Responsible to: HR Manager Direct report/s: None Job Purpose Working in a standalone position, the post holder will be entirely r.....
Responsible to: HR Manager Direct report/s: None Job Purpose Working in a standalone position, the post holder will be entirely responsible for the outsourced payroll and NHS pension scheme arrangements of the practice. Working to the highest possible standards, the Payroll Officer will ensure the timely and accurate management and administration of the payroll and associated benefits in accordance with the Practices policies, procedures, and external statutory legislation. Main Duties Operational Responsibilities To establish and maintain systems and processes, ensuring that each stage of the payroll process is actioned correctly, in order to enable the timely and accurate delivery of the monthly payroll. Accurate application of occupational and contractual provisions of payroll including, Sick Pay, Maternity Pay, Adoption Pay etc. Ensure all statutory forms are sent in a timely manner to Payedoc, including P45s, Mat B1s, Pension forms, jury summons including opt out and refund requests attachment of earnings orders Respond to enquiries from internal stakeholders: employees, Managers, Directors and external including Payedoc, the Accountants, former employees, NHS pensions, PCSE in a timely manner Ensure appropriate and accurate information is provided to our external stakeholders: Payedoc (payroll bureau), and our Accountants and internal stakeholders: including the Finance Manager, HR Manager and the Directors Pensions - In conjunction with the payroll bureau: Payedoc, comply with the requirements for Auto Enrolment. Pensions - monthly reconciliation of the pension elements of the GMS statement Reporting - collate and interpret the monthly master data report. Generate insights and notify key personnel (including, but not limited to, the Finance Manager, HR Manager and Payedoc) Reporting - issue various payroll reports as and when required Reporting - undertake reconciliations as required In conjunction with the Finance Manager gather and submit the required documentation for the year-end to the accountants Main contact for PCSE and NHS pensions teams Annual preparation of monthly timesheet templates. Annual preparation and communication regarding the Type 2 NHS pension forms and the go to person for all queries regarding these Undertake work for the HR team as and when required Comply with all data protection requirements with regards to the access and dissemination of personal data Maintain up to date payroll knowledge and comprehensive guidance notes on processing the payroll end to end. Attending practice meetings as required Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights Personal/Professional development: The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work. Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Effectively manage own time, workload and resources. Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with all internal and external stakeholders Recognize peoples needs for alternative methods of communication and respond accordingly Other Duties The above list of duties is not exhaustive and the Payroll Officer may, from time to time, be asked to undertake other reasonable duties, with appropriate training. It is important that all members of staff are prepared to undertake additional or relinquish current duties to maintain service delivery to patients. It is expected that requests from the Directors will not be unreasonably refused.
