Organize company events, meetings, and conferences.

• Parking Subsidy
• Medical Fee
• Medical Checkup
• 12 days Annual Leave
• 13-14 Public Holiday
• Allowance
• Remote work flexibility

財務記錄保存

• 維護準確的財務記錄，包括總帳、應付帳款和應收帳款。
• 處理發票、收據、付款並管理費用報告。
• 確保準確、及時地記錄所有財務交易。
• 核對銀行對帳單並解決差異。
• 與外部審計員協調並提供必要的審計文件。

人力資源

• 維護和更新員工記錄和人力資源資料庫。
• 處理薪資單，確保準確、及時支付薪資和福利。
• 處理與薪資、福利和人力資源政策相關的員工查詢，這些查詢必須符合勞動法。

行政

• 監督辦公用品、設備維護和設施管理。
• 確保清潔、安全、有序的工作環境。
• 與外部供應商和服務提供者協調。
• 組織公司活動、會議和大會。

• 停車補助
• 醫療費
• 身體檢查
• 12天年假
• 13-14國定假日
• 津貼
• 遠距工作彈性

Job Responsibilities

· Interaction on manpower/welfare issues

· Prepare necessary document for entry/departure from Singapore.

· Ensure compliance with regulations from relevant authorities.

· Manage/update portfolio/personnel files and certification.

· Prepare employment contracts and other recruitment documentations.

· Knowledge of working MOM work permit online.

· Assist with ad hoc assignments.

· Assist the Fleet Manager.

Job Requirements

· At least 1 year of work experience

· Able to work in a fast-paced environment.

· Possess good quality in communication and negotiation.

· Able to work well both independently and in a team.

· Positive and attention to detail.

Responsibilities:

• Responsible for day-to-day HR operation & administration duties.
• Monitor and process working passes and documents.
• Manage and process employee & statutory claims.
• Conduct staff engagement/ team bonding activities.
• Assist in HR recruitment activities from job posting, arranging interview to employee onboarding.
• Coordinate and administer training functions.
• Responsible for training administration activities for the company.
• Manage and keep up-to-date training records.
• Support the HR budget planning activities.
• Coordinate the payment of invoices with the trainer and finance.
• Replenish office supplies.
• Ad hoc duties as assigned.

Requirements:

• Diploma in Human Resources Management or equivalent.
• At least 2 - 3 years of HR & Administration experience.
• Ability to start work within short notice is advantageous.

Interested candidates who wish to apply for the advertised position, please send in your resume to cv@AcceoA.com.

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Description:

Monthly and Yearly salary computation

Yearly submission of AIS

Handle recruitment

Handle employees onboarding and off boarding process.

HR duties included work pass application, course arrangement.

Office maintenance and ordering of supplies

Check employee attendance records

Perform administrative duties & other ad hoc duties as assigned.

Requirments:

1 to 2 years in HR duties

Diploma holder and above

Flexible and willing to explore and learn new things

Proficient in Microsoft Office and Standard Accounting System

Remuneration payout will be based on working experience

Other ad-hoc duites

Location: Tai Seng

Working hour: Monday to Friday (9.00am to 6.00pm)

Schedule:

Monday to Friday

• Experience with Application/renewal of work passes
• Good company culture with amazing leadership

Responsibilities:

• Executive assistant to the HR manager
• Experience with Application/renewal of work passes
• Booking of tickets/scheduling of meetings
• Office maintenance
• Taking care of visitors
• Suppporting account & finance

Requirements:

• Diploma in Human Resources or equivalent.
• Well versed with MS Excel for preparing of HR reports and budgets.
• Meticulous, able to work under tight deadlines and fast-paced environment.
• Strong knowledge in Employment Act and industry practices.

HOW TO APPLY:

Simply submit your application with your updated Resume in MS Word Format to Ashwin Vivek Vinod (EA Personnel Reg. No.: R22111690) (BEP) by clicking the ‘Apply link’ or call your friendly Consultant, Ashwin Vivek Vinod, at 6590 9957 or 9178 0355 for a confidential discussion.

Please click APPLY NOW button to submit your application

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Availability to commence work

We regret only short listed candidate will be notified. All applications will be treated with the strictest confidence.

YOUR SUCCESS IS OUR ACHIEVEMENT!

Notice:

We regret that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt-out by unsubscribing in the mailer. You may refer to and access our website at www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process.

Kindly ensure your resumes provided to us does not contain your full NRIC number and full home address during your job application.

Responsibilities:

· Handle day-to-day administrative tasks.

· Attend to incoming calls and visitors.

· Support recruitment and new staff introduction, orientation process.

· Manage staff leave application, records and reports.

· Generate and submit monthly attendance report.

· Arrange dormitory, transport, training, work pass application/renewal for workers.

· Keep track workers’ overtime claim and process workers’ payroll.

· Handle workers inquires on payment, reimbursement, etc.

· Manage PCP to cover all foreign workers.

· Gather information and prepare document for insurance claim.

· Support and organize company event or team bonding activities.

· Handle data entry, filing and documentation.

· Other ad-hoc works assigned.

Requirement:

· Diploma in Human Resource or related field of study

· Proficient with MS Office

· Meticulous, Patient and Results Oriented

· Good communication and problem solving skills

· Work independently & efficiently

· Minimum 3 years of working experience in construction company

Job Scope

• Assist & manage human resource matters
• Handling of attendance & payroll
• Submission of CPF
• Assist with daily administrative operations & staff deployment
• Perform general administrative work and full spectrum of an office administrator
• Handles and manage email
• Data entry, computation and systematic filing and documentation of all documents
• Implementing and maintaining procedures/administrative systems
• Preperation & involve with annual security audit
• Ensuring of compliance

Requirements

• Minimum GCE 'A' Level with some work experience
• Excellent problem solving skills
• Good communication & interpersonal skills
• Patients & responsible in their work
• Good knowledge in Microsoft Office

• Monday to Friday 830am-530pm
• Company transport provided at Clementi
• Basic salary up $3000 + allowance + AWS + variable bonus

Job Responsibilities

• Provide general administration support to HR & Finance department
• Assist with HR paperwork including recruitment, on boarding, WP application & renewal, etc.
• Process invoices and payments
• Assist with month end financial closing

Job Requirements

• Possess Diploma in any field
• Minimum 1 year experience in Accounting
• Able to work independently with minimal supervision

Interested applicants, please send in your updated resume by clicking “Apply now” or

Whatsapp: 97896683

Email: dorothy@workstone.com.sg

Dorothy Ooi Shi Hui

Registration Number: R1762852

Workstone Pte Ltd

EA License Number: 19C9998

We are looking for Admin / Executive Assistant to be outsourced to our clients from the healthcare industry.

Job Description:

• Provide administrative support including telemarketing, letter shopping, and data entry.
• Coordinate with vendors and partners to ensure timely procurement and maximum value of goods and services.
• Accurately process donations and update databases promptly.
• Manage inventory of physical assets and equipment for events.
• Assist in producing collaterals and publications.
• Register, process, and handle medical report requests, including cashier responsibilities, ensuring timely delivery and quality control.

Requirements:

• Minimum GCE 'A' Levels, Diploma in any field
• Proficient in Microsoft Office
• Candidates with no experiences are welcomed to apply

All qualified applicants, please send in your resume to:

jacquelinefong@recruitexpress.com.sg

Elyssa Koh (Outsourcing Team)

Jacqueline Fong Hsin Ting (R21103226)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Our client is actively searching for a Logistics & Catering Admin Executive ( Jun - Aug 2024) to join their team!
If you are a dynamic individual seeking a new career opportunity, read further!

The contract staff joining the Catering and Logistics (C&L) team will be responsible for:

The responsibilities of this role are:

• Manage a pool of SA(Admin Support):Recruiting and onboarding new SA(Admin Support).
  Implementing a training programme for newly onboarded SA(Admin Support).
  Coordinating and supervising SA(Admin Support) for logistics preparation.
  Track SAs' time and hours for accurate payroll and compliance with Work on Campus Scheme limits.
• Catering (Placing Order):Coordinate catering services to provide meals, snacks, and beverages during breaks and lunchtime.
  Select caterer(s) and menus that suit the course events, allocated budget, and participants’ preferences.
• Catering (Logistics Planning):Conduct site visit to any new offsite course venue.
  Ensure the catering area is set up aesthetically pleasing and functional.
  Ensure the catering area is promptly cleaned up, disposed of waste, and reinstated to original condition.
• Catering (Feedback & Follow-up):Review the catering process and participants' feedback, and identify areas for improvement in food quality, logistics, or customer service.
  Provide prompt feedback and follow up with the caterer(s) on the areas for improvement.
• Procurement & Logistic Support (External Course):Conduct site recce to establish external course venue is suitable based on factors like seating capacity, catering arrangement, facilities, and accessibility.
• Procurement & Logistic Support (Materials and Supplies):
  Procure and securely store training materials, stationery, and specialized resources required for SMUA courses.Books, Case Studies, handouts, and workbooks,
  Flipcharts, markers, and sticky notes,
  Notepads, pens, and other stationery items.
  Ensure timely delivery of the materials to ensure trainers can deliver training programs efficiently.
  Arrange for sufficient supplies of flipcharts, markers, and stationaries for all course sessions.
  Print and provide clear signage and instructions to the course venue to guide participants.
  Print name tents and group tents for course participants.
  Provide packed Welcome Bags for course participants
• Procurement & Logistic Support (Budget Management and Records Keeping):Develop and manage a comprehensive budget that covers all logistic and procurement expenses.
  Track and control expenses to ensure they stay within budgetary constraints.
  Maintain detailed records of procurement transactions, contracts, and receipts for financial and auditing purposes.
• Enhance Process Improvement:Identify opportunities for process improvement and optimization.
  Evaluate possible options and potential consequences to identify the most suitable solution/approach.
  Propose and implement the agreed solution(s) or approach to enhance operational effectiveness.
• Develop, implement, and maintain relevant dashboards.
• Any work or projects as assigned by Ops Cluster Leads, including course support deployment.

The ideal candidate will need to have the following qualities and experience:

• Strong service-oriented mindset
• Good communication and interpersonal skills
• Resourceful and meticulous
• Team player

An exciting career awaits the right candidate! Click "Quick Apply" to register your interest now.

All applicants' CV will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be contacted.

Job Description

• Industry/ Organization Type: Manufacturing/Food Production
• Position Title: Admin & HR Executive/ HR Executive
• Working Location: Jurong West
• Working Hours: 5 days, Mon - Fri (8.00 am – 5.00 pm)
• Salary Package: Up to $2900 + Variable Bonus + $90 (Transport Allowance)
• Duration: Permanent Role

Key Responsibilities

• Perform payroll calculations, tax filings, and ensure compliance with all related legislation.
• Oversee the full recruitment cycle, including posting job ads, screening candidates, conducting interviews, and managing selection processes.
• Coordinate and execute comprehensive onboarding and offboarding procedures for staff transitions.
• Manage work pass applications, renewals, and related matters for foreign employees.
• Act as a point of contact for HR-related inquiries, aiding in policy interpretation and other HR matters.
• Accurately maintain and update employee manpower records within our systems.
• Handle claims related to employee insurance matters.
• Keep meticulous records of staff attendance and leave.
• Other ad-hoc duties that may be assigned.

APPLY NOW!!!

• Diploma holder.
• Minimum 2 years of relevant experience.
• Proficient in Microsoft Office.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #66306 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

About Us

We are a Training Provider who goes beyond the books and traditional theories to discover your strengths, blind spots and needs, coach you on managing the sensitivity in every relationship, and recommend what works best – helping you achieve a high self-mastery level of self-awareness and personality integration. We also access your motivations, priorities and goals to ensure that you are in the right frame of mind to achieve your goals ethically.

An overview of our company:

• We work and play hard
• We are passionate about making an impact in other people's lives
• We have been through challenges in life and have overcome them
• We have owned up to our mistakes and strive to never repeat them
• We thrash things out instead of sweeping them under the carpet

Admin and HR Executive Position

We are looking for an Administrator and HR Executive to support our training and HR functions. The candidate will be responsible for communicating with participants and training team and assist to ensure the smooth running of on-site admin support and HR administration.

In this role, the candidate should combine a strong attention to detail with an ability to multi-task and work under pressure. The candidate should also be a reliable problem-solver with strong project management skills.

Other desirable traits:

• Curious and interested in people
• Thinking about improving your life during your free time
• Love trying new things
• Accountable and able to work well independently
• Always trying to improve themselves
• A team player

Job Description

On-site Admin Support

• Participate in preparation of documents for training programmes
• Maintain training records (e.g. trainee lists, schedules, attendance sheets, Assessment Reports)
• Upkeep the cleanliness of the classrooms and ensure they are properly set up
• Prepare and disseminate material (e.g. instructional notes, feedback forms)
• Act as a point-of-contact for trainer(s) and participants
• Handle fees receivable and ensure invoices are paid
• Resolve issues as they arise onsite
• Support training activities and report to the management any feedback received from the participants
• Recommend improvements for the smooth running of on-site processes

Human Resources

• Manage employee records, including new hire onboarding, terminations, and update employee information in the HR system
• Assist with recruitment activities, such as posting job ads, scheduling interviews, and conducting reference checks
• Coordinate and organise employee training sessions and maintain training records
• Assist with development and implementation of HR policies and procedures
• Monitor and manage employee time off requests, including sick leave, vacation, and personal days
• Assist with the preparation of HR-related reports and presentations
• Respond to employee inquiries regarding HR policies, benefits, and other HR-related matters
• Maintain compliance with local labor laws and regulations

Requirements

• Proven experience as a Training Administrator, HR Assistant or similar role
• Experience in project management
• Knowledge of office procedures and billing
• Proficient in MS Office and Google apps; working knowledge of databases and CRM is a plus
• Excellent organisational and multitasking ability
• Outstanding communication skills
• Strong attention to detail

Job Description

• Full spectrum of admin functions
• Handle full set of accounts
• Quarterly GST submission
• Prepare and submit bank reconciliation statement
• Liaise and coordinate with auditors
• Assist in cashflow planning
• Process company payroll
• Handle employee expenses claims
• Ensure timely payment to suppliers and sub-contractors
• Issuance of invoice and collection of payment
• Other accounts related admin work
• Handling daily office HR related matters

Requirement

• Minimum 2-3 years of working experience in the related field

Interested candidates can send resume/CV to

joekoh@xinchengcpl.com

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality